City Council

SEPTEMBER 10 , 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, September 10, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca Casper Councilmember Ed Marohn Councilmember Michael Lehto Councilmember Barbara Ehardt Councilmember Tom Hally Councilmember Sharon Parry Councilmember David M. Smith Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available Department Directors Mayor Casper invited Dana Briggs, Economic Development Coordinator, to come forward and lead those present in the Pledge of Allegiance. Mayor Casper requested any public comments not related to items on the agenda. No one appeared. CONSENT AGENDA ITEMS: The Mayor requested the appointment of Julie Foster to serve on the Planning and Zoning Commission, term to expire December 31, 2021. Municipal Services requested Bid IF-15-26 Fabricate and Install Signage at Idaho Falls Zoo: It is the recommendation of Municipal Services and of the Parks and Recreation Department to reject all bids received for the above referenced bids. The bids that were received had lump sum totals that significantly exceeded the budget for this project. The City Clerk requested approval of Minutes from the July 31, 2015, Budget Work Session, August 6, 2015, Budget Work Session, and August 10, 2015, Council Work Session. The City Clerk requested approval of Monthly Expenditure Summary for the month of August, 2015. FUND TOTAL EXPENDITURE General Fund $1,072,328.35 Street Fund 535,100.37 Recreation Fund 31,291.50 Library Fund 73,885.87 Municipal Equipment Replacement Fund (MERF) 129,998.36 Electric Light Public Purpose Fund 77,576.05 Golf Fund 53,777.32 Self-Insurance Fund 27,177.89 Municipal Capital Improvement Fund 981.00 Street Capital Improvement Fund 288,758.21 Traffic Light Cap Imp Fund 35,663.64 1  SEPTEMBER 10 , 2015 Parks Capital Improvement Fund 3,172.00 Airport Fund 112,076.69 Water and Sewer Fund 568,336.88 Sanitation Fund 523,886.45 Ambulance Fund 38,032.55 Electric Light Fund 3,379,253.97 Payroll Liability Fund 3,307,109.24 TOTAL $10,258,406.34 The City Clerk requested approval of Monthly Treasurer’s Report for the month of August, 2015. Dear Mayor and City Council Members: Attached please find the City of Idaho Falls, Idaho, Monthly Treasurer’s Report for the above referenced month, as required by Idaho Code Section 50-208. This report was filed in the City Clerk’s Office on or before the 10th day from the end of the month of the Report. OATH I, Kenneth McOmber, the City of Idaho Falls Treasurer, do hereby affirm that this City of Idaho Falls, Idaho, Monthly Treasurer’s Report is true and accurate to the best of my knowledge and that it shows the state of the City Treasury as of the date of this Report and the balance of money in the City Treasury, all as required by Idaho Code Section 50-208. s/ Kenneth McOmber September 8, 2015 Kenneth McOmber Date Signed ACKNOWLEDGEMENT STATE OF IDAHO ) ) ss. County of Bonneville ) On this 8th day of September, 2015, before me, the undersigned, a Notary Public for Idaho, personally appeared KENNETH MCOMBER known to me to be the Treasurer of the City of Idaho Falls, the municipal corporation that executed the foregoing document and acknowledged to that such City executed the same. s/ Kathy Hampton (SEAL) Notary Public for Idaho Residing at Idaho Falls, Idaho My Commission Expires: 01-03-2020 The City Clerk requested approval of License Applications, including a Beer to be Consumed on Premise to Gourmet Xio, LLC and Los Panchos, all carrying the required approvals. The City Clerk requested Council ratification for the publication of legal notices calling for public hearings on September 10, 2015. 2  SEPTEMBER 10 , 2015 It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve all items on the Consent Agenda according to recommendations presented. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Councilmember Lehto Councilmember Hally Nay: None Motion carried. REGULAR AGENDA ITEMS: Public Works submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Bid Award – 25th E. (Hitt Rd) and E. 25th Street Traffic Signal Improvements On September 1, 2015, bids were received and opened for 25th E (Hitt Rd) and E 25th Street Traffic Signal Improvements project. A tabulation of bid results is attached. Engineer’s HK Contractors, TMC Contractors, DePatco Inc. DL Beck Inc. Estimate Inc. Inc. Totals: $56,901.00 $81,330.00 $89,854.00 $127,888.88 $132,309.00 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors, in an amount of $81,330.