Board of Directors

City of Hot Springs, Arkansas Board of Directors Reguiar Meeting Minutes Tuesday. October 17. 2017 Board Chambers. Citv Hall Invocation by Pastor Audrey Chatman Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roil Call by Citv Clerk Lance Spicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Director Becca Ciark-District 3, Larry Wiiiiams-District4, Director Karen Garcia- District 5, Randy Faie-District 6,and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Aeenda Motion to Amend the Agenda Director Randy Faie made a motion, duly seconded by Director Becca Clark to remove items twelve and thirteen from the Agenda. Upon voice vote, the motion unanimously carried 7-0. Motion to Amend the Agenda Director Randy Faie made a motion, duly seconded by Director Elaine Jones to add an Executive Session to discuss Personnel Matters to the Agenda. Upon voice vote, the motion carried 6-1. Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the agenda as amended. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on September 19, 2017 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Karen Garcia,to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Proclamation: Pro Bono Week Presented to Terry Diggs > Proclamation: Difference Makers of Hot Springs Founders Day/ Make A Difference Day Presented to Willie Wade and Esther Dixon > Gary Troutman, President/CEO of Greater Hot Springs Chamber of Commerce and Hot Springs Metro Partnership- Benchmarking Visit to Chattanooga,IN 5. Citv Manager's Report  City Manager David Frasher reported on the following items: > Employee Health Fair on October 19*'^ > Boo with a Badge on October 31'* > All City Offices(except for Public Safety and the Airport) will be closed on Friday, November 10**^ in observance of Veterans Day > "What's It Worth" inaugural event being held on November 2"'', benefitting the City of Hot Springs Arts Advisory Committee > IntraCity Transit Director, Richard Grandon, is retiring > Radio System Project status update > Admin Office Remodel update 6. Board of Directors Announcements > Director Karen Garcia announced the Hot Springs Business Expo on October 26**^at the Hot Springs Convention Center. > Director Larry Williams announced the upcoming American Freedom Softball Camps and Tournament held on October 21'* and 22"''at Kimery Park. > Director Elaine Jones expressed her condolences for the loss of Mr. Clifton Coleman on behalf of the Board of Directors. > Mayor Pat McCabe announced the Walk of Fame event on Saturday, October 14*'*. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Becca Clark that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-17-151 A Resolution Appointing Paul Lynch To The Hot Springs Advertising And Promotion Commission. 8. Consider Resolution No. R-17-152 A Resolution Authorizing The City Manager To Enter Into A Memorandum Of Agreement Between The City Of Hot Springs And The Hot Springs Advertising And Promotion Commission For The Northwoods Bike Trails. 9. Consider Resolution No. R-17-153 A Resolution Repealing Resolution No. 9122, Terminating Lease Agreement With South Delta Aviation For Hangar A-14. NEW BUSINESS 10. Consider Resolution No. R-17-154 A Motion entitled,"A Resolution Awarding A Bid To Coakley Co., Inc. For The 2017 Phase 1 Water Line Improvement Project," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Suzanne Davidson. Discussion: Director Karen Garcia spoke to the Item.  Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 11. Consider Ordinance No.0-17-37 Motion to Suspend Ruies and Read by Titie Only: A motion was made by Director Larry Williams, duly seconded by Director Karen Garcia,that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 7-0. A Motion entitled,"An Ordinance Repealing Ordinance No. 5086, As Amended In Its Entirety; Adopting The 2017 Sign Code; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Elaine Jones. Discussion: None Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. O-17-40 Motion to Suspend Ruies and Read by Titie Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Accepting The Annexation Of Certain Territory, Located At 180 Oaktree Ln., To The City Of Hot Springs, Arkansas; Making Same A Part Of The City Of Hot Springs; Assigning Said Lands To A Zoning District; Assigning Said Lands To A Board District; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Elaine Jones. Discussion: None Speakers: City Clerk Lance Spicer spoke to the Item. Staff: None  Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 13. Board of Directors' Items for Discussion > Mayor McCabe discussed the City's new way of monitoring the water meters. > Director Garcia thanked the Hot Springs Police Department, Fire Department, First Responders, and Life Net for their service earlier tonight in an incident. 14. Executive Session A motion was made by Director Elaine Jones, duly seconded by Director Randy Fale, to adjourn into executive session; and upon voice vote, the motion carried 6-1. The Board adjourned into executive session at 8:04 p.m. RECONVENE INTO OPEN SESSION 15. Consider Any Action as a Result of the Executive Session A motion was made by Director Suzanne Davidson, duly seconded by Director Karen Garcia, to reconvene into open session at 8:30 p.m.; and upon voice vote, the motion unanimously carried 7-0. As a result of the Executive Session, there is no action taken and none to be reported. 16. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Becca Clark, that the meeting be adjourned; and upon voice vote,the motion unanimously carried 7-0. The Meeting adjourned at 8:31 p.m. to meet again on Tuesday, November 7, 2017, at 7:00 p.m. DATE: ^2on ATTEST: APPROV Lance SpiceJ, City Clerk cCABE, MAYOR