City Council

City of Hyattsville Hyattsville Municipal Building 4310 Gallatin Street, 3rd Floor Hyattsville, MD 20781 (301) 985-5000 www.hyattsville.org Agenda Regular Meeting https://us06web.zoom.us/webinar/register/WN_kY23hXlLSrSPU-b_oaj54g Monday, May 6, 2024 7:00 PM Virtual City Council Robert S. Croslin, Mayor Joseph Solomon, Council President, Ward 5 Joanne Waszczak, Council Vice President, Ward 1 Sam Denes, Ward 1 Danny Schaible, Ward 2 Emily Strab, Ward 2 Jimmy McClellan, Ward 3 Kareem Redmond, Ward 3 Edouard Haba, Ward 4 Michelle Lee, Ward 4 Rommel Sandino, Ward 5 ADMINISTRATION Tracey E. Douglas, City Administrator Laura Reams, City Clerk, 301-985-5009, cityclerk@hyattsville.org City Council Agenda Regular Meeting May 6, 2024 WELCOME TO THE CITY OF HYATTSVILLE CITY COUNCIL MEETING! Your participation at this public meeting is valued and appreciated. AGENDA/PACKET: The Agenda/Packet is available for review at the Hyattsville Municipal Building and online at www.hyattsville.org prior to the scheduled meeting (generally available no later than the Friday prior to the scheduled Monday meeting). Please note, times given for agenda items are estimates only. Matters other than those indicated on the agenda may also be considered at Council discretion. AMERICANS WITH DISABILITY ACT: In compliance with the ADA, if you need special assistance to participate in this meeting or other services in conjunction with this meeting, please contact the City Clerk’s Office at (301) 985-5009. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. AUDIBLE DEVICES: Please ensure all audible devices are turned off or otherwise not audible when the City Council is in session. Thank you. PUBLIC INPUT: If you wish to address the Council during the Public Comment period, please use the "Raise Hand" feature in the virtual meeting interface. Participants may also submit statements electronically via email to cityclerk@hyattsville.org no later than two (2) hours prior to the start of the meeting. Submitted electronic statements will be sent to Councilmembers prior to the meeting and will not be read aloud. All participants shall remain respectful in their contributions and associated functions of the virtual meeting interface are not intended for public dialogue or discussion. WAYS TO WATCH THE MEETING LIVE: City Council meetings are broadcast live on cable television channel 71 (Comcast) and channel 12 (Verizon). You may also view meetings live online at hyattsville-md.granicus.com/MediaPlayer.php?camera_id=2 REPLAY SCHEDULE: The meetings will be re-broadcast on cable television, channel 71 (Comcast) and channel 12 (Verizon) daily at 7:00 a.m., 1 p.m., and 8 p.m. Meetings are also able for replay online at www.hyattsville.org/meetings. CITY INFORMATION: Sign up to receive text and email notifications about Hyattsville events, government, police and programs at www.hyattsville.org/list.aspx INCLEMENT WEATHER: In the event of inclement weather, please call 301-985-5000 to confirm the status of the Council meeting. City of Hyattsville Page 1 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 Meeting Notice: The Hyattsville City Council will hold its meeting on Monday, May 6, 2024 remotely via video conference. The Council meeting will be conducted entirely remotely; there will be no in-person meeting attendance. The meeting will be broadcast live on cable television channel 71 (Comcast), channel 12 (Verizon), and available via live stream at www.hyattsville.org/meetings. PUBLIC PARTICIPATION: If you wish to address the Council during the Public Comment period, please use the "Raise Hand" feature in the virtual meeting interface. Participants may also submit statements electronically via email to cityclerk@hyattsville.org no later than two (2) hours prior to the start of the meeting. Submitted electronic statements will be sent to Councilmembers prior to the meeting and included in the official meeting record. Electronically submitted statements will not be read aloud. All participants shall remain respectful in their contributions and associated functions of the virtual meeting interface are not intended for public dialogue or discussion. Members of the public who wish to comment during the virtual Council meeting must register in advance using the link below. https://us06web.zoom.us/webinar/register/WN_kY23hXlLSrSPU-b_oaj54g 1. Call to Order and Council Roll Call 2. Pledge of Allegiance to the Flag 3. Approval of Agenda 4. Public Comment (7:10 p.m. – 7:20 p.m.) Complete Speaker Card, Limit 2 minutes per speaker 5. Presentations (7:20 p.m. - 7:35 p.m.) 5.a. Proclamation Recognizing Chef Tobias Dorzon as the 2024 Chef of the Year HCC-310-FY24 I move the Mayor and Council adopt the proclamation recognizing Chef Tobias Dorzon for receiving the distinction of 2024 Chef of the Year by the Restaurant Association of Maryland. Sponsors: City Administrator Department: Community & Economic Development Attachments: CM 0506 Chef Tobias Dorzon_Chef of the Year.pdf City of Hyattsville Page 2 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 5.b. MMCA 2024 Clerk of the Year HCC-300-FY24 For presentation only. Sponsors: City Administrator