Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. June 20. 2017 Board Chambers. City Hall Invocation by Pastor Doug Jones Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roil Call bv City Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Pale-District 6, and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Randy Pale made a motion, duly seconded by Director Becca Clark to amend the agenda to remove Item number eleven from the Agenda. Upon voice vote, the motion unanimously carried 7-0. Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Elaine Jones to approve the agenda as amended. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Cancellation of the July 3"* Board of Directors Meeting Motion to Cancel Director Elaine Jones made a motion, duly seconded by Director Larry Williams to cancel the July 3''' Board of Directors Meeting. Upon voice vote, the motion unanimously carried 7-0. 4. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on June 6, 2017 Motion to Approve the Minutes as Presented. Director Randy Pale made a motion, duly seconded by Director Larry Williams, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 5. Consider Recognition of Guests 6. City Manager's Report City Manager David Prasher reported on the following items: > Mission Hot Springs, Parks projects > David P. Watkins Park Groundbreaking > City Offices Closed/Board Meeting Cancelled on July  > 4*'^ of July Celebration > ASP Highway Safety Grant Award > Update by Police Chief Jason Stachey on new Police program > Update by Bill Burrough and Randy Outler on Municipal Customer Operations 7. Board of Directors Announcements > Director Karen Garcia announced a meeting on July at Forrest Lakes, concerning HSPD. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Pale, and McCabe, total 7. Voting "no" none,total 0; motion carried 7-0. 8. Consider Resolution No. R-17-97 A Resolution Awarding An Annual Supply Contract(ASC) For Uniform Services For Certain City Departments To Cintas. 9. Consider Resolution No. R-17-98 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Arkansas Historic Preservation Program To Obtain Funds To Host A Statewide National Alliance Of Preservation Commissions(NAPC) Commissioners Assistance And Mentoring Program (Camp)Training. 10. Consider Resolution No. R-17-99 A Resolution Awarding A Contract To Square One Construction For The Stormwater Drainage Project On Apache Street. NEW BUSINESS 11. Consider Resolution No. R-17-100 A Motion entitled, "A Resolution Approving A Community Development Block Grant (CDBG) FY2017 Annual Action Plan And Authorizing Submission Of A Grant Application To The U.S. Department Of Housing And Urban Development (HUD) For Projects Listed In The Action Plan," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Directors Larry Williams, Randy Fale, and Karen Garcia spoke to the item. Speaking FOR the Item: MarkToth Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. 0-17-23  Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled,"Amending Ordinance No.6170(Hot Springs Extension And Connection Of Municipal Water And Wastewater Services Ordinance)," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Gary Carnahan, City Engineer spoke to the Item. Speakers: None Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 13. Consider Ordinance No. 0-17-24 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "Accepting The Annexation Of Certain Territory, Located On 8.87 Acres Generally At 2804 Albert Pike Road, To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Assigning Said Lands To A Board District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Director Larry Williams spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 14. Consider Ordinance No. 0-17-25  Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "Accepting The Annexation Of Certain Territory, Located On 27.366 Acres Generally At Shady Heights Subdivision, To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Assigning Said Lands To A Board District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: Kathy Sellman, Planning and Development Director spoke to the Item. Speakers: Directors Randy Pale, Larry Williams, and Karen Garcia spoke to the Item. Speaking FOR the Item: Carroll Weatherford. Staff: City Manager David Frasher and City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 15. Board of Directors' Items for Discussion > Director Randy Fale thanked the Hot Springs Police Department In their community outreach efforts. > Director Karen Garcia thanked staff and Directors for their support. > Director Karen Garcia announced that on July I'S Visit Hot Springs Is sponsoring free fireworks. 16. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:15 p.m.to meet again on Tuesday,July 18, 2017, at 7:00 p.m. date: JJIU I^, Z0I7 ATTEST: I / \ )V!\\/ APPROV Lance Splcar, City Clerk PAT McCABE, MA