City Council

MAY 14, 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, May 14, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Pro Tem Michael Lehto Councilmember David Smith Councilmember Ed Marohn Councilmember Barbara Ehardt Councilmember Sharon D. Parry Absent: Mayor Rebecca Casper Councilmember Tom Hally Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available Division Directors Mayor Pro Tem Lehto invited Aaron Stout, Boy Scout Troop 443, to come forward and lead those present in the Pledge of Allegiance. Mayor Pro Tem Lehto invited any public comments not related to items on the agenda. No one appeared. CONSENT AGENDA ITEMS: The City Clerk requested approval of Minutes from the April 9, 2015 Regular Council Meeting, the April 20, 2015 Council Work Session, and the April 23, 2015 Regular Council Meeting. The City Clerk requested authorization to issue licenses, including a Beer License to Walgreens #15973, all carrying the required approvals. The City Clerk requested Council approval of the Monthly Expenditure Summary for the month of April, 2015, as follows: FUND TOTAL EXPENDITURE General Fund $1,096,541.24 Street Fund 45,059.02 Recreation Fund 23,822.26 Library Fund 97,231.93 Municipal Equipment Replacement Fund (MERF) 168,695.12 Electric Light Public Purpose Fund 41,819.53 Golf Fund 77,740.30 Self-Insurance Fund 48,396.92 Street Capital Improvement Fund 4,729.00 Airport Fund 99,768.94 Water and Sewer Fund 508,086.68 Sanitation Fund 5,152.92 Ambulance Fund 17,270.21 1  MAY 14, 2015 Electric Light Fund 3,492,629.17 Payroll Liability Fund 3,350,516.11 TOTAL $ 9,077,459.35 The City Clerk requested approval of the Monthly Treasurer’s Report for the month of April 2015, as follows: City of Idaho Falls April 2015 Dear Mayor and City Council Members: Attached please find the City of Idaho Falls, Idaho, Monthly Treasurer’s Report for the above referenced month, as required by Idaho Code Section 50-208. This report was filed in the City Clerk’s Office on or before the 10th day from the end of the month of the Report. OATH I, Kenneth McOmber, the City of Idaho Falls Treasurer, do hereby affirm that this City of Idaho Falls, Idaho, Monthly Treasurer’s Report is true and accurate to the best of my knowledge and that it shows the state of the City Treasury as of the date of this Report and the balance of money in the City Treasury, all as required by Idaho Code Section 50-208. s/ Kenneth McOmber May 8, 2015 Kenneth McOmber Date Signed ACKNOWLEDGEMENT STATE OF IDAHO ) ) ss. County of Bonneville ) On this 8th day of May, 2015, before me, the undersigned, a Notary Public for Idaho, personally appeared KENNETH MCOMBER known to me to be the Treasurer of the City of Idaho Falls, the municipal corporation that executed the foregoing document and acknowledged to that such City executed the same. s/ Hollie Pettingill (SEAL) Notary Public for Idaho Residing at Idaho Falls, Idaho My Commission Expires: 03-26-2021 The City Clerk requested Council ratification for the publication of legal notices calling for public hearings on May 14, 2015. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve all items on the Consent Agenda in accordance with the recommendations presented. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt 2  MAY 14, 2015 Councilmember Smith Councilmember Marohn Councilmember Lehto Nay: None Motion Carried. REGULAR AGENDA ITEMS: The Municipal Services Department submitted the following items for Council consideration: April 29, 2015 MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: APPOINTMENT OF CITY AUDITORS Attached for your consideration is the audit proposal from Rudd & Company PLLC for the audit of the City for the fiscal year ending September 30, 2015. Municipal Services respectfully requests the approval of Rudd & Company PLLC to audit the City for $42,500. This is a $1,750.00; 4.3% increase, over last year's fee. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve of Rudd & Company PLLC for audit of the City in the amount of $42,500 and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. April 29, 2015 MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: APPOINTMENT OF ELECTRIC LIGHT FUND AUDITORS Attached for your consideration is the audit proposal from Moss Adams LLC for the audit of the City's Electric Light Fund for the fiscal year ending September 30, 2015. 