City Council

MARCH 26, 2015 ______________________________________________________________________________ ____________ The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, March 26, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor ProTem Thomas Hally Councilmember Barbara Ehardt Councilmember Ed Marohn Councilmember Sharon D. Parry Absent was: Mayor Rebecca L. Noah Casper Councilmember Michael Lehto Also present: Randy Fife, City Attorney Rosemarie Anderson, City Clerk All available Division Directors Mayor ProTem Hally requested Planning and Building Director Brad Cramer to come forward to lead those present in the Pledge of Allegiance. Mayor ProTem Hally requested those to come forward who had issues for the City Council that were not otherwise listed on the Council Agenda. No one appeared. CONSENT AGENDA ITEMS Mayor ProTem Hally requested Council confirmation for the Appointment of Kari M. Campos to serve on the Idaho Falls Business Assistance Corporation (Term to Expire December 31, 2017). The City Clerk requested approval of Minutes from the March 12, 2015 Idaho Falls Power Board Meeting, and the March 12, 2015 Regular Council Meeting. The City Clerk presented several license applications, all carrying the required approvals, and requested authorization to issue those licenses. The Idaho Falls Power Division submitted the following item for Council consideration: City of Idaho Falls March 18, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Bear Prairie, Assistant Idaho Falls Power Director SUBJECT: CONSENT AGENDA – RATIFY POWER TRANSACTIONS  MARCH 26, 2015 ______________________________________________________________________________ ____________ Attached are four sales agreements and two purchase agreements for power transactions with Shell Energy. The sales agreements consist of selling surplus energy during April and May of 2015 along with a Q1 2016 off-peak sale and Q2 2016 on- and off-peak. The total value of the sales is $1,242,288.00 for 64,030 MWh of energy. The purchases are for Q1 and Q3 on-peak energy for 2016. The total value of the purchases is $591,360.00 for 18,480 MWh of energy. This bundle of forward power transactions enables the Power Division to better match expected loads with resources; therefore, Idaho Falls Power respectfully requests ratification of the attached agreements. s/ Bear Prairie It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve the Consent Agenda in accordance with the recommendations presented. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Nay: None Motion Carried. REGULAR AGENDA Idaho Falls Power Division submitted the following item for Council consideration: City of Idaho Falls March 19, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Jackie Flowers, Idaho Falls Power Director SUBJECT: APPROVE CHANGE ORDER NO. 1 FOR THE OLD LOWER PLANT GENERATOR REWIND PROJECT On October 20, 2014, City Council awarded the Old Lower Plant Generator Rewind Bid to SIMMCO in the amount of $534,752.00. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is included in the Fiscal Year 2015 Budget. Attached is proposed Change Order No. 1 to replace all exciter field poles and upgrade insulation, fabricate new slip rings, and install new exciter brushes and brush holders on each generator. This change order increases the total project cost by $130,780.00 to $665,532.00. While initial testing suggested these components would not need replaced, more detailed testing on the dissembled units has raised  MARCH 26, 2015 ______________________________________________________________________________ ____________ questions about the life expectancy of the components. Completing the project with these original components puts us at risk of being required to tear the refurbished units apart prematurely to replace the components. Idaho Falls Power respectfully requests City Council approve the Change Order for $130,780.00. s/ Jackie Flowers It was moved by Councilmember Ehardt, seconded by Councilmember Parry, to approve Change Order No. 1 with SIMMCO for the Old Lower Plant Generator Rewind Project in the amount of $130,780.00, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Marohn Councilmember Hally Councilmember Ehardt Nay: None Motion Carried. The Municipal Services Division submitted the following items for Council consideration: City of Idaho Falls March 23, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Craig Rockwood, Municipal Services Director SUBJECT: PURCHASE SERVERS, SOFTWARE, AND STORAGE TO UPGRADE CITY’S SERVER ROOM It is respectfully requested that the Mayor and Council authorize the purchase of Servers, Software, and Storage to upgrade the City’s Server Room from the following: Dell Computer Corporation - State of Idaho Bid No. SBPO1388 Software $13,154.56 Licensing Valcom – State of Idaho Bid No. PADD 1049 and WSCA Contract Data $38,294.10 #AG59ADU Storage Compunet – State of Idaho Bid No. PADD 1118 and WSCA Servers $77,144.60 Contract #AR-233/14-19 The lump sum total is $128,593.26 and will be purchased from the State Bids listed above. s/ Craig Rockwood  MARCH 26, 2015 ______________________________________________________________________________ ____________ It was moved by Councilmember Marohn, seconded by Councilmember Parry, to purchase the Servers, Software, and Storage to upgrade the City’s Server Room as presented for the lump sum total amount of $128,593.26. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Marohn Councilmember Hally Nay: None Motion Carried. City of Idaho Falls March 23, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Craig Rockwood, Municipal Services Director SUBJECT: BID IF-15-11, TRAFFIC STRIPING PAINT Attached for your consideration is the tabulation for the above subject bid. It is the recommendation of Municipal Services Division and of the Public Works Division to accept the sole low bid of Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00. s/ Craig Rockwood It was moved by Councilmember Marohn seconded by Councilmember Parry, to accept the sole low bid provided by Ennis Paint to furnish the required traffic striping paint for a lump sum total amount of $51,798.00. Roll call as follows: Aye: Councilmember Hally Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion Carried. The Public Works Division submitted the following items for Council consideration: City of Idaho Falls March 23, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Chris H Fredericksen, Public Works Director SUBJECT: BID AWARD – WATER SERVICE REPLACEMENTS – 2015  MARCH 26, 2015 ______________________________________________________________________________ ____________ On March 20, 2015, bids were received and opened for the Water Service Replacements – 2015 Project. A tabulation of the bid results is attached. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation – Northwest in an amount of $79,700.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve the plans and specifications for the Water Service Replacements – 2015 Project, to accept the lowest responsive, responsible bid provided by Knife River Corporation – Northwest in the amount of $79,700.00, and give authorization for the Mayor and City Clerk to execute the necessary contract documents. Roll call as follows: Aye: Councilmember Hally Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion Carried. City of Idaho Falls March 23, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Chris H Fredericksen, Public Works Director SUBJECT: IDAHO TRANSPORTATION DEPARTMENT STATE/LOCAL AGREEMENT FOR THE ADA SIDEWALK IMPROVEMENTS STAGE 2 PROJECT Attached is a State/Local Development Agreement with the Idaho Transportation Department and accompanying Resolution with respect to the ADA Sidewalk Improvements Stage 2 Project. This agreement requires City financial contribution towards the entire project at a match rate of 7.34% for an estimated total of $20,332.00. This agreement has been reviewed by the City Attorney. Public Works recommends adoption of the Resolution; approval of the Agreement; and, authorization for the Mayor and City Clerk to sign the necessary documents. s/ Chris H Fredericksen RESOLUTION NO. 2015-17 WHEREAS, the Idaho Transportation Department, hereafter called the STATE, has submitted an Agreement stating obligations of the STATE and the CITY OF IDAHO FALLS, hereafter called the CITY, for development of ADA Sidewalk Improvements, Stage 2; and,  MARCH 26, 2015 ______________________________________________________________________________ ____________ WHEREAS, the STATE is responsible for obtaining compliance with laws, standards, and procedural policies in the development, construction and maintenance of improvements made to the Federal-Aid Highway System when there is federal participation in the costs; and, WHEREAS, certain functions to be performed by the STATE involve the expenditure of funds as set forth in the Agreement; and, WHEREAS, the STATE can only pay for work associated with the State Highway System; and, WHEREAS, the CITY is fully responsible for its share of project costs; and, NOW, THEREFORE, BE IT RESOLVED: 1. That the Agreement for Federal Aid Highway Project A014(049) is hereby approved. 2. That the Mayor and City Clerk are hereby authorized to execute the Agreement on behalf of the CITY. 3. That duly certified copies of the Resolution shall be furnished to the Idaho Transportation Department. CERTIFICATION I hereby certify that the above is a true copy of a Resolution passed at a regular meeting of the City Council, City of Idaho Falls, held on March 26, 2015. s/ Rosemarie Anderson City Clerk (SEAL) It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to adopt the Resolution for the Idaho Transportation Department State/Local Development Agreement for the ADA Sidewalk Improvements State 2 Project, approve the Agreement, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Hally Councilmember Parry Nay: None Motion Carried. The Police Division submitted the following item for Council consideration:  MARCH 26, 2015 ______________________________________________________________________________ ____________ City of Idaho Falls March 18, 2015 MEMORANDUM TO: Rebecca Casper, Mayor FROM:Mark McBride, Chief of Police SUBJECT: COUNCIL WORK SESSION AND REGULAR AGENDA ITEM/AMENDING SECOND HAND DEALER ORDINANCE, IDAHO FALLS CITY CODE SECTION 4-13-4 AND 4-13-6 The Police Department respectfully requests that the attached Amendment to the Second Hand Dealers Ordinance be placed on the City Council Work Session Agenda for March 23, 2015; and, subsequently placed on the Agenda for the regularly scheduled Council Meeting on March 26, 2015. Second Hand Dealers 4-13-4: The recommended change to the current City Ordinance exempts books, magazines, and pamphlets from the definition of Second Hand Goods. 4-13-6: Exempts persons or businesses that do not provide compensation in exchange or receipt of second hand goods. WORK SESSION PURPOSE: To brief Councilmembers on the purpose for the recommended changes and consider other action as desired by the Council. Approximate discussion time – 10 minutes. COUNCIL AGENDA ACTION: For Council to approve the Ordinance under the suspension of rules requiring three complete readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). s/ Mark McBride The City Attorney stated that the Ordinance Amendment before City Council was not the correct version of the Ordinance. He requested that the Ordinance Amendment be considered at the next Regular Council Meeting scheduled for April 9, 2015. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to table consideration of the Ordinance Amendment for Second Hand Dealers to the April 9, 2015 Regular Council Meeting. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Nay: None Motion Carried. The Planning and Building Division submitted the following item for Council consideration:  MARCH 26, 2015 ______________________________________________________________________________ ____________ City of Idaho Falls March 23, 2015 MEMORANDUM TO: Honorable Mayor and City Council FROM:Brad Cramer, Planning and Building Director SUBJECT: STREET NAME CHANGE – RIVER BEND LANE TO MENNINGA DRIVE Attached is an Ordinance changing the name of River Bend Lane to Menninga Drive. Currently, there are two roadways named River Bend Lane. There is currently only one structure addressed on the portion of roadway proposed for the name change. Staff recommends approval of the change. This item is now being submitted to the Mayor and City Council for consideration. s/ Brad Cramer It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Parry Councilmember Marohn Councilmember Hally Councilmember Ehardt Nay: None Motion Carried. At the request of Mayor ProTem Hally, the City Clerk read the following Ordinance by title only: ORDINANCE NO. 2997 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO; CHANGING THE NAME OF A PORTION OF RIVER BEND LANE (INTERSECTED BY EAGLE WOOD DRIVE AND WEST AND PERPENDICULAR TO THE REMAINING PORTION OF RIVER BEND LANE), A STREET LOCATED WITHIN THE CITY OF IDAHO FALLS, TO MENNINGA DRIVE, AND ESTABLISHING AN EFFECTIVE DATE. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Ehardt, that the meeting adjourn at 8:05 p.m. _______________________________________ _____________________________________ CITY CLERK MAYOR *************************