City Council

APRIL 23, 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, April 23, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Ed Marohn Councilmember Michael Lehto Councilmember Barbara Ehardt Councilmember Thomas Hally Absent: Councilmember Sharon Parry Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available Division Directors Mayor Casper requested Boy Scout Kade Neff to come forward to lead those present in the Pledge of Allegiance. Mayor Casper requested the following item: MEMORANDUM To: Idaho Falls City Council From: Rebecca Casper, Mayor Re: City Council Appointment of David M. Smith I respectfully request City Council consent for the appointment of David M. Smith to the position of Idaho Falls City Council Seat No. 2. Mr. Smith will add critical expertise to our City Council. He has stellar professional credentials and financial experience. His record of community service is also exemplary. Council members may recall that he was also a member of the Citizen Review Committee for the Municipal Services Division in 2014. This means he is already familiar with internal city processes. His professional training should serve the city organization and our citizens well as we enter into the budget season-especially since this process necessarily highlights city financial processes and practices. I am confident our city will be well served with Mr. Smith in this position. I encourage you to offer both your supporting vote and the helping hand of a colleague as he joins the Council. It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to approve the Vote of Consent for David M. Smith to fill the vacancy for Council Seat No. 2. Roll call as follows: Aye: Councilmember Lehto Councilmember Marohn Councilmember Hally 1  APRIL 23, 2015 Councilmember Ehardt Nay: None Motion carried. Mayor Casper proceeded with the Swearing-In Ceremony by administering the Official Oath of Office to Councilmember David M. Smith – Council Seat No. 2 after which Councilmember Smith signed his Official Oath of Office and took his seat at the Council Table. Mayor Casper stated although Councilmember Parry was absent, she expressed her full support for Councilmember Smith joining the Council. Mayor Casper proceeded with reading a Proclamation recognizing 2015 Administrative Professionals Week: PROCLAMATION WHEREAS, administrative professionals play an essential role in coordinating office operations in all sectors of the economy worldwide; and WHEREAS, the first National Secretaries Week was organized in 1952 in conjunction with the United States Department of Commerce and various office supply and equipment manufacturers; and WHEREAS, in 2000, the International Association of Administrative Professionals (IAAP) determined that Professional Secretaries Week and Professional Secretaries Day must be changed to Administrative Professionals Week and Administrative Professionals Day to keep pace with changing job titles and vastly increased responsibilities of the modern administrative workforce; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communication, computer software, office technology, project management, social media, organization, customer service and other office management responsibilities; and WHEREAS, Administrative Professionals Week celebrates and sheds light on administrative professionals' devoted, valued work; and WHEREAS, there are more than 22 million administrative and office support professionals working in the United States; and WHEREAS, the City of Idaho Falls has outstanding administrative professionals who play an integral and central role in ensuring that our offices run effectively and that our residents, customers and visitors receive exceptional service. NOW, THEREFORE, I. REBECCA L. NOAH CASPER, MAYOR of the City of Idaho Falls, do hereby proclaim the week of April 19th, 2015 as Administrative Professionals Week and Wednesday, April 22, 2015 as Administrative Professionals Day in the City of Idaho Falls and I call this observance to the attention of our citizens. 