3  MAY 14, 2015 Municipal Services respectfully requests the approval of Moss Adams LLC to audit the Electric Light Fund for $49,000, plus out of pocket travel expenses. There is no increase from last year. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Smith, to approve of Moss Adams LLC for audit of the Electric Light Fund in the amount of $49,000, plus out of pocket travel expenses and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. May 8, 2015 MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-18 ONE (1) 2015 OR NEWER AERIAL DEVICE-55' SINGLE BUCKET KNUCKLE BOOM DESIGN MOUNTED ON A 2015 OR NEWER CAB AND CHASSIS Attached for your consideration is the tabulation for the above subject bid. BIDDER 1) Rush Truck Center 2) Idaho Falls Peterbilt 3) Freightliner of Idaho Boise, ID Idaho Falls, ID Jerome, ID AERIAL DEVICE Manufacturer Altec Terex Terex Model TA55 ARM TL 55 TL 55 Year 2015 2015 2015 CAB AND CHASSIS Manufacturer International Peterbilt Freightliner Model 4300 348 M2-106 Year 2016 2016 2016 Delivery Time of Complete Unit 310 Days ARO 180-225 Days 180 Days ARO PRICE Without Trade-In $211,860.00 $216,000.00 $208,129.00 Trade-In Allowance #355 $12,000.00 $14,000.00 $14,000.00 Trade-In Allowance #375 $8,000.00 $18,500.00 $18,500.00 Trade-In Allowance #335 $1,000.00 $7,000.00 $7,000.00 PRICE WITH TRADE-IN $190,860.00 $176,500.00 $168,629.00 Sub-Bidder – Aerial Device Altec Industries Utility Truck Equipment Utility Truck Equipment It is the recommendation of Municipal Services and of Idaho Falls Power to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish a New 2015 Terex Aerial Device mounted on a new 2016 Freightliner M2-106 Cab and Chassis for an amount of $168,629.00 with trade-ins of Unit #335, Unit #375 and Unit #355. s/ Craig Rockwood 4  MAY 14, 2015 It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish a New 2015 Terex Aerial Device mounted on a new 2016 Freightliner M2-106 Cab and Chassis for an amount of $168,629.00 with trade-ins of Unit #335, Unit #375 and Unit #355. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Councilmember Lehto Nay: None Motion carried. May 8, 2015 MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: BID IF-15-10 ONE (1) NEW 2015 CAB AND CHASSIS MOUNTED WITH DUMP BODY (10-WHEEL) Attached for your consideration is the tabulation for the above subject bid. BIDDER Rush Truck Center Rush Truck Center Rush Truck Center Rush Truck Center Boise, ID (A) Boise, ID (B) Boise, ID (C) Boise, ID (D) CAB AND CHASSIS Manufacturer International International International International Model 7600 SBA 6X4 7600 SBA 6X4 7600 SBA 6X4 7600 SBA 6X4 Year 2016 2016 2016 2016 DUMP BODY Manufacturer Beau Roc Williamson-Godwin Henderson Crysteel Model CSS15 WG1525CQ45R2A Mark E SLTS-15 Year 2015 2015 2015 2015 SNOW PLOW Manufacturer Viking Cives Henke Henderson Monroe Model MW41R11 41R11ISECT RSP11X42 MP41-R11ISCT Delivery Time of 150-180 days 150-180 days 150-180 days 150-180 days Completed Unit PRICE WITHOUT TRADE-IN $167,639.00 $171,470.00 $167,420.00 $170,460.00 Trade-in Allowance #95 $20,000.00 $20,000.00 $20,000.00 $20,000.00 PRICE WITH TRADE-IN $147,639.00 $151,470.00 $147,420.00 $150,460.00 Sub-Bidder Dump Body Viking Cives Cobalt Equipment Metroquip Utility Truck Sales BIDDER Idaho Falls Peterbilt Idaho Falls Peterbilt Idaho Falls Peterbilt Northwest Equipment Idaho Falls, ID (A) Idaho Falls, ID (B) Idaho Falls, ID (C) Sales Twin Falls, ID (A) CAB AND CHASSIS Manufacturer Peterbilt Peterbilt Peterbilt Mack Model 367SBFA 367SBFA 367SBFA GU-813 Year 2016 2016 2016 2016 DUMP BODY Manufacturer Crysteel Beau Roc Williamson-Godwin Beau Roc Model SLTS-15 CSS15 WG15TSCQ45R2A CSS15 Year 2015 2015 2015 2015 5  MAY 14, 2015 SNOW PLOW Manufacturer Monroe Viking Cives Henke Viking Cives Model MP41-1211-ISCT MW41R11 41R11ISECT MW41R11 Delivery Time of 200 days ARO 90-180 days ARO 90-180 days ARO 11/15/2015 Completed Unit PRICE WITHOUT TRADE-IN $187,093.00 $184,272.00 $188,103.00 $174,903.00 Trade-in Allowance #95 $16,000.00 $16,000.00 $16,000.00 $10,000.00 PRICE WITH TRADE-IN $171,093.00 $168,272.00 $172,103.00 $164,903.00 Sub-Bidder Dump Body Utility Truck Sales Viking Cives Cobalt Viking Cives BIDDER Northwest Equipment Northwest Equipment Schow Truck Center Schow Truck Center Sales Sales Idaho Falls, ID (A) Idaho Falls, ID (B) Twin Falls, ID (B) Twin Falls, ID (C) CAB & CHASSIS Manufacturer Mack Mack Western Star Western