City Council

JUNE 22, 2015 The City Council of the City of Idaho Falls met in Special Council Meeting (Council Work Session), Monday, June 22, 2015, at the City Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 3:00 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Michael Lehto (arrived at 4:25) Councilmember Thomas Hally Councilmember Sharon Parry Councilmember Barbara Ehardt Councilmember Ed Marohn Councilmember David Smith Also present: Randy Fife, City Attorney Kerry McCullough, Public Information Officer Kami Morrison, Mayor’s Executive Assistant Mark McBride, Police Chief Melanie Marsh, Human Resources Director Chris Fredericksen, Public Works Director Craig Rockwood, Municipal Services Director Greg Weitzel, Parks and Recreation Director Jackie Flowers, Idaho Falls Power Director Dave Hanneman, Fire Chief Brad Cramer, Community Development Services Director Wayne Hunt, Principal, Hunt Design David Pennock, Executive Director, Museum of Idaho Bryan Clark, The Post Register Krisi Staten, Executive Director, Idaho Falls Downtown Development Corporation Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 3:05 p.m. and invited Greg Weitzel and Wayne Hunt to appear regarding a presentation by Hunt Design. Director Weitzel indicated this is a city-wide identity/branding project outside of the Signage and Wayfinding project and the Zoo project. Director Weitzel indicated although this contract falls below the amount requiring Council approval per Resolution 2015-11, he preferred to include Council involvement. Mr. Hunt indicated logos are not always easy to change, are very personal to organizations and/or cities, and should not be complex. He proceeded with the presentation with the following information: Why a New Identity for Idaho Falls? -so the City can speak with a single ‘voice’ -to unify the many City media -to signal a modern, well-managed City -to reflect the City’s unique personality -to build ‘price of place’ -to stand out in the Eastern Idaho region Samples of the logo presented by Mr. Hunt included a water flow theme with a block style and without the block style, with and without ‘waves’. He indicated the color scheme could be changed for some departments and the logo could be included on many items such as city vehicles, uniforms, and office 1  JUNE 22, 2015 stationery, as well as incorporated onto the City website. Mayor Casper felt the logo could be incorporated with the City seal. Mr. Hunt stated although there could be some immediate change with the logo, considering the economic effect, it would not be uncommon for the complete logo transformation to take up to a year. Mayor Casper indicated there will be another presentation by Mr. Hunt in the near future, including guidance for the appropriate use of the logo. Item from the Parks and Recreation Department–Zoo Professional Services Agreement: Director Weitzel indicated the Idaho Falls Zoo at Tautphaus Park has been accredited with the Association of Zoos and Aquariums (AZA) for the past 5 years. He stated the top priority for continued accreditation with the AZA is to have a 5-year Strategic Plan. Director Weitzel then introduced David Pennock as the Contractor for this Agreement. Mr. Pennock stated he is privileged to work on this strategic plan. He shared his affection of working with animals and also praised the zoo staff for their professionalism and their compassion for the animals in their care. His discussion included the following tasks: Task 1-Initial analysis of existing information important to strategic plan development by reviewing zoo vision, mission, values, accreditation review, master plan, economic impact study, signage, way- finding plan, strategic plans from other zoos, and publications and information from AZA. Task 2-Obtain general understanding of zoo administration, programs, operations, stakeholders, public support, and public interaction with the zoo by informal introductory meetings with zoo staff, zoological society, and other important stakeholders, and by reviewing financial statements. Task 3-Identify "Areas of Priority" that become the strategic drivers for the next five years by meetings with staff and stakeholders, and receiving patron and public input by developing a data gathering plan, implementing the plan, and analyzing the data. Task 4-Identify "Strategic Objectives" within each area of priority and "Initiatives" that will lead to the fulfillment of each objective by holding meetings with zoo staff. Task 5-Preparation of the first draft of the strategic plan. Task 6-Limited distribution of draft plan and editing as appropriate by holding validation workshops/meetings with zoological society and other stakeholders. Task 7-Final publication of the five-year plan and oral presentation of that plan to parties that are deemed appropriate by the Director of Parks and Recreation and Contractor. The plan will include all major findings and conclusions from the above tasks. After a brief discussion, Mr. Pennock indicated he would like to