2  APRIL 23, 2015 FURTHERMORE, I call on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world and encourage all to thank the administrative professionals who provide support, assistance and service to others and make the workplace better. s/ Rebecca L. Noah Casper Rebecca L. Noah Casper, Mayor City of Idaho Falls (SEAL) Mayor Casper invited those to come forward who had issues for the City Council that were not otherwise listed on the Council Agenda. Mr. Gary Jayne, 1568 Lola Street, appeared and stated he appreciates the Council for all their hard work. His comments regarded growth and development and the size of the Idaho Falls community. He believes the growth model is unsustainable and is not in favor of using the Magic Valley as a model due to the dairy cattle issues and the waste produced from the cattle. He made several additional comments regarding his experience with the dairy cattle industry. Mayor Casper indicated she would like to contact Mr. Jayne for future dialogue. Ms. Jennifer Rodriguez, 2211 Logan Drive, appeared before the Council stating her recent unpleasant experience with the Idaho Falls Fire Department and Idaho Falls Police Department. She stated there are multiple conflicting reports of the incident. Ms. Rodriguez believes the fire and police departments should be equipped with audio and visual equipment to ensure the safety for all involved and have an accurate reporting system. City Attorney Randy Fife stated several City staff personnel have been in contact with Ms. Rodriguez regarding this matter prior to her appearance before the Council. CONSENT AGENDA ITEMS: Mayor Casper requested Council confirmation for Hal Peterson to serve on the Library Board of Trustees, term to expire December 31, 2019 The City Clerk requested approval of Minutes from the April 6, 2015 Council Work Session and the April 9, 2015 Idaho Falls Power Board Meeting; and, authorization to issue licenses, all carrying the required approvals. Idaho Falls Power submitted the following item for Council consideration: To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Re: REQUEST AUTHORIZATION TO ADVERTISE FOR BIDS FOR ROOF REPLACEMENT AT IFP ADMINISTRATIVE BUILDING Idaho Falls Power respectfully requests authorization to advertise and receive bids for work necessary to replace the roof on the administrative building. The project was slated for next budget year in the Capital Improvement Plan. However, due to recent failures of the aged membrane, staff is requesting this item be advanced for completion this summer. While the item was not included in this year's budget, the anticipated expenditure schedule for two large capital improvement projects will lead to those expenditures rolling to next fiscal year budget leaving money available in this year's authorized expenditure level. The expenditure would qualify for funding from our Rate Stabilization Fund as it is a Capital Improvement. 3  APRIL 23, 2015 It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to remove Item 6.a.1., the appointment of Hal Peterson, from the Consent Agenda, as the term expiration was incorrect. Roll call as follows: Aye: Councilmember Hally Councilmember Marohn Councilmember Lehto Councilmember Smith Councilmember Ehardt Nay: None Motion carried. It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to approve all items on the Consent Agenda in accordance with the recommendations presented. Roll call as follows: Aye: Councilmember Ehardt Councilmember Hally Councilmember Marohn Councilmember Lehto Abstain: Councilmember Smith Nay: None Motion carried. It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to approve the appointment of Hal Peterson to serve on the Library Board of Trustees with the term to expire April 30, 2019. Roll call as follows: Aye: Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. REGULAR AGENDA ITEMS: The Municipal Services Division submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-13 NEW 95-GALLON REFUSE CONTAINERS Attached for your consideration is the tabulation for the above subject bid. 4  APRIL 23, 2015 BID TABULATION BID IF-15-13, New 95-Gallon Refuse Containers BIDDER 1) Otto Environmental 2) Rehrig Pacific 3) Cascade Engineering 4) Toter Systems Company Inc. Charlotte, NC Los Angeles, CA Grand Rapids, MI Statesville, NC Manufacturer Otto Environmental Rehrig Pacific Cascade Engineering Inc. NO BID Systems Company Price per Each- Quantity 4,500 $46.36 $55.08 $46.44 Lump Sum Total Price $208,620.00 $247,860.00 $208,980.00 Delivery Time 45 Days ARO 4 Weeks ARO 30-45 Days ARO It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to accept the lowest responsive responsible bid of Otto Environmental Systems to furnish 4,500 95-Gallon Refuse