Star Model GU-813 GU-813 4700 4700 Year 2016 2016 2016 2016 DUMP BODY Manufacturer Henderson Crysteel Williamson-Godwin Crysteel Model Mark E SLTS-15 WG15TSCQ45R219 Mark E Year 2015 2015 2015 2015 SNOW PLOW Manufacturer Henderson Monroe Henke Henderson Model RSP11X42 MP41-R11TSCT 41R11ISECT RSP11X42 Delivery Time of 11/15/2015 3/15/2016 220 days 200 days Completed Unit PRICE WITHOUT TRADE-IN $175,034.00 $180,524.00 $177,543.00 $173,093.00 Trade-in Allowance #95 $10,000.00 $10,000.00 $20,000.00 $20,000.00 PRICE WITH TRADE-IN $165,034.00 $170,524.00 $157,543.00 $153,093.00 Sub-Bidder Dump Body Metroquip Utility Truck Sales Cobalt Metroquip BIDDER Schow Truck Center Freightliner of Idaho Freightliner of Idaho Freightliner of Idaho Idaho Falls, ID (C) Jerome, ID (A) Jerome, ID (B) Jerome, ID (C) CAB & CHASSIS Manufacturer Western Star Freightliner Freightliner Freightliner Model 4700 SD114 SD114 SD114 Year 2016 2016 2016 2016 DUMP BODY Manufacturer Crysteel Williamson-Godwin Crysteel Beau Roc Model SLTS-15 WG15TSCQ45R2A SLTS-15 CSS15 Year 2015 2015 2015 2015 SNOW PLOW Manufacturer Monroe Henke Monroe Viking Cives Model MP41-R11ICST 41R11ISECT MP41-R11ISCT MW41R11 Delivery Time of 220 days 200-230 days ARO 200-230 days ARO 200-230 days ARO Completed Unit PRICE WITHOUT TRADE-IN $176,533.00 $163,874.00 $162,864.00 $160,042.75 Trade-in Allowance #95 $20,000.00 $22,000.00 $22,000.00 $22,000.00 PRICE WITH TRADE-IN $156,533.00 $141,874.00 $140,864.00 $138,042.75 Sub-Bidder Dump Body Utility Truck Sales Cobalt Truck Utility Truck Sales Viking Cives Equipment It is the recommendation of Municipal Services and of the Public Works Department to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish a New 2016 Freightliner SD114 Cab and Chassis mounted with a 2015 Beau Roe Dump Body for a total amount of $138,042.75 with trade-in Unit #95. s/ Craig Rockwood 6  MAY 14, 2015 It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the lowest responsive responsible bid of Freightliner of Idaho to furnish a New 2016 Freightliner SD114 Cab and Chassis mounted with a 2015 Beau Roe Dump Body for a total amount of $138,042.75 with trade-in Unit #95. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. The Public Works Department submitted the following items for Council consideration: MEMORANDUM May 11, 2015 To: Honorable Mayor & City Council From: Chris Fredericksen Subject: EASEMENT AGREEMENT - WATER LINE INSTALLATION REVERE DRIVE TO SUTTER LANE Attached is an Easement Agreement prepared by the City Attorney with Robert S. Johannsen and Irene Johannsen allowing the City to place a water line connecting the existing water system in the George Washington Estates Subdivision to the Brookside Subdivision. The proposed water line will provide a looped system with redundant flow to a large number of homes in the Brookside, Stone Creek Estates, and The Dunes subdivisions. The agreement requires that homes built along the proposed water line reimburse the City for the actual cost of installation. Public Works recommends approval of this easement agreement; and, authorization for Mayor and City Clerk to sign the necessary documents. s/ Chris Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve the easement agreement allowing the City to place a water line connecting the existing water system in the George Washington Estates Subdivision (Revere Drive) to the Brookside Subdivision (Sutter Lane) and give authorization for Mayor and City Clerk to sign the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Parry Nay: None Motion carried. 7  MAY 14, 2015 May 11, 2015 To: Honorable Mayor & City Council From: Chris Fredericksen Subject: EASEMENT VACATION - BLOCK 2, LOT 1, EVANS ADDITION As earlier authorized, the City Attorney has prepared the attached documents to vacate an 8-foot-wide utility easement along the northwest side of the lot within the Evans Addition. Public Works recommends approval of this vacation; and, authorization for Mayor and City Clerk to sign the necessary documents. s/ Chris Fredericksen It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Easement Vacation Ordinance for Block 2, Lot 1, Evans Addition under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None At the request of Mayor Pro Tem Lehto, the City Clerk read the Ordinance by title only, as follows: ORDINANCE NO. 3005 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, VACATING