City Council

JUNE 8, 2015 The City Council of the City of Idaho Falls met in Special Council Meeting (Council Work Session), Monday, June 8, 2015, at the City Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 3:00 p.m. There were present: Councilmember Thomas Hally (conducting the meeting) Councilmember Ed Marohn ` Councilmember Barbara Ehardt Councilmember Sharon Parry Councilmember David Smith Present by speaker phone: Mayor Rebecca L. Noah Casper Councilmember Michael Lehto Also present: Randy Fife, City Attorney Kent Fugal, City Engineer Brad Christensen, City of Ammon Councilmember Kathy Hampton, City Clerk Councilmember Hally called the meeting to order at 3:00 p.m. and requested any additional items to the agenda. After a brief discussion, it was moved by Councilmember Parry, seconded by Councilmember Ehardt, to add Discussion of Computer-Aided Dispatch (CAD) System to the end of the agenda. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: None Kent Fugal, representing Director Chris Fredericksen, appeared for the following items: MEMORANDUM To: Honorable Mayor and City Council From: Chris H Fredericksen Subject: BID AWARD – ADA IMPROVEMENTS ON NORTHGATE MILE AND HOLMES AVENUE, PHASE II On May 27, 2015, bids were received and opened for the ADA Improvements on Northgate Mile and Holmes Avenue – Phase II project. A tabulation of bid results is attached. Item Description Estimated Unit Engineer’s Estimate Richardson Concrete, Inc. DePatco, Inc. JM Concrete, Inc. HK Contractors, Inc. 1  JUNE 8, 2015 Number Quantity Unit Total Unit Price Total Unit Total Unit Total Amount Unit Total Amount Price Amount Amount Price Amount Price Price PORTLAND CEMENT CONCRETE 509.02.2 Combo Curb & 1122 L.F. #33.00 $37,026.00 $36.60 $41,065.20 $40.00 $44,880.00 $40.00 $44,880.00 $111.00 $124,542.00 Gutter-Type STANDARD 509.02.4 Valley Gutter 40 L.F. $40.00 $1,600.00 $59.00 $2,360.00 $60.00 $2,400.00 $40.00 $1,600.00 $155.00 $6,200.00 509.03.2 4” Flatwork 65 S.Y. $50.00 $3,250.00 $35.00 $2,275.00 $74.00 $4,810.00 $120.00 $7,800.00 $125.00 $8,125.00 509.03.2 6” Flatwork 378 S.Y. $60.00 $22,680.00 $75.75 $28,633.50 $95.00 $35,910.00 $140.00 $52,920.00 $158.00 $59,724.00 TOTAL $64,556.00 $74,333.70 $88,000.00 $107,200.00 $198,591.00 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Richardson Concrete, Inc. in an amount of $74,333.70 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen Mr. Fugal explained this project is funded through a State grant. The total dollar amount of each received bid exceeded the amount of the grant. Public Works Department recommend Council approve the total dollar amount listed but the actual amount of work will be reduced to fall within the grant amount requirements. Councilmember Ehardt explained the reason of approving the memorandum at this Work Session is due to the fact that the Regular Council Meeting scheduled for June 11, 2015 has been cancelled (due to Association of Idaho (AIC) Meetings), and therefore, avoiding any project delays. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve of plans and specifications and award to the lowest responsive, responsible bidder, Richardson Concrete Inc. in the amount of $74,333.70 and, authorize the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Chris H Fredericksen Subject: BID AWARD – THERMOPLASTIC CITYWIDE – 2015 On June 2, 2015, bids were received and opened for the Thermoplastic Citywide – 2015 Project. A tabulation of bid results is attached. Engineer’s Estimate Falls Striping, LLC Item Estimated Unit Total Amount Unit Total Number Description Quantity Unit Price Price Amount INCIDENTAL CONSTRUCTION 409.07.2 Pavement Markings (Thermoplastic) 11211 S.F. $6.75 $75,674.25 $6.63 $74,328.93 $75,674.25 $74,328.93 2  JUNE 8, 2015 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Falls Striping, LLC, in an amount of $74,328.93 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen Mr. Fugal stated there was only one bidder to this project. Councilmember Ehardt explained the reason of approving the memorandum at this Work Session is due to the fact that the Regular Council Meeting scheduled for June 11, 2015 has been cancelled (due to Association of Idaho (AIC) Meetings), and therefore, avoiding any project delays. