Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. December 19.2017 Board Chambers. City Hall Invocation by Chaplain Dennis Brovyn Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by Citv Clerk Lance Soicer Present- Directors Suzanne Davidson-District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Pale-District 6, and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Elaine Jones to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on November 7, 2017 > Regular Meeting held on November 21, 2017 > Regular Meeting held on December 5, 2017 Motion to Approve the Minutes as Presented. Director Becca Clark made a motion, duly seconded by Director Elaine Jones, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Majestic Site update > Parking Authority update > Stormwater Dye Test will be conducted this evening and tomorrow > Burn ban has been lifted > Christmas drive-in movie event on December 23'^'' > City Offices, except public safety and the airport, will be closed on December 25*'^ and 26*'^ in observance of Christmas. 6. Board of Directors Announcements > Mayor Pat McCabe reported on the first mile of the Northwoods Mountain Biking Trail. 7. Announcement of Director Larry Williams as Assistant Mayor (January 2018 thru June 2018) 8. Acknowledgement of Board Agenda and Meeting Dates for January 2018 thru June 2018 CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe, total 7. Voting "no" none, total 0; motion carried 7-0. 9. Consider Resolution No. R-17-173 A Resolution Approving The Extension Of The Aviation Fuel Agreement With AVFUEL, Corporation. 10. Consider Resolution No. R-17-174 A Resolution Approving A Lease Between The City Of Hot Springs Airport And The City Of Hot Springs Finance Department. 11. Consider Resolution No. R-17-175 A Resolution Approving A Lease Between The City Of Hot Springs Airport And The City Of Hot Springs Traffic Department. 12. Consider Resolution No. R-17-176 A Resolution Approving The Extension Of The Pipeline Locating Services Contract With Arkansas Utility Protection Services, Inc.(ArkUPS). 13. Consider Resolution No. R-17-177 A Resolution Authorizing The Mayor To Execute A Contract For Services Between The City Of Hot Springs, Arkansas, And Garland County, Arkansas, For Information System (IS) Services. 14. Consider Resolution No. R-17-178 A Resolution Designating The Utilities Director To Act As The Responsible Official For Signatory Purposes And Authorizing The Utilities Director And Mayor To Enter Into A Consent Administrative Order Issued By The Arkansas Department Of Environmental Quality Regarding NPDES Permit No. AR0033880, AFIN: 26-00145. PUBLIC HEARING 15. Vacating A Certain Unnamed and Undeveloped Street Right-Of-Way Located Along Lakeshore Drive. Discussion: Lance Spicer, City Clerk spoke to the Item. Speakers: None Staff: None This being the time and date set for a Public Hearing on Vacating A Certain Unnamed and Undeveloped Street Right-Of-Way Located Along Lakeshore Drive, Mayor McCabe declared the Public Hearing open. Public Comment: Speaking AGAINST the Item: None Speaking FOR the Item: Blake Speights There being no further comments. Mayor McCabe declared the public hearing closed.  NEW BUSINESS 16. Consider Resolution No. R-17-179 A Motion entitled,"A Resolution Recognizing The Opioid Epidemic In The United States Of America And In Arkansas; And To Engage In Litigation As A Member Of The Municipal Legal Defense Program (MLDP) Against Those Entities And People Responsible For This Societal Crisis," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Pale, duly seconded by Director Becca Clark. Discussion: Directors Karen Garcia spoke to the Item. Speakers: City Attorney Brian Albright spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Pale, Garcia, and McCabe,total 7. Voting "no", none,total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 17. Consider Ordinance No.0-17-47 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Karen Garcia,that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Amending The Hot Springs Code Title 16-5, The Sign Code, By Classifying Temporary Signs As Excluded Prom Regulation On A Temporary Basis Or Until December 31, 2018; Requesting Planning Commission Study Of The Matter; Declaring An Emergency; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Director Larry Williams spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Pale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. Motion to Adopt the Emergency Clause: City Attorney Brian Albright then read the Emergency Clause. Upon completion Director Larry Williams made a motion, duly seconded by Director Becca Clark to approve the Emergency Clause. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Pale, and McCabe, total 7. Voting "no", none,total 0; motion passed 7-0. 18. EXECUTIVE SESSION A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, to adjourn into executive session; and upon voice vote, the motion carried 7-0. The Board adjourned into executive session at 7:31 p.m. > Consider the Annual Evaluation of the City Manager. > Consider the Annual Evaluation of the City Attorney. RECONVENE INTO OPEN SESSION 19. Consider Anv Action as a Result of the Executive Session A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, to reconvene into open session at 9:49 p.m.; and upon voice vote, the motion unanimously carried 7-0. As a result of the Executive Session, the City Attorney shall receive a 3% COLA (as previously adopted in the 2018 budget) plus an $8,000.00 increase in base pay. Upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe,total 7. Voting "no", none,total 0; motion passed 7-0. BOARD COMMENTARY 20. Board of Directors' Items for Discussion > Mayor Pat McCabe thanked all of the Director's and Staff for their support during his transition as Mayor. > Director Karen Garcia thanked the staff and Police Department for addressing some issues with trespassing and safety concerns. > Director Randy Fale suggested that the viewing public go to the City's Website and see the list of Board Adopted Priorities and the progress that has been made. 21. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 10:00 p.m. to meet again on Tuesday, January 16, 2017, at 7:00 p.m. DATE: A rVa riiJdm lb, loti ATTEST: APPROVE! er. City Clerk McCABE, MA