AN EASEMENT LOCATED IN LOT 1, BLOCK 2, OF THE EVANS ADDITION AS DESCRIBED IN SECTION 1 TO OWNER OF THE UNDERLYING PROPERTY; PROVIDING THAT THIS ORDINANCE SHALL BE IN FULL FORCE AND EFFECT FROM AND AFTER PASSAGE, APPROVAL AND PUBLICATION ACCORDING TO LAW. May 11, 2015 To: Honorable Mayor & City Council From: Chris Fredericksen Subject: CHANGE ORDER NO. 1 - LIBRARY PARKING LOT RECONSTRUCTION Attached is Change Order No. 1 to the Library Parking Lot Reconstruction project. The change order addresses the need to remove and replace additional curb, gutter and sidewalk not included in the original bid and also includes removal of various landscape items as requested by the Library Director. The total cost to the City for this change order is $50,086.95 and the original contract amount is $133,144.00. This change order has been reviewed by the City Attorney. Public Works recommends approval of this change order; and, authorization for Mayor and City Clerk to sign the documents. s/ Chris Fredericksen 8  MAY 14, 2015 After a brief discussion regarding the necessary change order related to a water source and curb, gutter, and landscaping items requested by the Library Board, it was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve Change Order No. 1 in the amount of $50,086.95 for the Library Parking Lot Reconstruction project and give authorization for Mayor and City Clerk to sign the documents. Roll call as follows: Aye: Councilmember Smith Councilmember Lehto Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. The Community Development Services Department submitted the following item for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer Subject: PUBLIC HEARING - APPLICATION FOR REZONING FROM R-1 TO R-3, ZONING ORDINANCE, AND REASONED STATEMENT OF RELEVANT CRITERIA AND STANDARDS, LOT 3, BLOCK 1, DORA ERICKSON ELEMENTARY, DIVISION NO. 1, 1ST AMENDED Attached is the application for rezoning from R-1 to R-3, Zoning Ordinance and Reasoned Statement of Relevant Criteria and Standards for Lot 3, Block 1, Dora Erickson Elementary, Division No. 1, 1st Amended. The Planning and Zoning Commission considered this application at its April 7, 2015 meeting and recommended approval by a 3-2 vote. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. Director Brad Cramer appeared to explain the item and requested all slides, Planning Commission minutes and staff report be entered into the record. Mayor Pro Tem Lehto so ordered. Director Cramer indicated this a fairly simple rezoning. Following is a list of exhibits used in connection with this request: Slide 1: Aerial Photo showing surrounding zoning areas Slide 2: Aerial Photo showing specific area – previously a parking lot Slide 3: Future Land Use Map of Comprehensive Plan Slide 4: Photo looking south at property Councilmember Parry requested information regarding the storm drainage pond which Director Cramer stated is located on the southeast corner of the site and also doubles as a soccer field. He also explained the occupancy allowance for Councilmember Smith, stating the zone would allow up to 35 units per acre, this specific lot size is .46 acres. Applicant Thomas Barrett Hiller, 2020 E. Timberview Drive, Idaho Falls, appeared and explained his request for the rezone. After a brief discussion it was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Ordinance providing for the rezoning from R-1 to R-3 of Lot 3, Block 1, Dora Erickson Elementary, Division No 1, 1st amended, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: 9  MAY 14, 2015 Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Councilmember Lehto Nay: None At the request of Mayor Pro Tem Lehto, the City Clerk read the Ordinance by title only, as follows: ORDINANCE NO. 3006 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE REZONING OF LOT 3, BLOCK 1, DORA ERlCKSON ELEMENTARY DIVISION NO. 1, 1ST AMENDED AS DESCRIBED IN SECTION 1 OF THIS ORDINANCE FROM R-1 RESIDENCE ZONE TO R-3 RESIDENCE ZONE; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning from R-1 to R-3 of Lot 3, Block 1, Dora Erickson Elementary, Division No. 1, 1st Amended, with modification of Section 3 to read ‘The area to the immediate north is zoned R-2”, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Parry, that the meeting adjourn at 8:10 p.m. __________________________________________ _______________________________________ CITY CLERK MAYOR 10