Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. December 04. 2018 Board Chambers, City Hall Invocation by Pastor Matt Scully Pledge of Allegiance to the Flag led by Mayor Pat McCabe Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Directors Elaine Jones- District 2, Becca Clark-District 3, Karen Garcia- District 5, Randy Pale- District 6, and Pat McCabe- Mayor. Absent- Director Suzanne Davidson- District 1. Director Larry Williams-District 4 arrived at 7:03 p.m. Also present City Manager Bill Burrough, Assistant City Manager Lance Spicer and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Amend the Agenda Director Karen Garcia made a motion, duly seconded by Director Becca Clark to amend the agenda by removing Item Two. Upon voice vote, the motion unanimously carried 6-0. Motion to Approve the Agenda Director Elaine Jones made a motion, duly seconded by Director Becca Clark to approve the agenda as amended. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on November 20, 2018 Motion to Approve the Minutes as Presented. Director Larry Williams made a motion, duly seconded by Director Karen Garcia, to approve the minutes as presented. Upon voice vote,the motion carried 6-0. 4. Consider Recognition of Guests > MTXE Girls Lakeside Rams Volleyball Team 5. Interim Citv Manager's Report Interim City Manager Bill Burrough reported on the following items: > Parks and Trails Department celebrated the opening and dedication of the new section of Hot Springs Creek Greenway Trail. > Hot Spring Intracity Transit is proposing 2019 Service Enhancements > The City of Hot Springs and the Hot Springs Housing Authority Fair Housing Study update 6. Board of Directors Announcements  > Director Karen Garcia announced that Habitat for Humanity is accepting applications for 2019 Habitat Homes. > Director Elaine Jones announced that on December 20'^ Santa Larry will be at the Hot Springs Hotel giving out toys. > Mayor Pat McCabe announced that Mid America Science Museum has its display of Dino Lights up through December 2rL 7. Assistant Mayor Announcement > Mayor Pat McCabe announced that Director Karen Garcia will serve as Assistant Mayor from January 2019 thru June 2019. 8. Meeting Dates > Mayor Pat McCabe acknowledged the Board Agenda and Meeting Dates for January 2019 thru June 2019. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Williams, Garcia, Fale, and McCabe, total 6. Voting "no" none, total 0; motion carried 6-0. > Consider Resolution No. R-18-155 A Resolution Approving The City Of Hot Springs Financial Statement For October, 2018. NEW BUSINESS 9. Consider Resolution No. R-18-158 A Motion entitled, "A Resolution Adding Certain Water And Wastewater Assets Into The Hot Springs Municipal Utility Water And Wastewater System Fixed Asset Register," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Elaine Jones. Discussion: None Speakers: City Engineer Gary Carnahan spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 10. Consider Resolution No. R-18-159 A Motion entitled, "A Resolution Adopting A Policy For The Sale Of Surplus Real Property; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read; Thereafter, a motion to adopt as read was made by Director Larry Williams, duly seconded by Director Elaine Jones. Discussion: Directors Karen Garcia and Larry Williams Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 11. Executive Session Director Randy Fale read the Arkansas Freedom of Information Act Statute. A motion was made by Director Randy Fale, duly seconded by Director Elaine Jones, to adjourn into executive session; and upon voice vote, the motion carried 6-0. The Board adjourned into executive session at 7:28 p.m. > Consider the Annual Evaluation of the Acting City Manager. > Consider the Annual Evaluation of the City Attorney. RECONVENE INTO OPEN SESSION 12. Consider Anv Action as a Result of the Executive Session A motion was made by Director Randy Fale, duly seconded by Director Larry Williams, to reconvene into open session at 9:15 p.m.; and upon voice vote, the motion unanimously carried 6-0. As a result of the Executive Session, the City Attorney shall receive a lump sum bonus of $5,000.00. Upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none,total 0; motion passed 6-0. A motion was made by Director Becca Clark, duly seconded by Randy Fale, to appoint Bill Burrough as City Manager for the City of Flot Springs with all the duties and authority assigned to that position as set forth under state law and city policy. Provided further that his current salary will continue through the end of 2018 and a base salary of $165,000 effective on January 1, 2019. These details are subject to the terms and conditions set forth within his employment agreement, to be executed by the Mayor and City Manager on today's date. Upon roll call, the following voted "aye" Directors Jones, Clark, Williams, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0.  BOARD COMMENTARY 13. Board of Directors' Items for Discussion > Mayor Pat McCabe discussed Carroll Weatherford's input on appointing Mr. Burrough as City Manager. 14. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Larry Williams, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 9:20 p.m. to meet again on Tuesday, January 18, 2018, at 7:00 p.m. DATE: r\OTin\lfcn ffcj ATTEST: 1\—'yvvj/ V vy APPRO Lance Spicer, ^ity Clerk McCABE, MAYOR