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve of plans and specifications and award to the lowest responsive, responsible bidder, Falls Striping, LLC, in an amount of $74,328.93 and, authorize the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. Councilmember Hally requested any reports from the Council. Councilmember Lehto encouraged all Councilmembers to meet with their individual Directors regarding the budget. He also indicated the State Water issues will be discussed at the AIC Meeting and will also be discussed at a future work session. Councilmember Parry indicated she, Councilmember Marohn, and the Mayor had received correspondence regarding the Child Care Ordinance, pertaining to the teenage-age group that are left without child care. Councilmember Parry discussed the issue with the Legal Department and it was determined no change will made to the Ordinance at this time. Councilmember Parry encouraged the Council to attend any upcoming Airport events. She stated the Library parking lot re-pavement project should be completed in the near future. Councilmember Smith stated according to the original Airport Master Plan, Runway 17-35 is slated for closure for four (4) various reasons. However, the Citizen’s Review Committee (CRC) determined it should stay open. Councilmember Smith indicated a public meeting was recently held to discuss the future of closing Runway 17-35 and stated a planning committee will be formed to determine the possibility of keeping the runway open versus building another runway. Councilmember Parry believes it is unnecessary to remove the asphalt on this runway and instead could repaint the stripes to bring Runway 17-35 into compliance. Councilmember Smith indicated there are other issues for this runway as well and all issues will be discussed with the committee. Councilmember Marohn stated the Fire Department recently held a public meeting regarding the new Fire Station. He also stated he has been working with Municipal Services Director Craig Rockwood and is developing a primer for the budget review. 3  JUNE 8, 2015 Councilmember Hally stated the Police and the Parks and Recreation CRC draft reports are ready for review. The Parks and Recreation Department is continuing with spraying of weeds and laying sod in several areas of the city. Councilmember Hally would like to see continued support of Bob Skinner with regard to the War Bonnet Rodeo and determine how the city could be more involved with sponsors for Sandy Downs. Councilmember Ehardt introduced Brad Christensen, 3600 Founders Pointe Drive, Ammon, Idaho, for a brief presentation related to a recent survey regarding the southbound access/exit from Target. Councilmember Christensen stated the survey was not in regard to the traffic signal, but only the southbound exit. He indicated the survey was disseminated by Facebook using Google Forms and received over 2000 responses. Of those responding, 48.8% were Idaho Falls residents and 25.7% were Ammon residents. The survey indicated a large number of residents would frequent the surrounding shopping area more often if there was an additional access/exit. While realizing it would be more costly, the commercial constituents in this shopping area would prefer a two-way traffic flow for the access/exit. Councilmember Christensen believes by adding an additional access/exit, this would allow ease of mobility and lessen the public frustration. Councilmember Parry’s request for the CAD System report was discussed. She stated she is very anxious for the CAD System to proceed. She referred to a distribution of cost report where the City of Ammon was not included in part of the cost recovery of the CAD System. She believes the residents of Idaho Falls are being asked to pay twice for services and Bonneville County is establishing the costs for the City of Ammon. Councilmember Hally indicated there are many unanswered questions to the report. He stated Police Chief Mark McBride had very recently received the report and therefore was unable to explain the associated costs. After further discussion, Councilmember Lehto recommended that Councilmember Parry and Councilmember Hally have follow up conversation with Chief McBride and stated this item could possibly be discussed during the budget session. Councilmember Hally stated the Council will receive an updated report after the opportunity to meet with Chief McBride. It was moved by Councilmember Marohn, seconded by Councilmember Ehardt to adjourn the meeting at 3:25. ________________________________________ ________________________________________ CITY CLERK MAYOR 4