Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. January 16. 2018 Board Chambers. City Hall Invocation by Chief Jason Stachey Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present- Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Absent- Director Suzanne Davidson-District 1. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Larry Williams made a motion, duly seconded by Director Karen Garcia to move Item thirteen to the first item of New Business. Upon voice vote, the motion unanimously carried 6-0. Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Randy Fale to approve the agenda. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on December 19, 2017 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Karen Garcia, to approve the minutes as presented. Upon voice vote,the motion carried 6-0. 4. Consider Recognition of Guests > Proclamation: Human Trafficking Awareness Month presented to Melisa Glenn 5. Citv Manager's Report City Manager David Frasher reported on the following items: > Congratulations to Directors Larry Williams and Becca Clark for receiving Certified Municipal Official certification. > Anthony Whittington was appointed to the Arkansas Urban Forestry Council Board of Directors > City News features new fire training simulator > National Park Service is seeking public input regarding proposed Pullman Avenue Trail Connection > Thank you to City Utility Crews for their dedication during the issues due to the cold weather 6. Board of Directors Announcements > Director Karen Garcia announced that the Police Department has posted information about driving in current weather conditions. > Director Karen Garcia thanked Assistant City Manager Lance Spicer for picking her up and taking her home,due to the weather conditions. > Director Karen Garcia announced that the Jessieville School will still be closed tomorrow and the Lakeside and Mountain Pine Schools will be starting at 10:00 a.m. > Director Becca Clark announced the Annual Christian Charitable Ministries Clinic Chocolate Festival on February 4"^. > Mayor Pat McCabe allowed Dru Terry to thank the Mayor and Board of Directors for allowing her to serve. Acknowledgement of Act 235 of 2015 Motion to Acknowledge Director Larry Williams made a motion, duly seconded by Director Randy Fale, to Acknowledge Act 235 of 2015 as presented and to continue to operate in the same fashion as we have in the past. Upon voice vote,the motion carried 6-0. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Elaine Jones duly seconded by Director Suzanne Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Fale, Garcia, and McCabe,total 7. Voting "no" none, total 0; motion carried 7-0. 7. Consider Resolution No. R-18-01 A Resolution Approving The City Of Hot Springs Financial Statements For November,2017. 8. Consider Resolution No. R-18-02 A Resolution Appointing Charlene Claye As Commissioner To A Five- Year Term On The Board Of Commissioners With The Housing Authority Of The City Of Hot Springs. 9. Consider Resolution No. R-18-03 A Resolution Approving The Purchase Of Three Solid Waste Department Trucks; 2019 Freightliners Model M2-106 Chassises With 3 Heil Model 5000-18 Yard Rear Loads From River City Hydraulics Pursuant To NJPA Contract #112014THC. 10. Consider Resolution No. R-18-04 A Resolution Authorizing The City Of Hot Springs To Enter Into An Implementing Agreement With The Arkansas Department of Environmental Quality (ADEQ) For The Former Majestic Hotel Property. 11. Consider Resolution No. R-18-05 A Resolution Authorizing an Interlocal Agreement for Animal Control Services Between Garland County and City of Hot Springs. 12. Consider Resolution No. R-18-06 A Resolution Authorizing Certain Personnel Changes Within The Authorized Uniformed and Non-Uniformed Positions; Amending The 2018 Budget; And For Other Purposes. NEW BUSINESS 13. Consider Resolution No. R-18-07  A Motion entitled,"A Resolution Approving The Payoff Of Certain Unfunded Liabilities For The District Court Employees' Retirement With Arkansas Public Employees Retirement System (APERS); Amending The 2018 Budget; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Directors Larry Williams, Karen Garcia, and Randy Fale spoke to the Item. Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Fale, Garcia, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 14. Consider Resolution No. R-18-08 A Motion entitled,"A Resolution Authorizing The Payoff Of The Series 1999A Airport Bonds," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: None Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Fale, Garcia, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 15. Consider Ordinance No. O-18-01 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Randy Fale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase And Installation Of A New Scale System At The Transfer Station From Memphis Scale Works, Inc.; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Karen Garcia. Discussion: Director Karen Garcia and Larry Williams spoke to the Item.  Speakers: Solid Waste Director Randy Atkinson spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 16. Consider Ordinance No. O-18-02 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Elaine Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Levying a Supplemental Annual Assessment For The Central Business Improvement District No.3 of the City Of Hot Springs, Arkansas, For 2018; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: Director Randy Fale and Karen Garcia spoke to the Item. Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none,total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 17. Consider Ordinance No. O-18-03 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Fale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Levying a Supplemental Annual Assessment For The Central Crossing Municipal Property Owners' Multi-Purpose Improvement District No. 05-1 Of The City Of Hot Springs, For 2018; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read:Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Larry Williams. Discussion: None Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item.  Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 18. Consider Ordinance No. O-18-04 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia,that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Amending Ordinances 3836, 4399, and 5552; Establishing Administrative Changes To The Business Licenses And Occupation Tax Program; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: Director Larry Williams spoke to the Item. Speakers: Finance Director Dorothea Yates spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 19. Board of Directors* items for Discussion > Mayor Pat McCabe celebrated the 25**^ Anniversary of the Signing of the Sister City Program with HanamakI Japan. > Director Randy Fale thanked Mayor McCabe, City Manager David Frasher, and Chief Jason Stachey for their efforts In obtaining an Animal Services Contract Agreement with Garland County. 20. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Randy Fale, duly seconded by Director Elaine Jones,that the meeting be adjourned; and upon voice vote,the motion unanimously carried 6-0. The Meeting adjourned at 7:55 p.m. to meet again on Tuesday, February 6, 2018,at 7:00 p.m. DATE: fpkiJflur^ lof Znl^ ATTEST:/ / APPRO tanc^ S^er,City Clerk cCABE,