City Council

SEPTEMBER 24, 2015 The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, September 24, 2015, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. There were present: Mayor Rebecca Casper Councilmember David M. Smith (by phone) Councilmember Sharon Parry Councilmember Barbara Ehardt Councilmember Ed Marohn Absent: Councilmember Tom Hally Councilmember Michael Lehto Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available Department Directors Mayor Casper invited Boy Scout Wyatt Jenkins to come forward and lead those present in the Pledge of Allegiance. Mayor Casper requested any public comments not related to items on the agenda. No one appeared. CONSENT AGENDA ITEMS: Office of the Mayor requested the appointment of Pamela Alexander to Municipal Services Director. Idaho Falls Power requested Power Transactions ratification. Attached are four (4) sales agreements for power transactions with Shell Energy. The sales agreements consist of selling forecast surplus energy for October and November of 2015. The total value of the sales is $183,165 for 8,525 MWh of energy. This bundle of forward power transactions enables the power division to better match expected loads with resources. The City Clerk requested approval of Minutes from the August 13, 2015, Regular Council Meeting, August 27, 2015, Idaho Falls Power Board Meeting, September 3, 2015, Budget Work Session and September 3, 2015, Public Hearing. The City Clerk requested approval of License Applications, all carrying the required approvals. The City Clerk requested Council ratification for the publication of legal notices calling for public hearings on September 24, 2015. It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve all items on the Consent Agenda according to recommendations presented. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt 1  SEPTEMBER 24, 2015 Councilmember Smith Councilmember Marohn Nay: None Motion carried. REGULAR AGENDA ITEMS: Municipal Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Self-Funded Workers Compensation Excess Insurance Coverage, Broker Fees and Surety Bond Placement Municipal Services respectfully requests placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. The Broker is Moreton & Company whose fee is $36,000. The price for Safety National's excess workers compensation liability policy is $137,956. This is an increase of $11,949 over the previous year. The contract with Travelers Casualty & Surety Co. is for $7,455.00 which provides the surety bond of $700,000. All three contracts will begin on October 1, 2015, and are for one year. s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve the placement of insurance contracts for the above coverage with Safety National and Travelers Surety Co. and authorize the Mayor and City Clerk to sign contract documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: 2015-2016 Line Clearance Project for Idaho Falls Power Attached for your consideration is the bid tabulation for the FY2015-2016 Line Clearance Project. The sole bid received was from Davey Tree Surgery Co. This is the same company who has subcontracted this work for a number of years. Price per hour Price per 8 hours Price per overtime rate Qualified Working Foreman $38.48 $307.84 $48.87 Qualified Trimmer $26.23 $209.84 $33.31 2  SEPTEMBER 24, 2015 Qualified Ground Person $18.37 $146.96 $23.34 55’ Aerial Lift with Chip Box $16.25 $130.00 $16.25 Chipper $3.73 $29.84 $3.73 Pickup $7.19 $57.52 $7.19 Trimmer Trainee $24.23 $193.84 $30.77 Split Dump Truck $10.33 $82.64 $10.33 Stump Grinder $4.13 Garlon 4 per ounce $57.26 Municipal Services respectfully requests that the City Council award the bid to Davey Tree Surgery Co. for an amount not to exceed $325,000 with an expiration date of October 31, 2016. s/ Craig Rockwoood Director Rockwood appeared and explained a sole source bid relates to one (1) specific item, such as a fire truck, whereas a sole bid indicates only one (1) bid was submitted for the specified project. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to award the Line Clearance Project bid to Davey Tree Surgery Co. for an amount not to exceed $325,000, and authorize the Mayor to sign any necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-16-01 Haul and Spread Sewer Sludge For your consideration is the tabulation for the above subject bid. It is the recommendation of Municipal Services and of Public Works to accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. BIDDER 1) Rhodehouse Construction Inc. Rigby, Idaho Price per kgal-mi (Approximate 205,000) $1.44 Extended Price $295,200.00 s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Ehardt, to accept the lowest responsive responsible bid of Rhodehouse Construction Inc. for a unit amount of $1.44 per kilo gallon which equals approximately $295,200.00, and authorize the Mayor to sign any necessary documents. Roll call as follows: 3  SEPTEMBER 24, 2015 Aye: Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-16-02 