Containers in the lump sum of $208,620.00. Roll call as follows: Aye: Councilmember Lehto Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-15 ONE (1) NEW 2015 OR NEWER SIDE LOAD REFUSE CONTAINER BODY - MINIMUM 29 CUBIC YARD MOUNTED ON ONE (1) NEW 2015 OR NEWER CONVENTIONAL CAB AND CHASSIS Attached for your consideration is the tabulation for the above subject bid. BIDDER 1) Western Systems Idaho Falls Peterbilt Rush Truck Centers Freightliner of Idaho Spokane Valley, WA Idaho Falls, ID Boise, ID Jerome, ID 5  APRIL 23, 2015 REFUSE CONTAINER BODY Southwestern Southwestern Southwestern Manufacturer NO BID Equipment Equipment Equipment Model 30 yard Challenger 30 yard Challenger 30 yard Challenger Year 2015 2015 2015 CAB AND CHASSIS Manufacturer Peterbilt International Freightliner Model 348 7400 SBA 6x4 M2106 Year 2016 2016 2016 Delivery Time of Complete Unit 150-180 days 150-180 days 140-170 days Price Without Trade-In $173,939.00 $163,200.00 $160,514.00 Trade-in Allowance #7017 $22,000.00 $22,000.00 $22,000.00 PRICE WITH TRADE-IN Sub-Bidder Container $151,939.00 $141,200.00 $138,514.00 Refuse Body Southwestern Southwestern Southwestern Equipment Equipment Equipment It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish One (1) 2015 30-yard Challenger Side Load Refuse Container Body mounted on a New 2016 Freightliner Cab and Chassis for the lump sum total amount of $138,514.00 with the trade-in of Unit #7017. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-11 NEW 2015 OR NEWER CAB AND CHASSIS (ONLY) FOR USE AS A SEWER SLUDGE TRUCK 6  APRIL 23, 2015 Attached for your consideration is the tabulation for the above subject bid. BIDDER 1) Rush Truck Centers 2) Freightliner of Idaho 3) Schow's Truck Center 4) Idaho Falls Peterbilt Boise, ID Jerome, ID Idaho Falls, ID Idaho Falls, ID Manufacturer International Freightliner Western Star Peterbilt Year 2016 2016 2016 2016 Model 7400 SBA 6x4 SD114 4700 SB 348 Delivery Time 60 - 90 Days Approx. 150 Days 150 Days 90 Days ARO ARO Price Without Trade-In $92,600.00 $95,806.00 $95,533.00 $101,399.00 Trade-In Allowance of Unit #1152 (Cab and Chassis Only) $41,000.00 $44,000.00 $40,000.00 $48,000.00 Price With Trade-In $51,600.00 $51,806.00 $55,533.00 $53,399.00 It is the recommendation of Municipal Services and of the Public Works Division to accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6x4 Cab and Chassis (only) for a total amount of $51,600.00 with trade-in of Unit #1152. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to accept the lowest responsive responsible bid of Rush Truck Center to furnish a New 2015 International Model #7400 SBA 6x4 Cab and Chassis (only) for use as a sewer sludge truck in the total amount of $51,600.00 with trade-in of Unit #1152. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-16 WATER LINE MATERIALS Attached for your consideration is the tabulation for the above subject bid. DESCRIPTION BIDDER AMOUNT SECTION I: Ductile Iron Pipe HD Supply Waterworks $83,483.38 7  APRIL 23, 2015 SECTION II: Main Line Pipe Fittings Ferguson Enterprises, Inc. $43,640.50 SECTION III: Main Line Valves HD Supply Waterworks $41,592.66 SECTION IV: Bolt Pack/Joint Restrainers HD Supply Waterworks $8,016.35 SECTION V: Valve Boxes Ferguson Enterprises, Inc. $15,775.00 SECTION VI: Fire Hydrants HD Supply Waterworks $53,390.38 SECTION VII: Service Line Materials Ferguson Enterprises, Inc. $66,216.25 SECTION VIII: Copper and Poly Tubing Ferguson Enterprises, Inc. $50,004.00 SECTION IX: Galvanized Fittings HD Supply Waterworks $11,861.91 SECTION X: Meters HD Supply Waterworks $235,659.11 TOTAL PURCHASE AMOUNT $609,639.54 It is the recommendation of Municipal Services and the Public Works Division to award the low bid meeting specifications. Total purchase amount for all items will be $609,639.54. As per the bid specifications, the bids were evaluated according to lump sum amounts in each section. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to award the low bid meeting specifications for Water Line Materials in the total purchase amount for all items of $609,639.54. Roll call as follows: Aye: Councilmember Hally Councilmember Marohn Councilmember Lehto Councilmember Smith Councilmember Ehardt Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: HYDROELECTRIC PROPERTY INSURANCE PLACEMENT It is respectfully requested that the Mayor and Council authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company. The City is purchasing $100 million of property insurance with $100 million of layered flood and earthquake coverage. The total insurance package will cost $331,900.00. The deductible will be $250,000.00 for property loss and 45 days of business interruption. The coverage will be from April 29, 2015 to April 29, 2016. s/ Craig Rockwood 8  APRIL 23, 2015 It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to authorize the placement for Hydroelectric generation property with Starr Technical Risks Agency, Aspen Specialty Insurance Company, Essex Insurance Company, Lloyds of London, Insurance Company of the West, and Landmark American Insurance Company with a total insurance package at a cost of $331,900.00. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: CHARGE OFF - UNPAID CONSERVATION LOAN ACCOUNTS, UTILITY ACCOUNTS AND AMBULANCE ACCOUNTS AS OF SEPTEMBER 30, 2014 Municipal Services respectfully requests authorization to charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010. These accounts total $87,905.76 which is 14.7% of the total conservation loans outstanding as of September 30, 2014. The conservation loan charge off has not been done in previous years. Additionally, it is requested to authorize charge off of uncollectable Utility and Ambulance Accounts that have not had a transaction since 2010. These charge offs include but are not limited to; bankruptcies, skips, deceased persons, and those with no assets. The Utility accounts total $340,586.74 which is .54% of sales for the year, and the Ambulance accounts total $658,889.89. HISTORY OF UTILITY ACCOUNT AMBULANCE CHARGE OFFS CHARGE OFFS UNCOLLECTABLE 2004 $273,811.19 0.47% 2004 $647.03 2005 $315,043.64 0.55% 2005 $21,853.31 2006 $290,936.70 0.49% 2006 $181,617.36 2007 $278,657.49 0.47% 2007 $176,461.09 2008 $316,047.90 0.53% 2008 $278,311.10 2009 $430,264.54 0.70% 2010 $340,586.74 0.54% s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Lehto, to charge off as uncollectable all conservation loan accounts that have not had a transaction since 2010, for a total amount of $87,905.76, as well as charge off of uncollectable Utility and Ambulance Accounts that 9  APRIL 23, 2015 have not had a transaction since 2010. The Utility accounts total $340,586.74 and the Ambulance accounts total $658,889.89. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Lehto Councilmember Hally Abstain: Councilmember Smith Nay: None Motion carried. The Legal Division submitted the following items for Council consideration: MEMORANDUM To: Mayor Casper From: Randy Fife, City Attorney Re: PROPOSED CHANGE OF DESIGNATIONS IN IDAHO FALLS CITY CODE (IFCC) As part of the continuing effort by the City Attorney’s office to make the IFCC more usable and clear, attached please find an ordinance which proposes various changes to the IFCC. Because it is common practice to refer to the main unit that an appointed officer is in charge of as a “department” (and not a “division” as is Idaho Falls’ practice), the ordinance proposes changing the word “division” to “department” throughout. Consistent with that change is the change from “department” to “division”. Additional name changes, as requested by respective Division Directors, are as follows: “Planning and Building Division” to “Community Development Services Department”; “Fire and Public Safety Division” to “Fire Department”; and “Electric Light Division” to “Idaho Falls Power.” The Airport has had various names such as “Airport Division, Fanning Field, and Idaho Falls Municipal Airport.” The proposal is to refer to the Airport as “the Airport, Airport Department, Idaho Falls Regional Airport, or IFRA.” The change from “Planning Commission” to the “Planning and Zoning Commission” is meant to better inform the public about the varied functions of the Commission. There are other minor changes in grammar and punctuation. Change is proposed to allow some Directors to make internal assignments as necessary and without needing to seek an ordinance to do so. The following is a short summary of major changes: Current Proposed Change “Division” “Department” “Department” “Division” Planning and Building Division Community Development Services Department Fire and Public Safety Division Fire Department Electric Light Division Idaho Falls Power Airport Division/Fanning Field/Idaho Falls The Airport/Airport