City Council

MAY 28, 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, May 28, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca Casper Councilmember Michael Lehto Councilmember Ed Marohn Councilmember Barbara Ehardt Councilmember Tom Hally Councilmember Sharon D. Parry Councilmember David M. Smith Also present: Michael Kirkham, Assistant City Attorney Kathy Hampton, City Clerk All available Department Directors Mayor Casper invited Gerardoread Ponce’, a fourth-grade student from Dora Erickson, to come forward and lead those present in the Pledge of Allegiance. Mayor Casper invited any public comments not related to items on the agenda. Dora Erickson ESL (English as a Second Language) students Cristal, Alex, Angel G., Gerardoread, Angel A., and Alex each appeared with a brief statement regarding the Literary Lot program. Karen Hague, school teacher from Dora Erickson Elementary School, also appeared to briefly explain the Literary Lot Program. Ms. Hague stated a pilot of this program will take place at the Snake River Roaring Youth Jam this summer. Mayor Casper indicated she shared the letter submitted by Ms. Hague, describing the Literary Lot program, with Library Director Robert Wright and the Library Board. CONSENT AGENDA ITEMS: The City Clerk requested approval of Minutes from the April 23, 2015 and May 14, 2015 Idaho Falls Power Board Meeting, the May 11, 2015 Council Work Session, and the May 14, 2015 Regular Council Meeting. The City Clerk requested authorization to issue licenses, including a Beer License to Kool Beanz Cafe, all carrying the required approvals. Idaho Falls Power requested consideration of Revision No. 3 to Exhibit A of Transfer Service Support for Non-Federal Resources, contract number 10PB-12166 with the Bonneville Power Administration. This revision updates the reimbursement cost amount for FY2015 and adds resource reimbursement information for the FY2016-2017 Rate Period. This revision has been reviewed by the City Attorney. It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve all items on the Consent Agenda according to the recommendations presented. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Councilmember Lehto 1  MAY 28, 2015 Councilmember Hally Nay: None Motion carried. REGULAR AGENDA ITEMS: Idaho Falls Airport submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Craig H. Davis, Airport Director Subject: BASE CONTRACT WITH JVIATION INC. – AIR CARRIER APRON EXPANSION, DEICING PAD AND EMPLOYEE PARKING LOT PROJECT – FAA AIP PROJECT NO. 3- 16-0018-040-2015 Attached for your consideration is a Base Contract between the City of Idaho Falls and Jviation Inc. for the design, engineering and construction administration portions of the Air Carrier Apron Expansion, Deicing Pad and Employee Parking Lot Project. The project will be funded through the FAA AIP Grant #40 at 93.75% with the remaining costs covered under the Airports approved budget. City Attorney, Randy Fife, has reviewed said document. The Airport Division respectfully requests approval and authorization for the Mayor and City Clerk to sign and execute said document. s/ Craig H. Davis Airport Director Councilmember Smith stated this project would be part of the Capital Improvement, which the Idaho Falls Airport is eligible for on a yearly basis. It was moved by Councilmember Smith, seconded by Councilmember Parry, to approve the Base Contract between the City of Idaho Falls and Jviation Inc. for the design, engineering and construction administration portions of the Air Carrier Apron Expansion, Deicing Pad and Employee Parking Lot Project and give authorization for the Mayor and City Clerk to sign and execute said document. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Hally Councilmember Smith Councilmember Marohn Councilmember Lehto Nay: None Motion carried. The Municipal Services Department submitted the following item for Council consideration: 2  MAY 28, 2015 MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-20 BOBCAT TOOLCAT UTILITY VEHICLE Attached for your consideration is the tabulation for the above subject bid. BIDDER Pro Rentals Idaho Falls, ID One (1) New 2015 Bobcat Toolcat Turbo Charged Utility Vehicle Manufacturer Bobcat Model Toolcat 5600-G Year 2015 Delivery Time 60 Days ARO PRICE WITHOUT TRADE-IN $51,498.99 Trade-in Allowance #2204 $17,000.00 PRICE WITH TRADE-IN $34,498.99 It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept the sole bid of Pro Rentals to furnish One (1) New 2015 Bobcat Toolcat Utility Vehicle for a lump sum total amount of $34,498.99 with trade-in of unit #2204. s/ Craig Rockwood Councilmember Marohn stated this equipment is funded from the Municipal Equipment Replacement Fund (MERF) and is the most-used piece of equipment at the Idaho Falls Zoo. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the sole bid of Pro Rentals to furnish One (1) New 2015 Bobcat Toolcat Utility Vehicle for a lump sum total amount of $34,498.99 with trade-in of unit #2204. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Councilmember Smith Councilmember Lehto Nay: None Motion carried. The Public Works Department submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Chris H. Fredericksen, Public Works Director Subject: PROFESSIONAL SERVICES AGREEMENT – OLD BUTTE ROAD EXTENSION; PANCHERI DRIVE TO PIONEER ROAD DESIGN 3  MAY 28, 2015 Attached is a Professional Services Agreement with HDR Engineering, with respect to the Old Butte Road Extension; Pancheri Drive to Pioneer Road project. Under the agreement, HDR and its subconsultants will provide design services including environmental, structural, geotechnical and public involvement as necessary for a not-to-exceed amount of $346,000.00. The City will be responsible for $25,396.40 (7.34%) of this amount. This agreement has been reviewed by the City Attorney. Public Works recommends approval of this professional services agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. s/ Chris H. Fredericksen Councilmember Ehardt stated this project has been discussed for many years, which Director Fredericksen confirmed. He also stated the funding for this project is time sensitive. Director Fredericksen recommended the Council to research the Idaho Falls Arterial Loop Economic Assessment. It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve the Professional Services Agreement with HDR Engineering, with respect to the Old Butte Road Extension; Pancheri Drive to Pioneer Road project for an amount of $25,396.40. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Hally Councilmember Ehardt Nay: None Motion carried. Idaho Falls Power submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: TABULATION AND BID AWARD FOR ROOF REPLACEMENT AT IFP ADMINISTRATIVE BUILDING At the April 21, 2015, City Council meeting, Council authorized staff to solicit bids for work necessary to replace the roof on the administrative building. Attached for your consideration is the bid tabulation for this project. The project was slated for next budget year in the Capital Improvement Plan. However, due to recent failures of the aged membrane, staff is requesting this item be advanced for completion this summer. While the item was not included in this year's budget, two large capital improvement projects in the Idaho Falls Power budget will roll into next budget year leaving money available in this year's authorized expenditure level. The expenditure would qualify for funding from our Rate Stabilization Fund as it is a Capital Improvement. In addition to the base bid, staff recommends award of bid alternate 2 for $8450 which will remove and replace the roof-top solar arrays at Idaho Falls Power. Idaho Falls Power recommends that the City Council approve the design and award the base bid and bid alternate 2 to the lowest responsive, responsible bidder Smith Roofing, for a total amount of $334,950. 4  MAY 28, 2015 NAME OF BIDDER BASE BID Thomas D. Robison Roofing, Inc. $343,880.00 Alternate 1 - $341,591.00 Alternate 2 - $8450.00 Smith Roofing $326,500.00 Alternate 1 - $333,900.00 Alternate 2 - $8450.00 It was moved by Councilmember Lehto, seconded by Councilmember Ehardt, to approve the design and award the base bid and bid alternate 2 to the lowest responsive, responsible bidder Smith Roofing, for a total amount of $334,950. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: AUTHORIZE A PROFESSIONAL SERVICES CONTRACT FOR 15TH STREET SUBSTATION STRUCTURAL ENGINEERING SERVICES Idaho Falls Power issued a Request for Qualifications detailing structural engineering services required for the design of the 15th Street Substation rebuild. The Capital Improvement Plan sets 2016 as the construction year for this project with design services and equipment purchases included in the FY15 budget. The six firms responding to the solicitation were evaluated. Based upon this evaluation, Idaho Falls Power requests authorization to negotiate a contract with Electrical Consultants Inc. for an amount not to exceed $50,000. It was moved by Councilmember Lehto, seconded by Councilmember Ehardt, to give authorization to negotiate a contract with Electrical Consultants Inc. for an amount not to exceed $50,000, for 15th Street Substation Structural Engineering Services. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. 