Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, February 19, 2019 __________ ___ Board Chambers, City Hall Invocation by Pastor Richie Willis Pledge of Allegiance to the Flag led by Director Carroll Weatherford Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present- Suzanne Davidson- District 1, Directors Elaine Jones- District 2, Becca Clark-District 3, Carroll Weatherford-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present City Manager Bill Burrough, Assistant City Manager Lance Spicer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Clark made a motion, duly seconded by Director Garcia to approve the agenda as presented. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting  Regular Meeting held on February 5, 2019 Motion to Approve the Minutes as Presented. Director Weatherford made a motion, duly seconded by Director Fale, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests  The Mayor recognized the passing of Mr. John Baran, Purple Heart Recipient and advocate for Veteran Affairs. 5. City Manager’s Report  The Hot Springs Farmers and Artisans Market are seeking four volunteer members to serve on its board of directors.  Hot Springs National Park is planning to conduct prescribed fire operations between February 15th and March 1st, 2019, depending on weather.  Groundbreaking ceremony for the Reverend James Donald Rice Park to be held February 21st located at 511 Pleasant Street.  The new traffic signal located at the intersection of West St. Louis and Airport Road will be operational in the coming weeks.  The Hollywood Elevated Water Tank has been repainted and mixing system installation is complete. 6. Board of Directors Announcements No announcements were made. 7. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Garcia duly seconded by Director Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no” none, total 0; motion carried 7-0.  Consider Resolution No. R-19-20 A Resolution Approving The City Of Hot Springs Financial Statements For December, 2018.  Consider Resolution No. R-19-21 A Resolution Authorizing The Filing And Acceptance Of A Grant With The Arkansas Department Of Aeronautics (ADA) For Certain Improvements To Runway 5/23 (Rehabilitate Runway Markings).  Consider Resolution No. R-19-22 A Resolution Amending Resolution No. 9323, By Authorizing Certain Ex-Officio Members For The Downtown Business District Parking Advisory Committee.  Consider Resolution No. R-19-23 A Resolution Authorizing The Filing And Acceptance Of A Grant Application For FY 2019 With The Federal Transit Administration, United States Department Of Transportation, For Federal Transportation Assistance Authorized By 49 U.S.C. Chapter 53, Title 23, United States Code And Other Federal; Statutes Administered By The Federal Transit Administration For Hot Springs Intracity Transit.  Consider Resolution No. R-19-24 A Resolution Authorizing The City of Hot Springs Participation In A Heavy Duty Transit Bus Request For Proposals Administered By The Arkansas Department of Transportation.  Consider Resolution No. R-19-25 A Resolution Approving Community Development Block Grant (CDBG) Program Year 2018 Consolidated Annual Performance Evaluation Report.  Consider Resolution No. R-19-26 A Resolution Approving The Funding For The Contract Of Obligation With The Arkansas Department Of Environmental Quality (ADEQ) To Provide Financial Assurance To Enable Permitting Of A Transfer Station.  Consider Resolution No. R-19-27 A Resolution Revising The 2019 Budget By Appropriating Funds For Certain Prior Year Expenditures. NEW BUSINESS 8. Consider Resolution No. R-19-28 A Motion entitled, “A Resolution Authorizing The Purchase Of Certain Vehicles Pursuant To The State Of Arkansas Cooperative Purchasing Program,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Jones, duly seconded by Director Clark. Discussion: Director Garcia spoke to the item. Speakers: Finance Director Dorethea Yates and Fleet Services Director Greg Speas spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 9. Consider Resolution No. R-19-29  A Motion entitled, “A Resolution Adopting the Hot Springs Board Of Directors Goals And Priorities For 2019,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Garcia. Discussion: Director Fale spoke to the item. Speakers: City Manager Bill Burrough spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 10. Consider Resolution No. R-19-30 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 126 Jonquil Place Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Garcia. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 11. Consider Resolution No. R-19-31 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 209 Eddiemee Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Weatherford. Discussion: Richard Jerringan of 224 Anatole Loop spoke to the item. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 12. Consider Resolution No. R-19-32 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 313 Texas Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Weatherford. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 13. Consider Resolution No. R-19-33 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 402 Estelle Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Jones. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 14. Consider Resolution No. R-19-34 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 420 Holly Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Randy Fale, duly seconded by Director Garcia. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 15. Consider Resolution No. R-19-35 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 421 Alcorn Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Becca Clark, duly seconded by Director Weatherford. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 16. Consider Resolution No. R-19-36 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 727 South Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Fale. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 17. Consider Resolution No. R-19-37 A Motion entitled, “A Resolution Condemning Certain Real Property Located At 1147 Mineral Street Pursuant To Ordinance No. 6069,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Clark. Discussion: None. Speakers: Chief Building Official Mike Scott spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 18. Consider Ordinance No. O-19-08 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0.  A Motion entitled, “An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Real Property Located At Lunar Place (Parcel# 38184) Related To The Hot Springs Stokes Creek Greenway Trail Project; And For Other Purposes,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Garcia, duly seconded by Director Davidson. Discussion: None. Speakers: Parks and Trails Director Anthony Whittington spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 19. Consider Ordinance No. O-19-09 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Fale, duly seconded by Director Garcia, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, “An Ordinance Waiving The Requirements Of Competitive Bidding For The Purchase Of Real Property Located At Parcel# 94914, Related To The Hot Springs Creek Greenway Trail Project, Southern Trail Section; And For Other Purposes,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Garcia. Discussion: None. Speakers: Parks and Trails Director Anthony Whittington spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 20. Consider Ordinance No. O-19-10 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, “An Ordinance Authorizing An Agreement With US Bancorp To Provide Short-Term Financing Under Amendment No. 78 To The Arkansas Constitution For Certain 2019 Capital Acquisitions; Declaring An Emergency; And For Other Purposes.,” was taken from the agenda and read by title only (City Attorney).  Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Fale. Discussion: None. Speakers: Finance Director Dorethea Yates spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. Motion to Adopt the Emergency Clause: City Attorney Brian Albright then read the Emergency Clause. Upon completion Director Davidson made a motion, duly seconded by Director Weatherford to approve the Emergency Clause. Upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. BOARD COMMENTARY 21. Board of Directors’ Items for Discussion  Director Davidson spoke about the Park Avenue Community Association’s recent meeting and their member’s interest and involvement in the neighborhood.  Director Clark announced her appreciation for the new signal light at West St. Louis and Airport Road being complete soon.  Mayor McCabe spoke about the mountain bike race held at the Cedar Glades and Northwoods Trail Systems organized by Kodiak Tough Racing Series. 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Elaine Jones, duly seconded by Director Karen Garcia, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 7:45 p.m. to meet again on Tuesday, March 5, 2019, at 7:00 p.m. DATE: ATTEST: APPROVED: Lance Spicer, City Clerk PAT McCABE, MAYOR