Board of Directors

City of Hot Springs, Arkansas Board of Directors Regular Meeting Minutes Tuesday, March 5, 2019 __________ ___ Board Chambers, City Hall Invocation by JoAnn Carter Pledge of Allegiance to the Flag Corporal Joey Williams Call to Order Meeting called to Order by Mayor Pat McCabe at 7:00 p.m. 1. Roll Call by City Clerk Lance Spicer Present- Directors Suzanne Davidson- District 1, Elaine Jones- District 2, Becca Clark-District 3, Carroll Weatherford-District 4, Karen Garcia- District 5, Randy Fale-District 6, and Pat McCabe- Mayor. Also present Assistant City Manager/City Clerk Lance Spicer, and City Attorney Brian Albright. 2. Consider Approval of the Agenda Motion to Approve the Agenda Director Jones made a motion, duly seconded by Director Davidson to approve the agenda as presented. Upon voice vote, the motion unanimously carried 7-0. 3. Consider Minutes of the Board of Directors Meeting  Regular Meeting held on February 19, 2019 Motion to Approve the Minutes as Presented. Director Weatherford made a motion, duly seconded by Director Garcia, to approve the minutes as presented. Upon voice vote, the motion carried 7-0. 4. Consider Recognition of Guests  The Mayor recognized Gary Troutman, President of the Hot Springs Metro Partnership to present the quarterly Economic Development Update.  Corporal Joey Williams, Hot Springs Police Department to deliver a public service announcement on counterfeit currency. 5. City Manager’s Report  The public is invited to attend the former Majestic Hotel site redevelopment planning sessions on April 1st, Monday from 6 p.m. until 8:30 p.m. and April 2nd, Tuesday from 12 noon until 2:30 p.m. The sessions will be held at the Hot Springs Convention Center Rooms 203 and 204.  Hot Springs Fire Department is holding a firefighter recruitment seminar at 6 p.m. on Thursday, March 14th at the Central Fire Station training room for interested applicants.  A free crape myrtle pruning class will be held at 10 a.m. on Friday, March 8th at Entergy Park led by Urban Forester Allen Bates. 6. Board of Directors Announcements  Director Garcia announced the upcoming District 5 meeting to be held March 8th at 5 p.m. with Mayor McCabe and Traci Berry, Northwoods Trails Coordinator at the Forrest Lakes Center.  Director Davidson announced the Park Avenue Community Association meeting will be held March 18th at 6 p.m., Hot Springs Community School.  Director Jones announced the Mardi Gras celebration at 501 Prime Restaurant located in District 1.   Director Weatherford remind the public of the First Ever 16th annual World's Shortest St. Patrick's Day Parade held on March 17th along Bridge Street in downtown Hot Springs.  Mayor McCabe announced the upcoming 0K Run held in conjunction with the St. Patrick’s Day festivities to raise money for Garland County C.A.S.A., the Adam Brown Shamrock Run on March 9th, and the Arkansas High School Basketball Championships held at the Bank OZK Arena. 7. CONSENT AGENDA Motion to Approve the Consent Agenda A motion was made by Director Garcia duly seconded by Director Davidson that the Consent Agenda be approved. Roll Call Mayor McCabe called for a vote on the Motion to Approve the Consent Agenda; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, total 6. Mayor McCabe abstaining; motion carried 6-0.  Consider Resolution No. R-19-38 A Resolution Approving Certain Out Of State Travel For Mayor Pat McCabe.  Consider Resolution No. R-19-39 A Resolution Approving The Appointment Of Wayne Smith To The Advertising And Promotion Commission.  Consider Resolution No. R-19-40 A Resolution Approving The Appointment Of Director Elaine Jones To The Advertising And Promotion Commission. NEW BUSINESS 8. Consider Resolution No. R-19-41 A Motion entitled, “A Resolution Approving A Bid To Coakley Construction For The 2019 Water Line Improvement Project, Phase I,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Fale. Discussion: Director Fale spoke to the item. Speakers: Capital Projects Manager Todd Pillar spoke to the item. Staff: City Attorney Brian Albright. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 9. Consider Resolution No. R-19-42 A Motion entitled, “A Resolution Approving The 2019 Annual Street Paving Program,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Clark, duly seconded by Director Fale. Discussion: Director Garcia spoke to the item. Speakers: Public Works Director Denny McPhate spoke to the item.  Staff: None. 18. Consider Ordinance No. O-19-11 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Garcia, duly seconded by Director Jones, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, “An Ordinance Amending Ordinance No. 5822, §3 To Define Lot Of Record; And For Other Purposes,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Fale, duly seconded by Director Jones. Discussion: Director Fale spoke to the item. Speakers: Planning and Development Director Kathy Sellman spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. 19. Consider Ordinance No. O-19-12 Motion to Suspend Rules and Read by Title Only: A motion was made by Director Clark, duly seconded by Director Davidson, that the rules be suspended and the Ordinance be read once by title only; and upon voice vote, the motion unanimously carried 7-0. A Motion entitled, “An Ordinance Amending Ordinance No. 6212 (Hot Springs Sign Code); Excluding Certain Temporary Signs From Regulation; Declaring An Emergency And Prescribing Other Matters Thereto.,” was taken from the agenda and read by title only (City Attorney). Motion to Adopt as Read: Thereafter, a motion to adopt as read was made by Director Weatherford, duly seconded by Director Garcia. Discussion: Director Fale spoke to the item. Speakers: Planning and Development Director Kathy Sellman spoke to the item. Staff: None. Roll Call: Mayor Pat McCabe called for a vote on the Motion to adopt; and upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0. Whereupon the Motion was declared Adopted. Motion to Adopt the Emergency Clause: City Attorney Brian Albright then read the Emergency Clause. Upon completion Director Fale made a motion, duly seconded by Director Garcia to approve the Emergency Clause. Upon roll call, the following voted “aye” Directors Davidson, Jones, Clark, Weatherford, Garcia, Fale, and McCabe, total 7. Voting “no”, none, total 0; motion passed 7-0.  BOARD COMMENTARY 21. Board of Directors’ Items for Discussion No items brought forth. 22. ADJOURNMENT There being no further business to come before the Board, a motion was made by Director Jones, duly seconded by Director Clark, that the meeting be adjourned; and upon voice vote, the motion unanimously carried 7-0. The Meeting adjourned at 8:00 p.m. to meet again on Tuesday, March 19, 2019, at 7:00 p.m. DATE: ATTEST: APPROVED: Lance Spicer, City Clerk PAT McCABE, MAYOR