Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. November 7. 2017 Board Chambers, City Hall Invocation by Pastor John Beyer Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District 1, Elaine Jones- District 2, Director Becca Clark-District 3, Larry Williams-District 4, Director Karen Garcia- District 5, Randy Fale-District 6,and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Karen Garcia to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on October 3, 2017 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones,to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Proclamation: Small Business Saturday on November > Proclamation; National Hospice and Palliative Care Month presented to Angela Riley > Friends of The Park Check Presentation in the amount of $15,450.00 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Thanks to Bill Burrough,Terry Payne, and Randy Outler for The Water Meter Customer Portal > Veterans Celebration Parade on November at 6:30 p.m. > Free spaghetti dinner and dance for Veterans and guests at the Elks Lodge on November lO**" at 5:30 > Veterans Day Ceremony will be held on November ll*'' at 11am at the Garland County Veterans Memorial in the Transportation Plaza > City of Hot Springs wish Veteran's and their families a happy and joyous Veteran's Day and thank them for their service.  > In observance of the Veterans Day Parade,the Malvern Avenue Gateway Project Public Open House has been rescheduled to a later date. > "What's It Worth" inaugural event held on November 2"" update > 15"^ Annual Tom Daniel Chili Cook Off will be held on November 20**^ > Thank you to James Montgomery for his hard work in improving County/City Reiationships Calendar Consideration Director Larry Wiliiams made a motion, duiy seconded by Director Randy Fale that the Board adopt Option B, which would forego the January 2"" Board of Directors Meeting. Upon voice vote,the motion unanimousiy carried 7-0. 6. Board of Directors Announcements > Director Larry Williams announced the upcoming Mrs. Arkansas America Pageant this Saturday. > Director Garcia announced the Veterans Recognition Ceremony sponsored by the Forrest Lakes Neighborhood on November 10*'^ at 4pm at the Forrest Lakes Community Center. > Director Suzanne Davidson announced Light Uptown Park Avenue. > Mayor Pat McCabe announced the upcoming Spa Running Festival. > Mayor Pat McCabe announced that Preserve Arkansas is recognizing three iocai projects. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Becca Ciark duiy seconded by Director Elaine Jones that the Consent Agenda be approved. Roil Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-17-155 A Resolution Approving The City Of Hot Springs Financial Statements For August And September, 2017. 8. Consider Resolution No. R-17-156 A Resolution Approving The Hot Springs Intracity Transit Drug And Alcohol Policy. 9. Consider Resolution No. R-17-157 A Resolution Revising The Rules And Regulations Governing Procurements Of Goods, Services, And Construction Related To City Hall Facilities. 10. Consider Resolution No. R-17-158 A Resolution Awarding An Annual Supply Contract To Ecotech Enterprises Inc. for Aluminum Suifate. 11. Consider Resolution No. R-17-159 A Resolution Awarding A Bid To CEG Construction, Inc. For The Pine Street Booster Pump Station Project. 12. Consider Resolution No. R-17-160 A Resolution Authorizing A Waiver For Payment In Lieu Of Ad Valorem Taxes To The Hot Springs Housing Authority. NEW BUSINESS 13. Consider Resolution No. R-17-161 A Motion entitled, "A Resolution Approving A Contract With Motorola Solution Alternative Proposal (AWIN) For The Establishment Of The City's P25 Radio Communications Network," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Larry Williams. Discussion: Directors Randy Fale, Karen Garcia, and Larry Williams spoke to the Item. Speakers: Chief Ed Davis and Chief Jason Stachey spoke to the Item. Clay Whitehead with Motorola spoke to the Item. Jason Gartner spoke FOR the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 14. Consider Resolution No. R-17-162 A Motion entitled,"A Resolution Adopting A Budget For The City Of Hot Springs, Arkansas, For The Year 2018," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Suzanne Davidson, duly seconded by Director Karen Garcia. Discussion: Directors Karen Garcia, Elaine Jones, and Larry Williams spoke to the Item. Speakers: City Manager David Frasher spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 15. Consider Resolution No. R-17-163 A Motion entitled,"A Resolution Condemning Certain Real Property At 423 Leawood Street," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: None Speakers: Chief Building Official Mike Scott spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 16. Consider Resolution No. R-17-164 A Motion entitled,"A Resolution Awarding A Contract To Crist Engineers, Inc. For Water Storage Tank Project," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Pale, duly seconded by Director Karen Garcia. Discussion: None Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson,Jones, Clark, Williams, Pale, Garcia, and McCabe,total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 17. Consider Ordinance No.0-17-41 Motion to Suspend Rules and Read by Titie Oniy: A motion was made by Director Suzanne Davidson, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 7-0. A Motion entitled,"An Ordinance Waiving The Requirements Of Competitive Bidding And Authorizing A Sole Source Agreement With Brown Engineers For Headwork's/UV Equipment And Controls," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Pale, duly seconded by Director Larry Williams. Discussion: Director Suzanne Davidson spoke to the Item. Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Pale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 18. Board of Directors' Items for Discussion > Director Randy Pale thanked Chief Stachey and Davis for their efforts during a fire on Halloween. > Director Becca Clark thanked Coakley, the City Engineer, and the City Street Department for their efforts in the recent street cuts. > Director Larry Williams asked that Staff take another look at the Stormwater Budget. > Director Karen Garcia announced that City Staff is looking at a program called Help 2 Others(H2G), which would give financial assistance to citizens struggling to pay their water bill. 19. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:07 p.m. to meet again on Tuesday, November 21, 2017, at 7:00 p.m. DATE: h.2Qn ATTEST: APPROV Lance piser. ity Clerk PAT McCABE, MAYO