Department: City Clerk 6. City Administrator Update (7:35 p.m - 8:00 p.m.) 7. Open Meetings Act Compliance Statement 8. Proclamations 8.a. Proclamation of Asian American Native Hawaiian Pacific Islander Heritage HCC-291-FY24 Month I move that the Mayor and Council adopt a proclamation recognizing May 2024 as Asian American Native Hawaiian Pacific Islander Heritage Month in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Asian Pacific Native Hawaiian American Heritage Month 2024.pdf 8.b. Proclamation Recognizing Jewish American Heritage Month HCC-293-FY24 I move that Mayor and Council adopt a proclamation to declare May 2024 as Jewish American Heritage Month in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Jewish American Heritage Month 2024.pdf 8.c. Proclamation Celebrating May 2024 as Mental Health Awareness Month in HCC-294-FY24 the City of Hyattsville I move that the Mayor and Council proclaim May 2024 as Mental Health Awareness Month in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Mental Health Month 2024.pdf City of Hyattsville Page 3 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 8.d. Proclamation of Citizenship Celebration Day HCC-295-FY24 I move that the Mayor and Council proclaim May 4, 2024, as Citizenship Celebration Day in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Citizen Celebration Day 2024.pdf 8.e. Proclamation of Children’s Mental Health Matters Week HCC-296-FY24 I move that the Mayor and Council adopt a proclamation recognizing May 5-11, 2024 as Children’s Mental Health Matters week in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Childrens Mental Health Matters Week 2024.pdf 8.f. Proclamation of Municipal Clerks Week HCC-297-FY24 I move that the Mayor and Council adopt a proclamation recognizing the week of May 5 through May 11, 2024, as Municipal Clerks Week in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 Municipal Clerks Week 2024 .pdf 8.g. Proclamation Recognizing National Peace Officers Memorial Day and HCC-298-FY24 National Police Week I move that the Mayor and Council adopt a proclamation recognizing May 15 through May 21, 2024 as National Police Week and May 15, 2023 as Peace Officers Memorial Day in the City of Hyattsville. Sponsors: City Administrator Department: City Clerk Attachments: CM 0506 National Police Week and Peace Officers' Memorial Day 2024.pdf City of Hyattsville Page 4 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 8.h. Proclamation Celebrating May 2024 as Older Americans’ Month in the City of HCC-312-FY24 Hyattsville I move that the Mayor and Council proclaim May 2024 as Older Americans’ Month in the City of Hyattsville. Sponsors: City Administrator Department: Community Services Attachments: CM 0506 Older Americans Month Proclamation.pdf 9. Appointments 9.a. Appointment to the Race and Equity Task Force HCC-301-FY24 I move that the Mayor and Council approve the appointments of Rosheen Kabraji (Ward 2) to the Race and Equity Task Force for a term of two (2) years to expire on May 31, 2026. Sponsors: Haba Department: City Clerk Attachments: Rosheen Kabraji W2 Apr 14 2024 redac.pdf 9.b. Appointments to the Police and Public Safety Citizens’ Advisory Committee HCC-302-FY24 I move that the Mayor and Council approve the appointments of Mark Culberson (Ward 3) to the Police and Public Safety Citizen’s Advisory Committee for a term of two (2) years to expire on May 31, 2026. Sponsors: Strab Department: City Clerk Attachments: Mark Culberson W3 Jan 9 2024 redac.pdf 10. Consent Items (8:00 p.m. - 8:05 p.m.) Items listed on the Consent Agenda are considered routine in nature, and are approved in one motion. There will be no separate discussion of these items unless the Mayor/Council request specific items be removed from the Consent agenda for separate action. City of Hyattsville Page 5 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 10.a. Renovation of DPW Wash Bay HCC-257-FY24 I move the Mayor and Council authorize an expenditure not to exceed $225,000 to SMC for the renovation of the truck wash bay at Public Works under their existing contract with the City. Sponsors: City Administrator Department: Public Works Attachments: 2024 03 20 ES-24-058 Hyattsville SMC TO35 10.b. Hyattsville Ordinance 2024-01: Procurement & Contracting Procedures: HCC-299-FY24 Second Reading and Adoption I move the Mayor and Council adopt Hyattsville Ordinance 2024-01, an ordinance whereby the City Council amends the City Code in order to modernize and codify the City’s contracting and procurement policies (SECOND READING). Sponsors: City Administrator Department: City Clerk Attachments: Hyattsville Ordinance 2024-01_Chapter 6 Procurement_FINAL Hyattsville PPT Procurement Charter and Code April 2024 10.c. ARPA: City Building Elevator Modernization HCC-303-FY24 I move the Mayor and Council authorize the City Administrator to enter into an agreement with Kencor, LLC for the modernization of the elevator in the City Municipal Building at 4310 Gallatin Street, pending legal review. An encumbrance not to exceed $204,000 is authorized to be funded using American Rescue Plan Act (ARPA) funds. The Treasurer is authorized to make the budget amendments