Board of Directors

City of Hot Springs, Arkansas Board of Directors Reguiar Meeting Minutes Tuesday. April 03. 2018 Board Chambers. Citv Hall invocation by Mrs. Drew Terry Piedge of Aliegiance to the Fiag led by Director Becca Clark Gail to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roil Call by Citv Clerk Lance Soicer Present- Director Suzanne Davidson-District - District 1, Director Elaine Jones- District 2, Becca Clark- District 3, Larry Williams-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present City Manager David Frasher and City Attorney Brian Albright. 2. Consider Aporoval of the Agenda Motion to Approve the Agenda Director Becca Clark made a motion, duly seconded by Director Elaine Jones to approve the agenda. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on March 20, 2018 Motion to Approve the Minutes as Presented. Director Karen Garcia made a motion, duly seconded by Director Larry Williams, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests > Proclamation: National Service Recognition Day presented to Dorothy Brennan, Assistant Director of Senior Companion Programs at Area Agency on Aging of West Central Arkansas, Inc. > Proclamation: American Red Cross Month presented to Red Cross Staff and Volunteers > Stephen Harrison and Jona Parker with National Interscholastic Cycling Association- Hot Springs 5. Citv Managei^s Report City Manager David Frasher reported on the following items: > Hot Springs designated as "Tree City USA" for the 18*'^ consecutive year > Hot Springs Fire Department response time > Hot Springs Fire Department Training Facility Ribbon Cutting/Open House on April 8*^ > Lance Spicer was reappointed to the Arkansas Fire and Police Pension Review Board (PRBj 6. Board of Directors Announcements  > Director Elaine Jones announced that the Gateway Community Association will sponsor the Kenneth Adair Annual Memorial Concert on April 21^^ > Director Karen Garcia encouraged citizens to register for the CodeRED notification service. > Mayor Pat McCabe announced the Wyland Mayor's Challenge for Water Conservation during the month of April and encouraged citizens to participate. > Mayor Pat McCabe announced the Governor's Economic Initiative Rollout for the State of Arkansas. > Mayor Pat McCabe asked City Attorney Brian Albright to speak about solicitation in the road ways. The Board of Directors discussed the matter. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe,total 7. Voting "no" none, total 0; motion carried 7-0. > Consider Resolution No. R-18-37 A Resolution Approving The City Of Hot Springs Financial Statements For January, 2018. > Consider Resolution No. R-18-38 A Resolution Extending An Agreement With First Transit, Inc., For Transit Consulting Services For FY2018. > Consider Resolution No. R-18-39 A Resolution Awarding A Contract To Crow Paving, Inc., For FAA Project Expansion and Rehabilitation Of The Terminal Apron And Construction Of Taxiways A And E Phase IV. > Consider Resolution No. R-18-40 A Resolution Awarding A Contract To Garver, LLC For Construction Management And Inspection Services For FAA Project Expansion and Rehabilitation Of The Terminal Apron And Construction Of Taxiways A And E Phase IV Engineering Fees. > Consider Resolution No. R-18-41 A Resolution Authorizing The Mayor To Execute A Lease Agreement Addendum No. 1 With Airborne Flying Service, Inc. For Certain Airport Property (Hanger A-3). > Consider Resolution No. R-18-42 A Resolution Approving The Extension Of The Water Leak Detection Contract With RJN Group. > Consider Resolution No. R-18-43 A Resolution Approving The Purchase For A Utility Administration Division 2018 Caterpillar Model D6N-BR Dozer From JA Riggs By Utilizing NJPA Contract #032515-CAT. > Consider Resolution No. R-18-44 A Resolution Approving A Contract With B&F Engineering, Inc. For Professional Services For The City's Stormwater Sewer System Mapping. > Consider Resolution No. R-18-45 A Resolution Amending The Authorized Table Of Positions Within The Utility Billing Services (Customer Service) By Consolidating Two Part-Time Positions Into One Full-Time Position. NEW BUSINESS 7. Consider Resolution No. R-18-46 A Motion entitled, "A Resolution Designating April 21, 2018 As A "Free-Ride Day" For Hot Springs Intracity Transit," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark.  Discussion: Director Suzanne Davidson spoke to the Item. Speakers: Intracity Transit Resident Advisor spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 8. Consider Resolution No. R-18-47 A Motion entitled, "A Resolution Expressing The Willingness Of The City Of Hot Springs, Arkansas To Utilize State-Aid Street Funds For The Fox Pass Road And 7th Street Overlay Projects," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Becca Clark. Discussion: Director Larry Williams spoke to the Item. Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 9. Consider Resolution No. R-18-48 A Motion entitled, "A Resolution Approving A Substantial Amendment To The 2014-2018 Community Development Block Grant(CDBG)Consolidated Plan," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Director Karen Garcia spoke to the Item. Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 10. Consider Ordinance No. 0-18-09  Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Accepting Lily Street, Sunflower Street, and Gardenia Place, Located In The City Of Hot Springs Golf Links Gardens Subdivision As A City Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read:Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: None Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: City Attorney Brian Albright asked for clarification on the proposed item number. The proposed number should be 0-18-09, but was incorrectly stated as 0-18-19 at the Board Meeting. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Pale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. 11. Consider Ordinance No. O-18-10 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 7-0. A Motion entitled, "An Ordinance Accepting Plac Placit Street, Located In An Un-Platted Subdivision Within The City Of Hot Springs, As A City Street; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read:Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Karen Garcia. Discussion: None Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, Fale, and McCabe, total 7. Voting "no", none, total 0; motion passed 7-0 Whereupon the Motion was declared Adopted. BOARD COMMENTARY 12. Board of Directors^ Items for Discussion  > Directors Karen Garcia thanked David Frasher, Bill Burrough, and Lance Spicer for their efforts in helping local neighborhoods. > Director Karen Garcia congratulated Mayor Pat McCabe on his award in Economic Development. > Director Larry Williams discussed the new murals at the Airport. > Director Suzanne Davidson discussed that District One has the lowest crime rate in the County. > Director Elaine Jones discussed real estate in the Gateway Division in District 2. > Director Elaine Jones thanked the Code Enforcement Department for all of their hard work. 13. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:02 p.m. to meet again on Tuesday, April 17, 2018, at 7:00 p.m. DATE: ATTEST: APPROVE City Clerk McCABETMAY