Department/Idaho Falls Municipal Airport Regional Airport/IFRA Planning Commission Planning and Zoning Commission It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve the Ordinance under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: 10  APRIL 23, 2015 Aye: Councilmember Ehardt Councilmember Hally Councilmember Smith Councilmember Marohn Councilmember Lehto Nay: None Motion Carried. At the request of Mayor Casper, the City Clerk read the following Ordinance by title only: ORDINANCE NO. 3003 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, AMENDING THE IDAHO FALLS CITY CODE, TO RENAME “DIVISIONS” TO “DEPARTMENTS” AND “DEPARTMENTS” TO “DIVISIONS”; RENAMING SOME DIVISIONS; AND PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. MEMORANDUM To: Mayor Casper From: Randy Fife, City Attorney Re: EMS DIVISION RELOCATION IN THE IDAHO FALLS CITY CODE During work on a recent ordinance that proposes changing various designations of departments, divisions, and some division titles within the City Code, the Fire Chief requested that the EMS Division regulations be relocated to the part of the IFCC that contains other fire-related regulations. As a result, the proposed ordinance removes the EMS Division regulations from Title 4, Chapter 10 of the City Code and relocates them to Title 3, Chapter 2. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to accept the proposed ordinance to remove the EMS Division regulations from Title 4, Chapter 10 of the City Code and relocate them to Title 3, Chapter 2 under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Smith Nay: None Motion Carried. At the request of Mayor Casper, the City Clerk read the following Ordinance by title only: ORDINANCE NO. 3004 11  APRIL 23, 2015 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, REPEALING TITLE 4, CHAPTER 10 OF THE IDAHO FALLS CITY CODE AND MOVING THE TEXT (WITH MINOR CHANGES) TO BECOME TITLE 3, CHAPTER 2; PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. The Planning and Building Division submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Planning and Building Director Subject: FINAL PLAT AND REASONED STATEMENT OF RELEVANT CRITERIA AND STANDARDS, DORA ERICKSON ELEMENTARY, DIVISION NO. 1, 1st AMENDED Attached is the application and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended. The Planning Commission considered the plat at its April 7, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. s/ Brad Cramer The Assistant Planning and Building Director, Kerry Beutler, appeared to locate the subject area on a map and further explained the request. Councilmember Lehto requested the slides be entered into the record, Mayor Casper so ordered. Following is a list of exhibits used in connection with this request: Slide 1: Vicinity Map showing surrounding zone Slide 2: Aerial Photo Slide 3: Additional Aerial Photo Slide 4: Subdivision Final Plat Slide 5: Site Photo looking east along Garfield toward Dora Erickson Slide 6: Site Photo showing cul-de-sac at end of Cleveland It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to accept the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Dora Erickson Elementary Division No. 1, 1st Amended and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt 12  APRIL 23, 2015 Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Planning and Building Director Subject: FINAL PLAT, DEVELOPMENT AGREEMENT, AND REASONED STATEMENT OF RELEVANT CRITERIA AND STANDARDS, EAGLE RIDGE DIVISION NO. 3 Attached is the application, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3. The Planning Commission considered the plat at its February 3, 2015 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. Kerry Beutler appeared to locate the subject area on a map and further explained the request. He requested the slides be submitted into the record. Mayor Casper so ordered. Mr. Beutler stated a plat for this area was submitted in May of 2014 but since the plat had not been recorded at that time, some slight adjustments have been made regarding the plat. The following is a list of exhibits used in connection with this request: Slide 1: Vicinity Map showing surrounding zone Slide 2: Aerial Photo showing preliminary plat Slide 3: Additional Aerial Photo showing modification from previous plat Slide 4: Additional Aerial Photo showing proposed plats Slide 5: Final Plat with slight changes to lots Slide 6: Final Plat approved in May 2014 Slide 7: Site Photo looking west along Utah Avenue Slide 8: Site Photo looking southeast across the site It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to approve the Development Agreement for Eagle Ridge Division No. 3 and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Smith Councilmember Lehto Nay: None Motion carried. 