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen Councilmember Ehardt stated this project is in conjunction with the City of Ammon. Noting that the HK Contractor, Inc. bid was in excess of the Engineer’s Estimate, Councilmember Smith requested explanation. Director Fredericksen indicated the primary difference was related to the traffic system signal pay item in the amount of $25,000.00, stating the City has supplied materials for this project but the contractor will provide installation. It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve of the plans and specifications, award to the lowest responsive, responsible bidder, HK Contractors, in an amount of $81,330.00 and authorize the Mayor and City Clerk to sign contract documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Hally Councilmember Smith Councilmember Marohn 3  SEPTEMBER 10 , 2015 Councilmember Lehto Nay: None Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Bid Award - Eastside Greenbelt Pathway - Broadway to Riverside Drive On September 4, 2015, bids were received and opened for Eastside Greenbelt Pathway - Broadway to Riverside Drive project. A tabulation of bid results is attached. Engineer’s Knife River TMC HK DePatco, Inc. Estimate Corporation Contractors, Contractors, Northwest Inc. Inc. Total Base Bid Schedule $60,170.00 $46,795.00 $59,663.50 $57,691.70 $65,993.50 Total Additive Alternate Bid Schedule No. 1 $17,955.00 $13,566.00 $16,159.50 $19,630.80 $19,152.00 Total Base Bid Plus Add. Alt. Bid Schedule No. 1 $78,125.00 $60,361.00 $75,823.00 $77,322.50 $85,145.50 Public Works recommends approval of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation Northwest in an amount of $60,361.00 and, authorization for the Mayor and City Clerk to sign contract documents. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Lehto, to approve of the plans and specifications, award to the lowest responsive, responsible bidder, Knife River Corporation Northwest, in an amount of $60,361.00 and authorize the Mayor and City Clerk to sign contract documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None Motion carried. Municipal Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Resolution to Purchase Wayfinding Signage for the Zoo on the Open Market 4  SEPTEMBER 10 , 2015 On August 28, 2015 bids were received and opened for the Wayfinding Signage for the Idaho Falls Zoo. The bids received had lump sum totals that significantly exceeded the budget for this project. Please find attached resolution to secure goods and services in the open market for design, fabrication, and installation of certain signs related to the City's Wayfinding Plan. Municipal Services respectfully requests the City Council to approve the resolution and to authorize the Mayor to execute the document. s/ Craig Rockwood Director Rockwood stated the bid was distributed to approximately 30 qualified businesses, including local businesses, with only two (2) businesses responding. He stated the two (2) bids received exceeded the budgeted amount by almost three (3) times the amount. Director Weitzel stated grants have been received to assist with the project and indicated due to the high cost of installation, the current staff will assist with the majority of signage installation over the next few months. It was moved by Councilmember Marohn, seconded by Smith, to approve the Resolution to purchase Wayfinding Signage for the zoo on the open market and authorize the Mayor to execute the document. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Hally Councilmember Parry Councilmember Smith Councilmember Lehto Nay: None Motion carried. RESOLUTION 2015-27 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, AUTHORIZING STAFF TO SECURE GOODS AND SERVICES IN THE OPEN MARKET FOR DESIGN, FABRICATION, AND INSTALLATION OF CERTAIN SIGNS RELATED TO THE CITY’S WAYFINDING PLAN AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL, AND PUBLICATION ACCORDING TO LAW. WHEREAS, the City has recently invited qualified persons and entities to bid on the fabrication and installation of signage and graphic elements to be used to execute a portion of the City’s wayfinding and signage project; and, WHEREAS, a number of solicitations were received by interested bidders; and, WHEREAS, the only bids submitted in response to bid IF-15-26, Fabricate and Install Signage at Idaho Falls Zoo, were in amounts far in excess of the total estimated budget for the project related to such bids; and, WHEREAS, the City does not wish to enter into an agreement with any bidder because all bids were in excess of the project’s estimated value to the City; and 5  SEPTEMBER 10 , 2015 WHEREAS, Idaho Code § 67-2806 (h) allows the City to reject all bids presented and allows the City to pass resolution declaring that the subject goods and services can be produced more economically on the open market; and WHEREAS, the paucity of bids submitted and the overage of those which were submitted clearly shows that these goods and/or services can be procured more economically on the open market. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF IDAHO FALLS, IDAHO, AS FOLLOWS: 1. Council declares that the goods and services contained in Bid IF-15-26 Fabricate and Install Signage at Idaho Falls Zoo can be procured more economically on the open market. 