City Council

RD MINUTESFROMTHEHUNTSVILLECITYCOUNCILMEETINGHELDONTHE3DAYOFSEPTEMBER 2013,INTHECITY HALL,LOCATEDAT1212AVENUEMINTHECITYOFHUNTSVILLE, COUNTYOFWALKER, TEXAS,AT6:00PM. TheCouncilmetinaregularsessionwiththefollowing: COUNCILMEMBERSPRESENT: MacWoodward,LydiaMontgomery,KeithD.Olson,DonH.Johnson,JoeEmmett,TishHumphrey,RonaldAllen, ClydeLoll COUNCILMEMBERSABSENT: None OFFICERSPRESENT:MattBenoit,CityManager,LeonardSchneider,CityAttorney,LeeWoodward,CitySecretary_____________________________ MAINSESSION \[6:00PM\] 1. CALLTOORDER 2. INVOCATIONANDPLEDGES – CouncilmemberLoll gave an invocationandguestpledgerSaraCoxofAKAdemyYoung EmergingLeadersledthepledges. 3. PRESENTATIONSANDPROCLAMATIONS a. NationalPayrollWeekrecognitionofLiesaHackettandGeriMickens,FinanceDepartment b. RecognitionofAEPaward,BillieSmith,ProcurementManager,andFinanceDepartment c. Presentation,discussion,andpossibleaction toapproveResolution2013-16,designatingDeputyCitySecretary KristinEdwardsasAssistantPublicInformationOfficerfortheCityofHuntsville,andasaCouncil-authorized AssistanttotheCitySecretary. \[MayorWoodward\] CouncilmemberLoll madeamotiontoapproveResolution2013-16 andwassecondedbyCouncilmemberOlson. The motionpassedunanimously. 4. PUBLICHEARING CityCouncilwillholdapublichearingtoreceivecitizeninputregardingtheFiscalYear2013-2014AnnualBudget. MayorWoodwardopenedthepublichearingat6:08p.m. JohnSmither,CherylSpencer, andPamConnoraskedthebudgetincludeafull-timemanagerforMainStreet. MayorWoodwardclosedthepublichearingat6:14p.m. 5. PUBLICCOMMENT KennethCallahanaskedthataPOW-MIAflageventbeheldtheweekendofSeptember20. 6. CONSENTAGENDA ApprovalofConsentAgendaauthorizestheCityManagertoimplementeachiteminaccordancewithstaffrecommendations. AnitemmayberemovedfromtheConsentAgendaandaddedtotheStatutoryAgendaforfulldiscussionbyrequestofa memberofCouncil.) a. ApprovetheminutesoftheCityCouncilWorkshopandRegularSessionheldonAugust20, 2013. \[Lee Woodward,CitySecretary\] b. ApproveResolution2013-15designatingTheHuntsvilleItemastheofficialnewspaperfortheCityofHuntsville forFY2013-14,annualitem. \[LeeWoodward,CitySecretary\] c. Consideracceptinganawardof $ 10,000fromtheNationalEndowmentfortheArtsGrant. \[Dr.SherryMcKibben, CommunityDevelopmentSpecialist\] CouncilmemberHumphreymovedtoapprovetheConsentAgendaandwassecondedbyCouncilmemberMontgomery. Themotionpassedunanimously. 7. STATUTORYAGENDA a. Presentation, discussion,andpossibleaction toapprovedecisionpackages fortheFY13-14budget. \[Matt Benoit,CityManager\] (pagenumbersgivenarebehindtab6inthebudgetnotebook) 1. AutomaticMeterReplacement (AMR) –p.6-1 2. OldColonyRoadPhaseVSanitarySewerExtension –p.6-2 3. OldColonyRoadPhaseVISanitarySewerExtension –p.6-3 4. WaterTankRehabilitation thth –p.6-4 5. AvenueC (13 Street-16 Street) –p.6-5 6. MainStreet,SamHoustonAvenue,Block3B –p.6-6 7. MainStreet,UniversityAvenue,Block7Dth–p.6-7 8. BobbyK.Marks (BowersBoulevardto17 Street) –p.6-8 9. EastMosleyLaneReconstruction th –p.6-9 10. 7 Street (OldMadisonvilleRoadandAvenueM)Reconstruction –p.6-10 11. ElkinsLakePostOfficeLiftStationRehab –p.6-11 12. AvenueM (AvenueJtoSycamoreAvenue)th18” SewerlineReplacement –p.6-12 13. ReinstateProfessionalFireworksforJuly4 Celebration –p.6-13 14. PreparationforSAFERGrantExpiration –p.6-14 15. FacilitiesMaintenanceNeedsAssessment –p.6-15 16. ContributionTowardWalkerCountyPublicSafetyCommunicationsCenter –p.6-16 17. CapitalImprovementProgramManager –p.6-17 18. ReinstateThreePoliceOfficerPositions –p.6-20  19. FireEquipmentSet-asideFund –p.6-21 20. ImplementationofHarnessingHuntsville’s PotentialRecommendations RegardingWay-findingSignageand GatewayEntrySignage –p.6-22 21. EmployeeBenefitIncentives –p.6-23 22. CitywideContinuationofStep &GradePlan –p.6-24 