Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday. January 15. 2019 Board Chambers. City Hall Invocation by Ms. Mettle Lou Brooks Pledge of Allegiance to the Flag led by Director Carroll Weatherford Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call bv CItv Clerk Lance Splcer Present- Directors Elaine Jones- District 2, Becca Clark-Dlstrlct 3, Carroll Weatherford-Distrlct 4, Karen Garcia- District 5, Randy Fale-Dlstrict 6, and Pat McCabe- Mayor. Absent- Director Suzanne Davidson- District 1. Also present City Manager Bill Burrough, Assistant City Manager Lance Splcer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Karen Garcia made a motion, duly seconded by Director Becca Clark to approve the agenda as presented. Upon voice vote, the motion unanimously carried 6-0. 3. Consider Minutes of the Board of Directors Meeting > Regular Meeting held on December 18, 2018 Motion to Approve the Minutes as Presented. Director Elaine Jones made a motion, duly seconded by Director Karen Garcia, to approve the minutes as presented. Upon voice vote, the motion carried 6-0. 4. Consider Recognition of Guests > Proclamation: Human Trafficking Awareness Month presented to Mellsa Glenn 5. CItv Manager's Report City Manager BIN Burrough reported on the following Items: > DeGray Lake Water Storage Agreement update > Home Buyer Education Class sponsored by the CDBG Program on January 19^*^ > Special thanks to Solid Waste Department for their work in newly annexed area > Recyclables update > Bethel Dam update > Acknowledgement of Act 235 of 2015, read by Assistant City Manager Lance Splcer 6. Board of Directors Announcements  > Director Karen Garcia announced that the Hot Springs Police Department is accepting applications for the next Citizens Police Academy. > Director Elaine Jones announced the Martin Luther King Jr. Breakfast on Saturday morning. > Mayor Pat McCabe announced two 5K events coming up within the next two months. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Randy Fale duly seconded by Director Karen Garcia that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 6. Voting "no" none,total 0; motion carried 6-0. > Consider Resolution No. R-19-01 A Resolution Approving The City Of Hot Springs Financial Statement For November, 2018. > Consider Resolution No. R-19-02 A Resolution Repealing Resolution No. 3424, Concerning A Program For The Dedication Of Certain Revenues From The Sale Of Recyclable Materials. > Consider Resolution No. R-19-03 A Resolution Awarding A Contract To B & F Engineering, Inc. For Engineering Services Related To The Mid-America Science Museum Exhibit Hall. PUBLIC HEARING 7. Consider Public Hearing To Vacate A Certain Undeveloped Street Right-Of-Way Along Martha Lane. Discussion: None Speakers: None Staff: None This being the time and date set for a Public Hearing To Vacate A Certain Undeveloped Street Right-Of- Way Along Martha Lane, Mayor McCabe declared the Public Hearing open. Public Comment: Speaking AGAINST the Item: None Speaking FOR the Item: None There being no further comments. Mayor McCabe declared the public hearing closed at 7:21 p.m. NEW BUSINESS 8. Consider Resolution No. R-19-04 A Motion entitled, "A Resolution Approving An Administrative Services Agreement And A Business Associate Agreement With QualChoice," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter; a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: Director Randy Fale spoke to the Item. Speakers: Human Resources Director Minnie Lenox spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 9. Consider Resolution No, R-19-05 A Motion entitled, "A Resolution Authorizing An Agreement With American National Insurance Company (Bardon Insurance Group) For Certain Professional Services, Stop Loss Coverage Insurance Services," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Elaine Jones. Discussion: None Speakers: Human Resources Director Minnie Lenox spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 10. Consider Resolution No. R-19-06 A Motion entitled, "A Resolution Awarding A Bid To RP Power, LLC. For The Kohler Switch Gear And Motor Control Center For The Ouachita Water Treatment Plant," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Karen Garcia, duly seconded by Director Randy Fale. Discussion: Directors Karen Garcia and Randy Fale spoke to the Item. Speakers: Engineering Project Manager Todd Piller spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 11. Consider Resolution No. R-19-07  A Motion entitled, "A Resolution Condemning Certain Real Property Pursuant To Ordinance No. 6069, (401 Albert Pike); And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Becca Clark. Discussion: None Speakers: Chief Building Official Mike Scott spoke to the Item. Staff: None Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Pale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. 12. Consider Ordinance No. O-19-01 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Randy Pale, duly seconded by Director Becca Clark, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 5-0. Director Carroll Weatherford recused himself. A Motion entitled, "An Ordinance Approving Waymaker Way Luxury Garden Homes Planned Development (PD) Zoning And Preliminary Subdivision Plat At Approximately 1200 Lakeshore Drive; And For Other Purposes," was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Karen Garcia. Discussion: None Speakers: Planning and Development Director Kathy Sellman spoke to the Item. Staff: City Attorney Brian Albright spoke to the Item. Roli Cail: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Garcia, Pale, and McCabe, total 5. Voting "no", none, total 0; motion passed 5-0. Whereupon the Motion was declared Adopted. 13. Consider Ordinance No. O-19-02 Motion to Suspend Ruies and Read by Titie Oniy: A motion was made by Director Becca Clark, duly seconded by Director Randy Pale, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote,the motion unanimously carried 6-0. A Motion entitled, "An Ordinance Vacating An Undeveloped Street Right Of Way Along Martha Lane; And For Other Purposes," was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Elaine Jones, duly seconded by Director Carroll Weatherford. Discussion: None Speakers: Assistant City Manager/City Clerk Lance Spicer spoke to the Item. John Rogers with B&F Engineering spoke to the Item. Staff: None Roil Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted "aye" Directors Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 6. Voting "no", none, total 0; motion passed 6-0. Whereupon the Motion was declared Adopted. BOARD COMMENTARY 14. Board of Directors' Items for Discussion > Director Karen Garcia gave a special thanks to the City Manager Bill Burrough for speaking at a District 5 event. > Director Karen Garcia thanked all City Departments who had a hand in working on the fire at 401 Albert Pike. > Director Becca Clark thanked Lance Spicer, Brian Albright, Mike Scott, and Walt Everton for attending a meeting regarding a potential Ouachita Avenue Association. > Director Elaine Jones discussed the Martin Luther King Jr. Parade on January 2^^ > Mayor Pat McCabe discussed the passing of Pastor Douglas Jones of Union Missionary Baptist Church. > Mayor Pat McCabe and City Manager Bill Burrough gave condolences to the family of Willie McCoy. > City Attorney Brian Albright provided explanation of the procedural process followed in connection with Agenda Item #9(regarding Waymaker Way). 15. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 6-0. The Meeting adjourned at 7:46 p.m. to meet again on Tuesday, February 5, 2019, at 7:00 p.m. DATE: ATTEST: APPRO ance Spiner, City Clerk AT McCABE, MAY