2. City staff is hereby directed to pursue such goods and services on the open market. ADOPTED and effective this 10th day of September, 2015. CITY OF IDAHO FALLS, IDAHO s/ Rebecca L. Noah Casper Rebecca L. Noah Casper, Mayor ATTEST: (SEAL) s/ Kathy Hampton Kathy Hampton, City Clerk MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-15-12A Fabricate Signage and Graphic Elements, and Bid IF-15-12B Fabricate and Install Signage and Graphic Element Monument The City Council approved and authorized the Parks and Recreation Department and the Purchasing Division to purchase the above listed signs and labor on the open market. It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept the following bids for a total purchase amount of $399,694.00: BID IF-15-12A Yesco to Fabricate the Wayfinding Signage $250,000 BID IF-15-12B Yesco to Fabricate the Sign for Monuments $70,111 BID IF-15-12B Rock Solid Landscaping - Installation $79,583 s/ Craig Rockwood Councilmember Marohn stated the actual amount submitted by Yesco to fabricate the Wayfinding Signage was $248,975.00, therefore lowering the total purchase amount to $398,669.00. Director Fredericksen stated the City’s Sign Division does not have the ability to efficiently produce the number of signs in this contract. 6  SEPTEMBER 10 , 2015 It was moved by Councilmember Marohn, seconded by Smith, to accept the bids for signs and labor on the open market for a total purchase amount of $398,669.00. Roll call as follows: Aye: Councilmember Lehto Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Hally Nay: Councilmember Ehardt Motion carried. Community Development Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Final Plat and Reasoned Statement of Relevant Criteria and Standards, Fremont Avenue Subdivision Attached is the application for a Final Plant and Reasoned Statement of Relevant Criteria and Standards for Fremont Avenue Subdivision. The Planning and Zoning Commission considered this item at its August 18, 2015 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. Director Cramer appeared to explain this application request. Following is a list of exhibits used in connection with this request: Slide 1: Vicinity map Slide 2: Aerial photo of vicinity map Slide 3: Additional aerial photo of vicinity map Slide 4: Photo of final plat Slide 5: Photo looking south along the property Slide 6: Photo looking west toward the property Slide 7: Photo looking west toward the property At the request of Councilmember Parry, Director Cramer briefly explained the Planned Transition (PT) Zone. He stated the two (2) main purposes for PT Zone was to allow commercial development while protecting the existing residences and to reduce access points onto arterial streets. It was moved by Councilmember Parry, seconded by Lehto, to accept the Final Plat for Fremont Avenue Subdivision, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Councilmember Lehto 7  SEPTEMBER 10 , 2015 Councilmember Hally Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Fremont Avenue Subdivision, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Hally Councilmember Smith Councilmember Lehto Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Reasoned Statement of Relevant Criteria and Standards for a Conditional Use Permit in an R-3 Zone for a Haunted Attraction as an Indoor Amusement, Lots 35-48, Block 45, Crows Addition Attached is the Reasoned Statement of Relevant Criteria and Standards for Conditional Use Permit in an R-3 Zone for a Haunted Attraction as an Indoor Amusement, Lots 35-48, Block 45, Crows Addition. The City Council considered this item at its August 27, 2015 meeting and denied the application. Staff has revised the Reasoned Statement to reflect the facts considered at the meeting and the final decision. The document is now being submitted to the Mayor and City Council for consideration. It was moved by Councilmember Parry, seconded by Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards denying a request for a Conditional Use Permit in an R-3 Zone for a Haunted Attraction as an Indoor Amusement, Lots 35-48, Block 45, Crows Addition, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Hally Councilmember Parry Councilmember Lehto Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM 8  SEPTEMBER 10 , 2015 To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Application, Resolution, and Reasoned Statement of Relevant Criteria and Standards for a Comprehensive Plan Amendment from Low Density Residential to Commercial, Employment Center, and Higher Density Residential for property located generally north of Kearney, east of and adjacent to Woodruff Avenue, west of Hitt Road, and south of Lincoln Road Attached is the application, Resolution, and Reasoned Statement of Relevant Criteria and Standards for a Comprehensive Plan Amendment from Low Density Residential to Commercial, Employment Center, and Higher Density Residential for property located generally north of Kearney, east of and adjacent to Woodruff Avenue, west