23. WynneHomeandMainStreetAdministrativeAssistantPositions –p.6-25 24. ContractGeneratorServiceTechnician –p.6-26 25. Full-timeAdministrativeAssistanttotheDirectorofTourismandCulturalServices –p.6-27 26. BuxtonSCOUTSoftware –p.6-28 27. Full-timeHumanResourcesDirector –p.6-29 28. VehicleandEquipmentReplacementSchedule –p.6-30 CouncilmemberOlsonmovedtoapprovethedecisionpackagesaspresentedandwassecondedbyCouncilmember Johnson. CouncilmemberAllenaskedtopull7(a)(23)and (26)forindividualdiscussion. Themotionpassed unanimously. Councilmember Olsonmovedtoapprovethedecisionpackageinitem7(a)(23)andwassecondedbyCouncilmember Humphrey. CouncilmemberAllenmovednottofundthetwopart-timepositionsbutmaintainfewerofficehoursuntilthe Cityisinanimprovedfinancialposition. Themotionfailedforlackofasecond. KimmThomas,DirectorofTourismandCulturalServices,saidanemployee wasrequired toworkonafull-timebasis, with51%oftheirtimeusedonbehalfofMainStreet, inordertomaintainthestatedesignation. CouncilmemberHumphreymovedtopostponetoacertaintime (butdidnotgivethetime,theMayorassumedwithout objectionthatitwasthenextmeeting) andwassecondedbyCouncilmemberMontgomery. Discussioncontinuedonthe originalmainmotion. TheMayorannouncedtheitemwouldbeontheSeptember17agenda. Themotiontopostpone passedunanimously. Councilmember Humphrey movedtoapprovethedecisionpackageinitem7(a)(26)andwassecondedby CouncilmemberMontgomery. CouncilmemberAllenmoved toamendsothattheitemnotbefunded andwasseconded byCouncilmemberOlson. CouncilmemberMontgomerymovedtocallthequestion. Theamendment failed, 1-7, CouncilmemberAllenvotinginsupport. Themainmotionpassed,7-1,CouncilmemberAllenabstaining. b. Presentation, discussion,andpossibleaction toapprove the decisionpackagefortheFY13-14budget on CitywideTMRSPlanDesignChanges. \[MattBenoit,CityManager\] (pagenumber6-18 behindtab6inthebudget notebook) CouncilmembersAllen andHumphreychosetofile ConflictofInterestforms anddidnotparticipateinthediscussionor voteonthisitem.) CouncilmemberJohnsonmovedtoapprovethedecisionpackagefortheFY13-14budgetonCitywide TMRSPlanDesignChangesandwassecondedbyCouncilmemberOlson.Themotionpassedunanimously, 6-0. c. Presentation, discussion,andpossibleaction toapprovethedecisionpackagefortheFY13-14budgeton ContributiontotheRetireeHealthInsurancePEBTrust. \[MattBenoit,CityManager\] (pagenumber6-19behind tab6inthebudgetnotebook) CouncilmemberAllenchosetofileaConflictofInterestformanddidnotparticipateinthediscussionor voteonthis item.) CouncilmemberOlsonmovedtoapprovethedecisionpackagefortheFY13-14budgetonContributiontothe RetireeHealthInsurancePEBTrustandwassecondedbyCouncilmemberJohnson.Themotionpassedunanimously, 7- 0. d. Presentation,discussion,andpossibleaction toadoptOrdinance2013-41,amendingtheCityofHuntsville, TexasCodeofOrdinances,specificallyChapter32 “OffensesandMiscellaneousProvisions”; Section32-23 UnreasonablyLoudNoisesProhibited”; providingforapenalty; makingotherprovisionsandfindingsthereto: anddeclaringaneffectivedate,secondreading. \[ChiefKevinLunsford,DirectorofPublicSafety\] CouncilmemberOlsonmoved toapproveOrdinance2013-41,amendingtheCityofHuntsville, TexasCodeof Ordinances,specificallyChapter32 “OffensesandMiscellaneousProvisions”; Section32-23 “UnreasonablyLoudNoises Prohibited”; providingforapenalty; makingotherprovisionsandfindingsthereto: anddeclaringaneffectivedate, andwas secondedbyCouncilmemberAllen.CouncilmemberOlsonmovedtoamendtheOrdinancebyremovingthewords amplifiedsound”. Withoutobjection, discussion ensued. CouncilmemberOlsonmovedtopostponeindefinitelyandwas secondedbyCouncilmember Montgomery. Themotionpassedunanimously. e. Presentation,discussion,andpossibleaction toapproveawardingaone-yearcontract,withanoptionforone additionalterm,forlandsurveyorsonanas-neededbasis. \[Dr.SherryMcKibben,CommunityDevelopment Specialist\] CouncilmemberEmmettmovedtoawardaone-yearcontract, withanoptionforoneadditionalterm,forlandsurveyorsto GEOSolutions, onanas-neededbasis,andwassecondedbyCouncilmembers OlsonandMontgomery. Themotion passedunanimously.  