5  MAY 28, 2015 At the request of Councilmember Lehto, Director Jackie Flowers announced that John Barksdale, an employee of Idaho Falls Power, has completed the extensive requirements to receive his Professional Electrical Engineers License. She stated this is the second Idaho Falls Power employee to receive this license. The Community Development Services Department submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer Subject: PUBLIC HEARING – COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) 2014 As part of the CDBG reporting requirements, the Consolidated Annual Performance and Evaluation Report (CAPER) for 2014 is due to HUD on June 30, 2015. A public hearing is scheduled for May 28, 2015 at 7:30 pm in the City Council Chamber. A 15 day public comment period will begin on May 29, 2015, and end on June 12, 2015. After considering all comments, approval of a resolution adopting the CAPER will be requested during the City Council Meeting on June 25, 2015 at 7:30 pm. Lisa Farris, the City of Idaho Falls Grants Administrator, appeared to review the following presentation: Slide 1: CDBG Basics – Criteria for Projects/Activities Must meet 1 of 3 National Objectives (HUD): -Benefit Low and Moderate Income Person Idaho Falls family of 4 making less than $48,950 -Prevent/Eliminate conditions of Slum and Blight -Meet an Urgent Need Must be a HUD Eligible Activity: -Construction of Public Infrastructure -Handicapped Access to Public Facilities -Housing Rehab, Social Services, Business Rehab -Acquisition, Clearance, and Disposition of property -Relocation costs, Economic Development, Job Creation or Training Additional Criteria -Projects must meet the goals of City’s 2011-15 Five Year Consolidated Plan -Selected for the Annual Action Plan Slide 2: Project/Activity must fit into 1 of 4 Priorities defined by HUD Community Development Priority Neighborhood revitalization activities that promote public health, safety and welfare. Economic Development Priority 6  MAY 28, 2015 Improve economic conditions throughout the community, principally for Low to Moderate Income (LMI) persons. Housing Development Priority Encourage development of new, affordable single-, multi-family, and special needs housing through private developers and non-profits. Public Service Priority Encourage partnerships with social service providers, faith-based groups, private businesses, school districts, non-profit agencies, and community leaders to meet the needs of families in poverty. Slide 3: Making a Difference in 2014 Projects/Activities completed (includes Administration) Code Enforcement: (6) Neighborhood Cleanups in LMI Census Tract neighborhoods IFDDC- (2) Façades: Veterans Memorial Bldg. - Façade design Idaho Mountain Trading East/West façade Farmers Merchant Bank Building - Phase 1 Façade/upper windows Public Works: (21) properties improved with sidewalk/curb/gutter in LMI neighborhood – Census Tract 9707 Public Works : (1) water line replacement for LMI client/neighborhood LIFE,Inc.: (4) ADA housing rehab projects for LMI clients with a disability CLUB,Inc.: (68) assists with Case Management/services for homelessness Senior Center: Improvements to basement ceiling and electrical panel EICAP- GRG: (6) grandparents raising grandchildren assisted with legal aid Habitat 4 Humanity: (1) Property being acquired for homeownership for an LMI family TRPTA : (1) TRPTA bus route on N Saturn receiving curb/gutter/sidewalk improvements with bus bench and sign (Re-directed funds) BMPO/SR2S: (4) LMI area schools/neighborhoods received edu/encouragement Idaho Legal Aid: (11) victims of domestic violence received legal aid assistance Fair Housing: Workshop in Pocatello (95 attendees). City co-sponsored/attended Point in Time Count: 2014/15 - 22 Unsheltered and 182 sheltered (13 more than 2013) Slide 4: Current Balances - 05/28/2015 Year Award Balance % remaining FY2004 $ 491,000 $0 0% FY2005 $ 465,543 $0 0% FY2006 $ 418,940 $0 0% FY2007 $ 417,257 $0 0% FY2008 $ 402,199 $0 0% FY2009 $ 407,064 $0 0% CDBG-R $ 109,234 $0 0% FY2010 $ 441,751 $0 0% FY2011 $ 369,546 $0 0% FY2012 $ 314,082 $0 0% FY2013 $ 361,453 $64,000.00 ~17.70% FY2014 $ 342,373 $75,488.08 ~22.05% Totals $ 4,540,442 $139,488.08 ~39.75% FY2015 CDBG allocation of $342,928 - Pending HUD Approval 7  MAY 28, 2015 Remaining slides documented ‘before’ and ‘after’ photos of specific properties. Lisa Farris stated the full presentation is on the City’s website, currently in draft format for any possible changes. Mayor Casper opened the public hearing and requested any comments from members of the public. No one appeared for testimony, Mayor Casper closed the hearing. Councilmember Ehardt expressed her appreciation for the CDBG program. Councilmember Parry also expressed her appreciation for Ms. Farris and believes the downtown area in the City of Idaho Falls has a unique tourism experience. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to adopt the 2014 CAPER. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Parry Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Hally, that the meeting adjourn at 8:20 p.m. ______________________________________ ______________________________________ CITY CLERK MAYOR 8