of Hitt Road, and south of Lincoln Road. The Planning and Zoning Commission considered this item at its August 4, 2015 meeting and recommended approval by a unanimous vote. Staff concurs with this recommendation. The application is now being submitted to the Mayor and City Council for consideration. Mayor Casper opened the public hearing and stated all slides, Planning and Zoning Commission minutes, and staff reports be entered into the record. Director Cramer appeared to explain this application request. Following is a list of exhibits used in connection with this request: Slide 1: Comprehensive Plan Future Land Use Map of property under consideration Slide 2: Comprehensive Plan Map Slide 3: Aerial photo of vicinity map with mixed designations Slide 4: Photo looking east across property Slide 5: Photo looking south through the area Slide 6: Photo looking north Director Cramer stated a change in the Comprehensive Plan is not a common occurrence and will affect how future land is developed. He stated there is proposed development on the northwest portion of the site under consideration but a broader area was recommended to meet the needs of the applicant as well as the Comprehensive Plan. Director Cramer stated there will be future discussion regarding utilizing the existing canal/easement as a possible pathway. Mayor Casper requested any public comment. Fred Wallin, 645 Lincoln Drive, Idaho Falls, appeared. Mr. Wallin requested any follow-up inquiries from the Council. There were no comments/questions. Mayor Casper closed the public hearing. It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Resolution amending the Comprehensive Plan from Low Density Residential to Commercial, Employment Center, and Higher Density Residential for property located generally north of Kearney, east of and adjacent to Woodruff Avenue, west of Hitt Road, and south of Lincoln Road and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Lehto Councilmember Smith Councilmember Marohn 9  SEPTEMBER 10 , 2015 Councilmember Ehardt Councilmember Hally Councilmember Parry Nay: None Motion carried. RESOLUTION 2015-28 A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, AMENDING THE COMPREHENSIVE PLAN DESIGNATION IN THE AREA LOCATED NORTH OF KEARNEY, EAST AND ADJACENT TO WOODRUFF, WEST OF HITT ROAD, AND SOUTH OF LINCOLN; AND PROVIDING THAT THIS RESOLUTION BE EFFECTIVE UPON ITS PASSAGE, APPROVAL AND PUBLICATION ACCORDING TO LAW. WHEREAS, pursuant to Idaho Code Section 67-6508, the City has a duty to conduct a comprehensive planning process designed to prepare, implement and periodically review and update its Comprehensive Plan; and, WHEREAS, prior to making this recommendation to the governing board, the Planning Commission followed the procedures identified in Idaho Code Section 67-6509 for a Plan Amendment; and, WHEREAS, the Council of the City of Idaho Falls, Idaho, desires to amend the Comprehensive Plan designation in the area located north of Kearney, east and adjacent to Woodruff, west of Hitt Road, and South of Lincoln, from Low Density Residential to Commercial, Employment Center, and Higher Density Residential, to better serve as a guide for future planning and zoning decisions by the City. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF IDAHO FALLS, AS FOLLOWS: 1. The Comprehensive Plan of the City of Idaho Falls, Idaho is hereby amended to change the designation for the area located north of Kearney, east and adjacent to Woodruff, west of Hitt Road, and South of Lincoln, from Low Density Residential to Commercial, Employment Center, and Higher Density Residential. 2. The change to the Comprehensive Plan designation shall become effective upon its execution by the Mayor. 3. The City of Idaho Falls Planning and Building Director is instructed to modify the official Comprehensive Plan Map located in the Planning Department office to reflect the change. ADOPTED and effective this 10th Day of September, 2015. CITY OF IDAHO FALLS, IDAHO s/ Rebecca L. Noah Casper REBECCA L. NOAH CASPER, MAYOR ATTEST: (SEAL) s/ Kathy Hampton KATHY HAMPTON, CITY CLERK 10  SEPTEMBER 10 , 2015 It was moved by Councilmember Parry, seconded by Councilmember Lehto, to approve the Reasoned Statement of Relevant Criteria and Standards for the amendment of the Comprehensive Plan from Low Density Residential to Commercial, Employment Center, and Higher Density Residential for property located north of Kearney, east of and adjacent to Woodruff Avenue, west of Hitt Road, and south of Lincoln Road and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Lehto Councilmember Ehardt Councilmember Hally Councilmember Parry Councilmember Smith Nay: None Motion carried. There being no further business, it was moved by Councilmember Hally, seconded by Councilmember Ehardt, to adjourn at 8:25 p.m. which motion passed by unanimous vote. _____________________________________ _______________________________________ CITY CLERK MAYOR 11