13  APRIL 23, 2015 It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to accept the Final Plat for Eagle Ridge Division No. 3, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Lehto Councilmember Marohn Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: None Motion carried. It was moved by Councilmember Lehto, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Eagle Ridge Division No. 3 and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. The Public Works Division submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Chris Fredericksen, Public Works Director Subject: BID AWARD - MINOR STREET OVERLAYS - 2015 On April 7, 2015, bids were received and opened for the Minor Street Overlays - 2015 project. A tabulation of bid results is attached. Item Description Estimated Engineer’s Estimate HK Contractors, Inc. TMC Contractors, Inc. Depatco, Inc. Number Quantity/Unit Unit Total Unit Total Amount Unit Total Amount Unit Total Amount Price Amount Price Price Price SURFACE COURSES AND PAVEMENT 309.05.4 1.5” Asphalt 7820 Ton $85.00 $664,700.00 $68.55 $536,061.00 $71.75 $561,085.00 $79.00 $617,780.00 Plantmix Pavement for Overlay INCIDENTAL CONSTRUCTION 409.01.2 Adjust 117 Each $450.00 $52,650.00 $450.00 $52,650.00 $420.00 $49,140.00 $750.00 $87,750.00 Manhole Ring 409.02.2 Adjust Water 83 Each $350.00 $29,050.00 $400.00 $33,200.00 $275.00 $22,825.00 $650.00 $53,950.00 Valve Box TOTAL $746,400.00 $621,911.00 $633,050.00 $759,480.00 14  APRIL 23, 2015 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve the plans and specifications for Minor Street Overlays – 2015 and to accept the lowest responsive, responsible bidder, HK Contractors in an amount of $621,911.00 and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Chris Fredericksen, Public Works Director Subject: BID AWARD - WATER LINE REPLACEMENTS – 2015 On April 14, 2015, bids were received and opened for the Water Line Replacements - 2015 project. Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve the plans and specifications for Water Line Replacement - 2015, to accept the lowest responsive, responsible bidder, 3H Construction in an amount of $1,026,128.40 and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Chris Fredericksen, Public Works Director 15  APRIL 23, 2015 Subject: PROFESSIONAL SERVICES AGREEMENT - MATERIALS TESTING FOR PANCHERI DRIVE; BELLIN ROAD TO SKYLINE DRIVE: Attached is a Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project. Under the agreement, MTI will provide construction sampling and testing services as necessary for a not-to-exceed amount of $72,500.00. The City will be responsible for 7.34% of this amount. This agreement has been reviewed by the City Attorney. Public Works recommends approval of this professional services agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve the Professional Services Agreement with Materials Testing & Inspection (MTI), with respect to the Pancheri Drive; Bellin Road to Skyline Drive project for a not-to-exceed amount of $72,500.00, and give authorization for Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Chris Fredericksen, Public Works Director Subject: EASEMENT VACATION REQUEST - BLOCK 2, LOT 1, EVANS ADDITION The owners of the subject lot are asking that approximately 184 feet of the 8­foot­wide utility easement along the northwest side of the lot be vacated. The property owner intends to construct an addition to the existing garage. All utilities have agreed to the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to request authorization for the City Attorney to prepare documents needed to accomplish the Easement Vacation Request - Block 2, Lot 1, Evans Addition. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Smith Nay: None Motion carried. 16  APRIL 23, 2015 There being no further business, it was moved by Councilmember Smith, seconded by Councilmember Marohn, that the meeting adjourn at 8:43 p.m. _______________________________________ _____________________________________ CITY CLERK MAYOR 17