Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. December 18. 2018 Board Chambers. City Hall Invocation by Melisa Glenn Pledge of Allegiance to the Flag led by Mr. Lloyd Jackson Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv Citv Clerk Lance Soicer Present- Directors Suzanne Davidson- District 1, Elaine Jones- District 2, Becca Clark-District 3, Larry Williams-District 4, Karen Garcia- District 5, and Pat McCabe- Mayor. Absent- Director Randy Fale- District 6. Also present City Manager Bill Burrough, Assistant City Manager Lance Spicer and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Larry Williams made a motion, duly seconded by Director Karen Garcia to approve the agenda as presented. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on December 4, 2018 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Becca Clark, to approve the minutes as presented. Upon voice vote,the motion carried 6-0. 4. Consider Recognition of Guests > Gary Troutman Hot Springs Metro Partnership Update 5. Citv Manaeer^s Report City Manager Bill Burrough reported on the following items: > The City of Hot Springs received full grant funding for the David F. Watkins Memorial Park > Update on significant fire at 401 Albert Pike today > Update on meeting regarding Essential Air Service > Thanks to the Board for being appointed City Manager > Wished Citizens and Employees a Happy Holiday 6. Board of Directors Announcements > Director Karen Garcia announced that Habitat for Humanity is accepting applications for 2019 Habitat Homes and the deadline is December 27*^.  > Director Karen Garcia announced that Family Park will have barrier free playground equipment for disabled children. > Director Elaine Jones announced that on December 20^^ Santa Larry will be at the Hot Springs Hotel giving out toys. > Mayor Pat McCabe announced that Mid America Science Museum has its display of Dino Lights up through December CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Larry Williams duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no" none,total 0; motion carried 6-0. > Consider Resolution No. R-18-160 A Resolution Awarding A Contract For Auditing Services To Jordan, Woosley, Crone and Keaton. > Consider Resolution No. R-18-161 A Resolution Approving A Lease Between The City Of Hot Springs Airport And Virgil Ivan. > Consider Resolution No. R-18-162 A Resolution Approving A Certain Street Name (Jet Circle) Located In Waymaker Way Subdivision. > Consider Resolution No. R-18-163 A Resolution Approving A Certain Street Name (Seaside Cove) Located In Bayshore Cove Garden Home Subdivision. > Consider Resolution No. R-18-164 A Resolution Approving A Certain Street Name (DePalma Drive) Located In Shady Heights Apartment Homes Subdivision. > Consider Resolution No. R-18-165 A Resolution Approving A Contract With FIN & Associates For An Engineering Study Funded By A Grant From The FEMA Flood Mitigation Assistance (FMA) Program; Approving A Memorandum Of Understanding(MOU) With Arkansas National Resources Commission (ANRC). NEW BUSINESS 7. Consider Resolution No. R-18-166 A Motion entitled, "A Resolution Fixing A Time And Date For A Hearing To Vacate A Certain Street Right-Of-Way Located Along Martha Lane," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: None Speakers: Assistant City Manager Lance Spicer spoke to the Item. Staff: None  Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 8. Consider Resolution No. R-18-167 A Motion entitled, "A Resolution Approving Certain Intracity Transportation Route Enhancements, Pursuant To Resolution No. 5417," was taken from the agenda and read by title only {City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Larry Williams. Motion to Amend Resolution: Thereafter, a motion to amend the Resolution to include changes to Route 3 Green as depicted on page 90 and 91 of the Board Packet, was made by Director Becca Clark, duly seconded by Director Suzanne Davidson. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt as amended; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Discussion: Directors Karen Garcia, Larry Williams, and Suzanne Davidson spoke to the Item. Speakers: Intracity Transit Resident Advisor Kathleen Lambert spoke to the Item. Speaking FOR the item: Regine Skelton, Stephen Ezelle, and Crystal Myers. Staff: None Motion to Accept as Amended: Thereafter, a motion to accept as amended was made by Director Elaine Jones, duly seconded by Director Larry Williams. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 9. Consider Ordinance No. 0-18-39 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Larry Williams, duly seconded by Director Karen Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Levying A Supplemental Annual Assessment For The Central Crossing Municipal Property Owners' Multi-Purpose Improvement District No. 05-1 Of The City Of Hot Springs, For 2019; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: None Speakers: Assistant City Manager Lance Spicer spoke to the Item.  Staff: City Attorney Brian Albright spoke to the Item. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe,total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 10. Consider Ordinance No. O-18-40 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled,"An Ordinance Levying A Supplemental Annual Assessment For The Central Business Improvement District No. 3 Of The City Of Hot Springs, Arkansas, For 2019; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Larry Williams. Discussion: None Speakers: Parks and Trails Director Anthony Whittington spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 11. Consider Ordinance No. 0-18-41 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Becca Clark, duly seconded by Director Suzanne Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Approving The Street Naming Of First Security Way, And Accepting Certain Street Rights Of Way For City Maintenance," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: None Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: None  Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. 0-18-42 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Waiving The Requirements Of Competitive Bidding For Certain Services Related To The Operation And Maintenance Of A Flood Warning Information System, Through A Joint Funding Contract With The United States Department Of The Interior U.S. Geological Survey (USGS); And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Suzanne Davidson. Discussion: Director Karen Garcia spoke to the Item. Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 13. Consider Ordinance No. 0-18-43 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Amending Ordinance 6030; Approving Changes To The Street Descriptions And Suffixes Of Certain Streets Located In Bayshore Cove HPR Phase 1 & 2 Subdivision In Hot Springs, Arkansas," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: None Speakers: Public Works Director Denny McPhate spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0.  Whereupon the Motion was declared Adopted. 14. Consider Ordinance No.0-18-44 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Karen Garcia, duly seconded by Director Larry Williams, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Authorizing A Contract For Services With Hot Springs Metro Partnership; Waiving Competitive Bidding; And Other Matters Related Thereto," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: None Speakers: City Attorney Brian Albright spoke to the Item. Gary Troutman, President of Hot Springs Metro Partnership, spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Davidson, Jones, Clark, Williams, Garcia, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. BOARD COMMENTARY 15. Board of Directors* Items for Discussion > Director Larry Williams discussed this being his final meeting as a Board of Director. 16. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Larry Williams, duly seconded by Director Elaine Jones, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 8:20 p.m. to meet again on Tuesday, January 15, 2019, at 7:00 p.m. DATE: rTAnuoLfu \S) ZOl^ ATTEST: APPRO Lance , City Clerk cCABE, MAYO