meet individually with the Councilmembers. Director Weitzel indicated this strategic plan will give guidance on the best way to proceed with the zoo operations. He stated the Tautphaus Park Master Plan and the Zoo Strategic Plan will complement each other. Item from the Parks and Recreation Department – Naming or Renaming of City Facilities Resolution: MEMORANDUM To: Honorable Mayor and City Council From: Greg A. Weitzel Subject: Naming or Renaming of City Facilities Resolution 2  JUNE 22, 2015 Director Weitzel briefly discussed a Resolution defining all aspects to name or rename City facilities. Due to the fact the Council did not receive any documentation regarding the Resolution prior to this discussion, it was decided by Mayor Casper and Director Weitzel to postpone this item for a future work session. Item from the Police Department – Body-Worn Camera Program: Mayor Casper stated the purpose of the presentation is for educational purposes prior to approving items during the budget process. She then invited Chief McBride for further explanation. He indicated the current use of the 30 body cameras by department officers is volunteer-based only. The existing cameras are of low quality, in need of regular repair, and not compatible with the current department software. New camera implementation would cost approximately $52,000 with additional storage cost of $70,000 for a 3-5 year time frame of storage. The cost of personnel to review camera data is not included in this amount. A brief discussion was held regarding the retention period of camera data. Chief McBride stated the department has applied for a Justice Assistance Grant (JAG) with the recommendation of purchasing ten (10) body cameras. Full implementation of cameras for all officers through this grant would take approximately five (5) years. The use of these cameras would be phased in according to locations, time of day of crimes, and types of crimes. A handout was provided including Implementation Cost, Evidence Collection, Freedom of Information Act (FOIA), Retention and Purge, Benefits of Body-Worn Cameras, Privacy, Malfunctions, and Cautions. Item from Community Development Services Department – Business Improvement District (BID) Management Agreement Report with Idaho Falls Downtown Development Corporation (IFDDC): Director Cramer appeared and gave a brief history of the BID and the subsequent actions of the IFDDC. The BID agreement is a yearly item that is included in Community Development Services budget. The process for approval of the agreement includes a presentation from IFDDC followed by a memorandum at a regular council meeting in September to approve the management agreement. Director Cramer introduced Krisi Staten for further presentation. Ms. Staten indicated the current agreement has been in effect since 1997. However, this year the IFDDC is asking for an increase of $6,200.00 from the City payable to the Corporation for collection of revenues. Ms. Staten stated the expenses for the IFDDC are overall consistent with the income. Director Cramer stated any excess income from revenues is located in a separate account so the increase request would be added to this account. Ms. Staten is also requesting a change in the goals within the agreement. The current goals follows a Main Street Approach. IFDDC has not been a member of the Main Street for several years and therefore does not follow their approach but has edited the goals to follow the IFDDC objectives. She stated the Ordinance outlining the assessments will expire at the end of Fiscal Year 2017. The current assessments for property owners are being determined at the 1995 property value rate with a cap of $1700.00. There are several elements that will need to be updated once this Ordinance expires. Item from Community Development Services Department – Area of Impact (AOI): Director Cramer stated this presentation of AOI considers the ability of the City to serve utilities in the growth area. Director Cramer would like to have discussion with Bonneville County after the Council’s input. Councilmember Parry expressed her concern for the infrastructure impact and believes there are areas of the City which may be considered substandard. Director Cramer indicated city services including sewer, water, and power would require updates but could be completed. If other current services, such as Rocky Mountain Power, would need to be purchased that could be a considerable cost to the City. He stated an AOI agreement with Bonneville County would be for a 20-year timeframe. Director Cramer has drafted a timeline to be completed by September 2015: Phase I: 3  JUNE 22, 2015  City Council: Preparation by City Council. Council meets to become familiar with AOI process and law. Reviews existing agreement. Identifies objectives and potential issues. Discusses relevant policies.  