Cylinders/Containers of Chlorine and Sodium Bisulfite Attached for your consideration is the tabulation for above subject bid. It is the recommendation of Municipal Services and Public Works to accept the low bid of Thatcher Company for the following Sections. This service will be for the period beginning October 1, 2015, and ending September 30, 2016. Section Description Price per Approximate Container/Cylinder Annual Cost I Chlorine, 150 Pound Cylinders $222.00 $45,288.00 II Chlorine, 1-Ton Container $1,090.00 $209,280.00 III Sodium Bisulfite, per Gallon $1.45 $116,000.00 Approximate Lump Sum $370,568.00 s/ Craig Rockwood It was moved by Councilmember Marohn, seconded by Councilmember Smith, to accept the low bid of Thatcher Company for the above listed Sections and authorize the Mayor to sign any necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-15-13 Dasher Board System It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of 4  SEPTEMBER 24, 2015 $118,985.00. Using the options of re-using the existing Box Floors and Benches saved the City $2,230.00. s/ Craig Rockwood Director Weitzel appeared and stated the boards are in need of repair for safety reasons. He indicated the Idaho Falls Youth Hockey Association has donated $35,000.00 toward the cost of said boards. He stated the request was for a 6” board that will assist with strength and durability, especially with the yearly process of assembly/dismantling. Director Weitzel also stated the Becker boards are installed by a channel system versus a single bolt hole for alignment. He commented the Zamboni driver will occasionally push the boards, thereby causing breakage of the current single bolt. He indicated Becker will also supervise with the installation of the boards utilizing an x-ray-type machine to avoid any water lines. Director Rockwood stated the funds for this project are in the current fiscal year and if the bid is not awarded, the funds will not carry to the 2015-16 Fiscal Year. Discussion followed including the possible concerns of Councilmember Lehto. Director Weitzel believes this is the best system for the City and will provide safety for all users. After further brief discussion it was moved by Councilmember Marohn, seconded by Councilmember Smith to accept and award the lowest responsive responsible bid to Becker Arena Products in the amount of $118,985.00, using the options of re-using the existing Box Floors and Benches, and authorize the Mayor to sign any necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Marohn Nay: Councilmember Ehardt Councilmember Parry There being a tie vote, Mayor Casper voted Aye. Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Tenant Improvements at 310 D Street Attached for your consideration is the tabulation for the Tenant Improvement at 310 D Street. Municipal Services and Alderson, Karst & Mitro Architects, P.A. recommend awarding the contract to Pacific West Construction in the amount of $336,978.00. Contractor Alan Clark Const. C.R. Clark Pacific West D.L. Beck Inc. Shook Const. Const. Const. Base Bid $388,500.00 $386,700.00 $336,978.00 $440,000.00 $369.703.00 Municipal Services respectfully requests the City Council approve and award the bid to Pacific West Construction and authorize the Mayor to execute the contract. s/ Craig Rockwood Councilmember Marohn stated this project will be to utilize office space for Cayenta software personnel as well as relocate some of the current IT staff. This will allow enhanced security to the computer 5  SEPTEMBER 24, 2015 mainframe at its current location. He stated the City currently owns the facility and the funding for the project is in the 2014-15 Fiscal Year budget. Director Rockwood stated the contract with Cayenta specifies office space for the next three (3) years. It was moved by Councilmember Marohn, seconded by Councilmember Smith, to award the contract for Tenant Improvement at 310 D Street to Pacific West Construction in the amount of $336,978.00, and authorize the Mayor to execute the contract. Roll call as follows: Aye: Councilmember Smith Councilmember Ehardt Councilmember Marohn Nay: Councilmember Parry Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Craig Rockwood, Municipal Services Director Subject: Bid IF-15-26 Fabricate and Install Signage and Graphic Elements The City Council approved and authorized Municipal Services and the Parks and Recreation Department to purchase the above listed signs on the open market. It is the recommendation of Municipal Services and of the Parks and Recreation Department to accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount. s/ Craig Rockwood Director Weitzel stated this bid award is for signage at the zoo and the project will occur in three (3) phases. Phase three (3) is included in the 2015-16 Fiscal Year budget. It was moved by Councilmember Marohn, seconded by Councilmember Parry, to accept the bid from Creo Arts to fabricate 194 signs for a total