necessary to encumber these funds. Sponsors: City Administrator Department: Public Works Attachments: City of Hyattsville Moderinzation Proposal 2024 City of Hyattsville Page 6 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 10.d. ARPA: SMC Contract Change Order and Bioretention Maintenance HCC-304-FY24 I move the Mayor and Council authorize the City Administrator to execute a change order to the existing contract with SMC to increase the not to exceed value of the contract to $1,500,000 and extend the end date of the contract to December 31, 2025. Additionally, an expenditure not to exceed $133,000 is authorized, to be funded using American Rescue Plan Act (ARPA) funds for the maintenance of bioretention facilities, rain gardens, and other stormwater infrastructure throughout the City. The Treasurer is authorized to make the budget amendments necessary to encumber the funds authorized. Sponsors: City Administrator Department: Public Works Attachments: ES-23-650 BMP Routine Maintenance_SMC TO32 Proposal 10.e. Variance Request V-11-24, 4105 Oliver Street HCC-305-FY24 I move the City Council authorize the Mayor to provide correspondence to the Prince George’s County Board of Zoning Appeals in support of zoning variance application V-11-24, to permit a 15 feet lot width at the building line, a 2 feet lot width at front street line, and a security exemption for a wall over 4 feet in height in the required front yard for the subject property located at 4105 Oliver Street. Sponsors: City Administrator Department: Community & Economic Development Attachments: V-11-24 Application 2024-04-10_Memo-V-11-24_Final.ju 10.f. PLMS Contract Change Order and Maintenance of MD 500 and MD 410 HCC-306-FY24 I move the Mayor and Council authorize the City Administrator to execute a change order to the existing alley maintenance contract with Professional Lawn Maintenance Services (PLMS) to increase the not to exceed value of the contract to $350,000 and extend the end date of the contract to June 30, 2027. Additionally, an expenditure not to exceed $28,000 is authorized to be funded from the operating budget from the Department of Public Works for the Maintenance of MD500 and MD410 per the MOU approved by Council in April 2024. The Treasurer is authorized to make the budget amendments necessary to encumber the funds authorized. Sponsors: City Administrator Department: Public Works Attachments: Estimate_1467_from_Professional_Lawn_Maintenance_Services (1) City of Hyattsville Page 7 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 10.g. MOU: Town of Brentwood for the Police Mental Wellness Check-In Initiative HCC-309-FY24 I move that Mayor and Council authorize the City Administrator to enter into a Memorandum of Understanding with the Town of Brentwood concerning the HPD’s Mental Wellness Check-in Initiative. Sponsors: City Administrator Department: Police Department 10.h. Disbursement of Mayor Discretionary Funds HCC-311-FY24 I move that the Mayor and Council authorize the disbursement of $300 from the Mayor’s Discretionary Fund to Ashley Payne to sponsor her participation in the Miss Maryland pageant. Sponsors: Croslin Department: Legislative 10.i. ARPA: Grant Writer Contract HCC-313-FY24 I move that the Mayor and Council authorize the City Administrator to execute a contract with LA Perez Consulting for grant writing support in an amount not to exceed $60,000 of ARPA funds, pending legal review. Sponsors: City Administrator Department: Legislative 10.j. FY24 General Fund Budget Adjustments and Transfer of Appropriations HCC-317-FY24 I move that the Mayor and Council authorize the Treasurer to amend the FY24 General Fund Budget by adjusting and transferring available budget appropriations in various line-items and between departments to address year-end operational expenditures before June 30, 2024. Sponsors: City Administrator Department: Finance 11. Action Items (8:05 p.m. - 8:25 p.m.) City of Hyattsville Page 8 of 9 Monday, May 6, 2024 7:00 PM City Council Agenda Regular Meeting May 6, 2024 11.a. FY25 Council Budget Amendment: Develop a Hyattsville Climate Action Plan HCC-318-FY24 I move that the Mayor and Council include $100,000 in the FY25 budget for the procurement of a Climate Action Plan (CAP), to establish a comprehensive decarbonization strategy for the City of Hyattsville. Sponsors: Schaible Department: Legislative Attachments: Draft Climate Action Plan 01-15-2022 Maryland's Climate Pollution Reduction Plan - Final - Dec 28 2023 12. Discussion Items (8:25 p.m. - 9:00 p.m.) 12.a. FY25 Council Budget Amendment: Race & Equity Task Force Program HCC-314-FY24 Funding For discussion: I move the Mayor and Council include $3,000 in the FY25 budget for the Race & Equity Task Force to use for public engagement. Sponsors: Haba Department: Legislative 12.b. FY25 Council Budget Amendment: Program Data Analyst HCC-315-FY24 For discussion: I move the Mayor and Council include $50,000 in the FY25 budget for the City to contract the services of a program data analyst. Sponsors: Haba Department: Legislative 13. Council Dialogue (9:00 p.m. - 9:10 p.m.) 14. Motion to Adjourn City of Hyattsville Page 9 of 9 Monday, May 6, 2024 7:00 PM