City Council and County Commission: (67-6526(e)) Governing bodies meet jointly to develop scope of work, work plan, and determine each jurisdiction’s responsibilities. Scope should include at least: o Identification of issues to be addressed o Identify data needed for analysis o Establish a timeline and schedule, process o Define the process, timeframe for public involvement  Staff: Staff begins background work. Studies issues, reviews other agreements across state, compares City and County plans and ordinances and development standards, gathers data on growth patterns, utility service area, etc. Provides reports as requested by governing body. Phase II:  Planning Commissions: (67-6526(e)) Joint Planning Commission meetings to develop recommendations for: o Area of Impact map o Area of Impact land use plan o Codes to be used in Area of Impact  Public involvement period  Staff and Planning Commissions: Work with service providers to review plans and capacities for future service areas  Planning Commission: Planning Commissions make recommendations to respective governing bodies  City Council and County Commission: Governing bodies meeting jointly periodically (or regularly) during Phase II to discuss issues and keep informed about progress of Planning Commissions Phase III:  City Council, County Commission, and Staff: (67-6526) Prepare separate ordinances for Area of Impact Map and which codes and plans will apply within the area  Planning Commissions: (67-6509) Public hearing with each jurisdiction’s Planning Commission to make final recommendation to Council  City Council, County Commission, and Staff: Prepare agreement for implementation and enforcement of Are of Impact ordinances  City Council and County Commission: (67-6509) Public hearing by the governing body of each jurisdiction to approve and adopt the ordinances and agreement  Planning Commissions: Planning Commissions continue to meet jointly every quarter to stay informed of planning and land use issues in each jurisdiction. Item from Public Works Department – Hitt Road and 25th Street Intersection Signal-Update and Request for Approval to Proceed: Director Fredericksen believes there is consensus between the City of Idaho Falls and Ammon to proceed forward with the redesign of the traffic signal. Mayor Casper confirmed this statement by sharing 4  JUNE 22, 2015 recent approval from the City of Ammon Councilmembers allocating money for this project. Director Fredericksen stated the traffic engineering cost would be $17,340.00 and total cost of the complete project would be equally shared with a Joint Powers Agreement. After a brief discussion it was moved by Councilmember Ehardt, seconded by Councilmember Parry, to proceed with the traffic signal design at 25th Street and Hitt Road. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. Mayor and Council Reports as follows: Mayor Casper reported that over 150 volunteers participated in Clean & Green Day held on June 13, 2015, at various locations throughout the City. She stated Idaho Central Credit Union was a corporate sponsor for this event and provided tee-shirts to all volunteers. The July 4th parade will begin at 9:00 a.m. The Tautphaus Park Zoological Society is sponsoring the City float this year for zoo promotion and to celebrate the zoo’s 80th year in operation. The float will also incorporate the parade theme of IF150. Mayor Casper distributed FAQ’s, compiled by the City’s Public Information Officers, regarding the July 4th events. Sandy Downs will be holding two (2) new events this year on July 4th - Running With the Bulls followed by a tomato fight. Mayor Casper stated all Councilmembers are invited to participate. A brief discussion followed including event approval and public safety concerns. Randy Fife confirmed there is adequate insurance for this event. Mayor Casper stated the War Bonnet Rodeo will be held July 30 through August 1, 2015, at Sandy Downs. The Idaho Falls Power Board Meeting will be July 9, 2015, and will now be held monthly. Council budget meetings will be held July 13 and July 15, 2015. The Police Citizens Review Committee (CRC) is in support of the proposed budget for the Police Department. Mayor Casper distributed a handout regarding the DOE and proposed shipments of commercial nuclear fuel to the INL. She also stated the Naval Reactors Facility (NRF) will be holding public hearings regarding these shipments. She requested the Council review the handout for future discussion. Councilmember Lehto requested the Council review the Water Facility Plan from Director Fredericksen and provide any questions and comments at the July 6, 2015 Work Session. A public meeting will be held in the July/August time frame to resolve any Department of Environmental Quality (DEQ) comments, public comments and any possible rate increases. Councilmember Lehto gave a brief update on the importance of the Idaho Falls Power Board Meetings. Councilmember Parry stated the Animal Ordinance discussion is continuing. Councilmember Ehardt proposed the continuation of Christmas lights along Memorial Drive. Mayor Casper stated the proposal was a budgetary item and should not be included in Council reports. Councilmember Ehardt had no items to report. Councilmember Smith stated the FAA has approved a public comment study to evaluate the issues with Runway 17-35. The Airport will be responsible for the cost of the study but will receive payment credit in the 2019 Master Plan Study. 