Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. March 20, 2018 Board Chambers, City Hall Invocation by Student Pastor Philip Hull Pledge of Allegiance to the Flag led by Director Elaine Jones Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Spicer Present- Director Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Pale-District 6, and Pat McCabe- Mayor, Absent- Director Suzanne Davidson-District, Also present City Manager David Frasher and City Attorney Brian Albright, 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Karen Garcia made a motion, duly seconded by Director Larry Williams to move Item eight to the first item of New Business, Upon voice vote, the motion unanimously carried 6-0, Motion to Approve the Agenda Director Becca Clark made a motion, duly seconded by Director Randy Pale to approve the agenda. Upon voice vote, the motion unanimously carried 6-0, 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on March 6, 2018 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote, the motion carried 6-0, 4. Consider Recognition of Guests > Proclamation - Water Awareness Month > The Hot Springs Lady Trojans State Champs Proclamation - Hot Springs Girls & Women in Sports Day & Lady Trojan Day > Proclamation 5. Citv Manager's Report City Manager David Prasher reported on the following items: > Operation Clean Sweep will be April 9"^-27*'^ > Commemorative Tree Dedication on March 19*'^  > A new free home improvement education seminar will be offered on March 24*'' at 9;30am at the Transportation Depot > Hot Springs Fire Department Training Facility Ribbon Cutting/Open House on April 8*'' > Annexation Area B update > 7"' National Mayor's Challenge for Water Conservation > Municipal Customer Service Operations is changing its name to Utility Billing Services > Thanks to Staff who worked the Saint Patrick's Day weekend 6. Board of Directors Announcements CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Elaine Jones that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe,total 6. Voting "no" none,total 0; motion carried 6-0. 7. Consider Resolution No. R-18-32 A Resolution Approving The City Of Hot Springs Financial Statements For December, 2017. 8. Consider Resolution No. R-18-34 A Resolution Authorizing The Mayor To Execute A Lease Agreement Between The City Of Hot Springs, Arkansas, And Western Pilot Service, INC., For Hangar A-6 At The Airport. NEW BUSINESS 9. Consider Resolution No. R-18-33 A Motion entitled, "A Resolution Authorizing Out Of State Travel For Certain Board Members, As Required By Resolution No. 8626," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Randy Fale. Discussion: Directors Becca Clark, Elaine Jones, Larry Williams, Randy Fale, and Karen Garcia spoke to the Item. Mayor Pat McCabe recused himself. Speakers: Assistant City Manager Lance Spicer spoke to the Item. Speaking FOR the Item: Mary Zunich, Angie Ezekiel, Corey Alderdice, and Caria Mouton. Speaking AGAINST the Item: Mark Toth. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, and Fale, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 10. Consider Resolution No. R-18-35  A Motion entitled,"A Resolution Awarding A Contract To UMS For Certain Labor Services For The Water Meter Replacement Program," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: None Speakers: Utility Billing Services Director Randy Outler spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Garcia, Fale, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0 Whereupon the Motion was declared Adopted. 11. Consider Resolution No. R-18-36 A Motion entitled,"A Resolution Awarding A Contract To Core & Main Pursuant To Ordinance 5848 For Certain Water Meters And Project Materials For The Water Meter Replacement Program," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Elaine Jones. Discussion: None Speakers: Utility Billing Services Director Randy Outler spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. O-18-08 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Authorizing A Contract For Services With Hot Springs Metro Partnership; Waiving Competitive Bidding; And Other Matters Related Thereto," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Karen Garcia. Discussion: Director Larry Williams and Karen Garcia spoke to the Item.  Speakers: Assistant City Manager Lance Spicer spoke to the Item. Gary Troutman presented the Quarterly Report. Staff: City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 13. Board of Directors' Items for Discussion > Directors Randy Fale and Karen Garcia thanked the Police, Fire, and First Responders for their support during the Saint Patrick's Day weekend. > Director Karen Garcia thanked the Convention Center staff for their support during the State Basketball Tournaments. > Director Larry Williams discussed revisiting the Board Travel Policy and planning a Board Retreat. > Director Larry Williams announced that he is the Democratic Nominee for State Land Commissioner. > Mayor Pat McCabe agreed with the comments thanking everyone's efforts during the Saint Patrick's Day weekend. 14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:30 p.m. to meet again on Tuesday, April 3, 2018, at 7:00 p.m. DATE: ■ iVpnl Pn\9. A ATTEST: \_J APPROVE Lance ^ic , City Clerk McCABE, MAYOR