f. Presentation,discussion,andpossibleaction toawardaone-yearcontract,withanoptionforoneadditional term,forhomeinspectorsandtitlecompanies,onanas-neededbasis. \[Dr.SherryMcKibben,Community DevelopmentSpecialist\] CouncilmemberMontgomery movedtoawardaone-yearcontract, withanoptionforoneadditionalterm,forhome inspectionstoCincoQHomeInspectionsasprimaryandAPlusHomeInspectionsassecondary, andtoWalkerCounty TitleCompanyfortitleclosing, onanas-neededbasisandwassecondedbyCouncilmembers Johnson andLoll.The motionpassedunanimously. g. Presentation,discussion, andpossibleaction to authorizetheCityManagertoapproverenewalsoftheCity’s healthinsuranceprogramandauthorizepaymentforsame. \[Missy Davidson,InterimDirectorofHuman Resources\] CouncilmemberHumphreymovedtoapprovetherenewals oftheCity’shealthinsuranceprogramandauthorizepayment forsameaspresented, andwassecondedbyCouncilmember Loll.Themotionpassedunanimously. 8. MAYOR/CITYCOUNCIL/CITYMANAGERANDCITYATTORNEYREPORT a. Presentation, discussion,andpossibleaction toadoptOrdinance2013-37amendingOrdinance2011-47to redistricttheCity’swards,secondreading. \[MayorWoodward\] MayorWoodward movedtoapproveOrdinance 2013-37amending Ordinance2011-47toredistricttheCity’swardsand wassecondedbyCouncilmembersJohnson, Olson,andMontgomery. Themotionpassedunanimously. b. CityManager’sReport 1. UpdatesonCityconstruction, grants,studies,Cityprojects,Citypurchases, andeconomicdevelopment. CityManagerBenoithadnocomments. 9. PUBLICCOMMENT MajorRobMcCormickspokeinsupportoftheproposedPOW-MIAcelebrationandannouncedadditionalupcomingveterans’ events. 10. MEDIAINQUIRIESRELATEDTOMATTERSONTHEAGENDA Therewerenomediainquiries. 11. ITEMSOFCOMMUNITYINTEREST HearannouncementsconcerningitemsofcommunityinterestfromtheMayor, Councilmembers, andCitystaffforwhichno actionwillbediscussedortaken.) TheMayorannouncedCrimeStoppers wouldholdacrimepreventionworkshopattheSheriff’sDepartmentonSeptember28. TheMayorsaidthattheWalkerCountyCriminalJusticeCommunityPlanningGroupwillmeetat9:30amonOctober1statthe WalkerCountyStormSheltertofocusonfixinglocalissuesinthecriminaljusticesystem. Hesaidthoseinterestedcancall DavidAndersonat936-577-2443,formoreinformation. MayorWoodwardremindedallthatOctober1stisNationalNightOutinTexas andthatinformationwouldbeontheHuntsville PoliceDepartment’sFacebookpage. HenotedthatbecausetheCouncilwouldliketotakepartinthecommunityeventson Oct.1,theCouncilmeetingwillbeginat5pm,ratherthan6pm. TheMayorremindedallthatthenewbi-weeklydigital newsletter, “ThisWeekinHuntsville,” isavailableontheCitywebsite. MayorWoodwardsaidphotoIDwillberequiredin TexasbeginningwiththeNovember5thelectionandthat informationaboutthisisavailableontheCitywebsiteandatCity Hall,aswellasontheCountywebsite. CouncilmemberEmmettencouragedattendanceattheSHSUfootballgameandtheMayorwishedtheHornetswell,also. 12. EXECUTIVESESSION a. CityCouncilwillconveneinclosedsessionasauthorizedbyTexasGovernmentCode,551.071–toreceivelegal adviceoncondemnationproceedingsinrelationtoGardnerandCooper. \[LeonardSchneider,CityAttorney\] MayorWoodwardadjournedtheCouncilintoExecutiveSessionat7:21p.m. TheCouncilreconvenedat8:01p.m. 13. RECONVENE Takeaction,ifnecessary,onresolvingcondemnationinrelationtoGardnerandCooper. CouncilmemberOlsonmovedtoapprovethesettlementlessattorney’sfeesandwassecondedbyCouncilmemberHumphrey. Themotionpassed,5-3,MayorWoodwardandCouncilmembersEmmettandAllenvotingagainst. 14. ADJOURNMENT MayorWoodwardadjournedthemeetingat8:03pm. Respectfullysubmitted, LeeWoodward,CitySecretary