5  JUNE 22, 2015 Councilmember Marohn stated a budget primer will be ready for a future work session and encouraged each Councilmember to be involved as a liaison with their departments. There has been discussion with the County Commissioners regarding a State Veterans Cemetery in the Idaho Falls community, Councilmember Marohn will keep the Council informed as this discussion progresses. Councilmember Hally reported on a ribbon-cutting ceremony for the Rock Gardens with Rotary and the Redevelopment Agency contributing sizeable donations for this project. He stated the War Bonnet Rodeo is an important event for the City and indicated Director Weitzel will be traveling to Arizona for potential future rodeo discussion. Item from Human Resources and Legal Departments – Discussion of a Draft Ordinance Regarding Personnel Administration (Title 1, Chapters 7 & 8): City Attorney Fife explained he has made draft changes to City Code Title 1, Chapters 7 & 8, defining duties of the Mayor, Staff and Council. The changes would allow the Mayor and staff to make salary adjustments within the budget. He believes the current code is unclear for expectation of the Council regarding change in salaries and benefits and would like to clarify the decision-making process. Councilmember Parry stated she would like the terms/wording regarding compensation and benefits changed and the ambiguity clarified. Councilmembers Lehto, Marohn and Hally would prefer the Council liaison be involved with the department director, Human Resources and the Mayor. Mayor Casper believes the current elements of checks and balances for any salary increases are sufficient. Councilmember Lehto believes the duties of the Council are to set policy and approve the budget and should not be included in the day-to-day operations. After further discussion, it was decided at the present time there would be no change to the Ordinance but a policy-based language would be written clarifying salary and compensation increases within the approved budget. Item from Fire Department – Fire Department Reorganization: MEMORANDUM To: Mayor and City Council From: Dave Hanneman Re: Fire Logistics Officer (New Position) As the next stop to our Department’s re-organization that began in January we are requesting to add a new position titled Fire Logistics Officer. This position will have no fiscal impact or increase to our budget. This position is crucial to the success of the administration of the department. This position handles all of our logistical needs including organizing the fire maintenance, hydrants, and facility management. This position also administers our internal programs for training, supplies, and equipment, in addition to facilitating our EMS billing collections. Working with the HR Director, we have added a new Job Specification. With the reorganization, this position will not incur additional budget costs and is completely funded through our current salary budget. This request is coming now because we have a person in this position on a temporary assignment and we are losing the budget savings from the reorganization until it is filled. After a brief discussion, it was decided this item would require approval at the June 25, 2015 Regular Council Meeting. It was moved by Councilmember Marohn, seconded by Councilmember Ehardt to move into Executive Session at 6:25 p.m., pursuant to the provisions of Idaho Code Section 67-2345(1)(c) to conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency, and not return to Regular Session. 6  JUNE 22, 2015 Aye: Councilmember Smith Councilmember Hally Councilmember Lehto Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. The City Council of the City of Idaho Falls met in Special Council Meeting, Monday, June 22, 2015, in the Annex Conference Room, located in the City Annex Building at 380 Constitution Way in Idaho Falls, Idaho at 6:30 p.m. There were present: Mayor Rebecca Casper Councilmember David M. Smith Councilmember Tom Hally Councilmember Michael Lehto Councilmember Sharon D. Parry Councilmember Barbara Ehardt Councilmember Ed Marohn Also present: Randy Fife, City Attorney Craig Rockwood, Municipal Services Director Dave Hanneman, Fire Chief Melanie Marsh, Human Resources Director Kathy Hampton, City Clerk There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Hally, that the Mayor and City Council retire out of Executive Session and the meeting adjourn at 7:06 p.m., which motion passed following a roll call vote as follows: Aye: Councilmember Hally Councilmember Marohn Councilmember Parry Councilmember Lehto Councilmember Smith Councilmember Ehardt Nay: None Motion Carried. _______________________________________ _____________________________________ CITY CLERK MAYOR 7