purchase amount of $92,923.00 with a grant that will pay for $14,523.00 of the purchase amount. Roll call as follows: Aye: Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Parry Nay: None Motion carried. Idaho Falls Airport submitted the following item for Council consideration: MEMORANDUM 6  SEPTEMBER 24, 2015 To: Honorable Mayor and City Council From: Craig H. Davis, Airport Director Subject: Request for Council Ratification – Acceptance of FAA Grant Offer Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project - FAA AIP Project No. 3-16-0018-040-2015 The Airport Department respectfully requests Council ratification of the acceptance and execution of Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. This grant represents 93.75% of FAA eligible costs, with the remaining costs funded by Airport budgeted resources. s/ Craig H. Davis Director Davis appeared and explained the Airport only had a 48-hour timeframe to accept the grant from the FAA as this grant came from discretionary funds. This is additional discretionary funds and will be utilized to replace a larger section of the Air Carrier ramp pavement. He stated the project will begin construction in spring of 2016. It was moved by Councilmember Parry, seconded by Councilmember Smith, to ratify the acceptance and execute the Federal Aviation Administration (FAA) Grant Offer AIP No. 3-16-0018-040-2015 in the amount of $2,070,282.00 for the Design, Construction and Construction Administration of the Air Carrier Apron Expansion, Deice Pad and Employee Parking Lot Project. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. The Parks and Recreation Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Greg A. Weitzel, Director, Parks and Recreation Department Subject: Veterinary Services Independent Contractor Agreement Attached for your consideration is a draft independent contractor agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016. The agreement has been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the approval and authorization for Mayor and City Clerk to execute the documents. 7  SEPTEMBER 24, 2015 s/ Greg A Weitzel Director Weitzel stated Dr. Rhonda Aliah has been providing veterinary services at the Idaho Falls Zoo for many years and the City is very grateful for her, and her staff’s, expertise. It was moved by Councilmember Marohn, seconded by Councilmember Parry, to approve the agreement renewal between the City of Idaho Falls and Dr. Rhonda Aliah for the purposes of providing veterinary services at the Idaho Falls Zoo at Tautphaus Park from October 1, 2015 through September 30, 2016, and authorize the Mayor and City Clerk to execute the documents. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Greg A. Weitzel, Director, Parks and Recreation Department Subject: Parks and Recreation Commission Ordinance Changes Attached for your consideration is a draft Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements. The changes have been reviewed and approved by the City Attorney. The Department of Parks and Recreation respectfully requests the authorization and approval of said changes by City Council. s/ Greg A Weitzel It was moved by Councilmember Marohn, seconded by Councilmember Ehardt, to approve the Parks and Recreation Commission Ordinance with proposed changes to clarify general language, seat delineations and attendance requirements under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Marohn Councilmember Parry Councilmember Smith Councilmember Ehardt Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. 8  SEPTEMBER 24, 2015 ORDINANCE NO. 3026 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, AMENDING TITLE 2, CHAPTER 5 BY CLARIFYING ANNUAL ELECTION OF A COMMISSION CHAIR AND ESTABLISHING ATTENDANCE REQUIREMENTS, PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. MEMORANDUM To: Honorable Mayor and City Council From: Greg A. Weitzel, Director, Parks and Recreation Department Subject: Professional Design Services Tautphaus Park Master Plan The Parks and Recreation Department respectfully requests authorization to enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan. This agreement has been reviewed and approved by the City Attorney. The Parks and Recreation Department respectfully requests authorization for Mayor and City Clerk to sign and execute said agreement. s/ Greg A Weitzel Director Weitzel indicated the Tautphaus Park Master Plan has been in development for several years from the request of the City Council. He stated the selection committee interviewed several consultants and unanimously approved the agreement with Design Workshop based on the qualifications process. Director Weitzel noted there was one (1) change to the agreement that will allow for reimbursement of travel expenses. Brief discussion followed regarding coordination of other City departments and community input related to Tautphaus Park. It was moved by Councilmember Marohn, seconded by Councilmember Parry, to enter into an agreement with Design Workshop to provide design services for the Tautphaus Park Master Plan and authorize the Mayor and City Clerk to sign and execute said agreement. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Nay: None Motion carried. The Human Resources Department submitted the following item for Council consideration: MEMORANDUM Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy 9  SEPTEMBER 24, 2015 The Department of Human Resources recommends approval of a Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy. Our measurement period recently ended and we have completed our audit relative to requirements associated with the Patient Protection and Affordable Care Act. In reviewing our current Personnel Policy with regard to benefits for part-time employees we need to make some changes in order to be compliant with the Patient Protection and Affordable Care Act, which requires affordable coverage. Director Marsh appeared and explained this is a house-cleaning item for the Personnel Policy. The deadline for the amendment is October 1, 2015. It was moved by Councilmember Marohn, seconded by Councilmember Ehardt, to approve the Resolution amending Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy and authorize the Mayor to execute necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Nay: None Motion carried. RESOLUTION NO. 2015-29 A RESOLUTION AMENDING SECTION X, WORK WEEK AND DETERMINATION OF BENEFITS, PARAGRAPH C OF THE CITY OF IDAHO FALLS PERSONNEL POLICY. WHEREAS, the City of Idaho Falls has adopted Personnel Policies, and WHEREAS, it becomes necessary to amend the Personnel Policies from time to time, and WHEREAS, Section X, Work Week and Determination of Benefits, Paragraph C of the City of Idaho Falls Personnel Policy does not meet the affordable coverage requirements as outlined in the Patient Protection and Affordable Care Act; and WHEREAS, the City of Idaho Falls desires to be compliant with the Patient Protection Affordability Act. NOW, THEREFORE, the City Council of the Idaho Falls resolves to amend SECTION X, WORK WEEK AND DETERMINATION OF BENEFITS, PARAGRAPH C OF THE CITY OF IDAHO FALLS PERSONNEL POLICY as attached. This policy supersedes all previous personnel policies. PASSED by the City of Idaho Falls City Council this September 24, 2015. s/ Rebecca Noah L. Casper Rebecca Noah L. Casper, Mayor 10  SEPTEMBER 24, 2015 ATTEST: (SEAL) s/ Kathy Hampton Kathy Hampton, City Clerk Idaho Falls Power submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: Approve Change Order #2 for the Old Lower Plant Generator Rewind Project On June 19, City Council awarded the Old Lower Plant general contractor bid to Hydro Consulting and Maintenance Services Inc. (HCMS) in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FY15 and FY16 budgets. In the award memo addressed to Council, staff noted that the bid included some potential deducts that were to be explored as construction progressed. Exploration of those deducts resulted in the initial purchase order to HCMS being issued for $320,400.00 less than the HCMS bid and Council authorized award level. As the contractor advanced with site preparation work, specifically sandblasting, cracking and cavitation was identified. The contractor along with our engineer, Mooney Consulting, evaluated the structural defects and have agreed that Change Order #2 in the amount of $163,730.00 is necessary. With this change order, the new contract sum is $4,702,106.46, less than the original award amount. Idaho Falls Power respectfully requests City Council approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document. Director Flowers appeared and explained this change orders involves time and materials due to the complexities of refurbishment of the 1940’s facility. She stated newer techniques are being applied to the older facility. She commented Change Order Numbers 1, 3, and 4 were not approved by staff due to the consultants recommendations. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve Change Order #2 for $163,730.00 and authorize the Mayor to execute the document. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council 11  SEPTEMBER 24, 2015 From: Jackie Flowers, General Manager Subject: Approve Change Order #5 for the Old Lower Plant Generator Rewind Project On June 19, City Council awarded the Old Lower Plant general contractor bid to HCMS in the amount of $4,858,776.46. This project is a subset of the Old Lower Plant Upgrade and Rewind Project in the Capital Improvement Plan and is in both FYI5 and FY16 budgets. Upon more detailed inspection of the some of the appurtenances, minor refurbishment needs were identified. The contractor submitted and our engineer, Mooney Consulting, concurred that Change Order #5 in the amount of $10,152.95 is necessary. With this change order, the new contract sum is $4,712,259.41. Idaho Falls Power respectfully requests City Council approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve Change Order #5 for $10,152.95 and authorize the Mayor to execute the document. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: Renew Support and Services Agreement with Schneider Electric/Invensys Systems, Inc. Idaho Falls Power operates a complex supervisory control and data acquisition (SCADA) system to remotely monitor and control its electric system facilities. Idaho Falls Power has maintained a personal services agreement with the vendor (Invensys Systems, Inc.) for technical support for 15 years with an annual renewal. The support agreement provides access to technical information, inventory management support, personnel training, backup documentation, backup and restoration services, maintenance support in case of catastrophic loss, and planning and implementing upgrades all with minimal business disruption. Idaho Falls Power respectfully requests City Council approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve renewal of the support and services agreement with Schneider Electric/Invensys Systems, Inc. in the amount of $52,300.00 and authorize the Mayor to execute the document. Roll call as follows: 12  SEPTEMBER 24, 2015 Aye: Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: Approve Contract with Chapman and Cutler, LLP Following retirement of all bonds, Idaho Falls Power has reengaged Chapman and Cutler to review financial and risk management policies of the electric utility. The utility has worked with Chapman and Cutler since the original bond issuance for the Gem State facility. Additionally, they were the lead on drafting the current financial and risk management policies. Idaho Falls Power requests authorization to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to authorize to negotiate a contract with Chapman and Cutler, LLP for an amount not to exceed $30,000.00. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Jackie Flowers, General Manager Subject: Authorize Acquisition of Milsoft Utility Solutions Licenses Idaho Falls Power is updating its electric modeling software to provide for direct integration with other systems used at the utility. The utility solicited quotes from vendors; the lowest responsible quote was received from Milsoft Utility Solutions. Idaho Falls Power requests Council approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents. It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to approve acquisition of Milsoft Utility Solutions licenses for an amount not to exceed $33,500.00 and authorize the Mayor to execute the documents. Roll call as follows: 13  SEPTEMBER 24, 2015 Aye: Councilmember Smith Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. Public Works submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Alley Vacation Request - Alley between Lots 1-10 & 39-48, Block 23, Highland Park Addition The developers of the property located in the Highland Park Addition have requested the vacation of the alley that runs between Lots 1-10 & 39-48 of Block 23. Utility representatives have reviewed and approved the vacation, provided it be used in the future as a public utility easement. The developer is willing to grant said easement prior to alley vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the alley vacation. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to authorize the City Attorney to prepare documents needed to accomplish the alley vacation between Lots 1-10 & 39-48, Block 23, Highland Park Addition. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor & City Council From: Chris H Fredericksen, Public Works Director Subject: Easement Vacation Request - Deed of Easement referenced as Instrument Number 804366 14  SEPTEMBER 24, 2015 Ellsworth and Associates and the owner of the subject lot are asking that the utility easement along the west edge of the lot be vacated. There are no existing utilities in the easement and Idaho Falls Power has reviewed and is in agreement with the vacation. Public Works requests authorization for the City Attorney to prepare documents needed to accomplish the vacation. s/ Chris H Fredericksen It was moved by Councilmember Ehardt, seconded by Councilmember Marohn, to authorize the City Attorney to prepare documents needed to accomplish the easement vacation referenced as Instrument Number 804366. Roll call as follows: Aye: Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Parry Nay: None Motion carried. Community Development Services Department submitted the following items for Council consideration: MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Business Improvement District Management Agreement Attached is the Business Improvement District (BID) Management Agreement for the 2015-2016 Fiscal Year. The agreement is between the City and the Idaho Falls Downtown Development Corporation and includes the roles and responsibilities for each entity for management of the BID. Staff respectfully requests approval of the agreement. Director Cramer appeared and stated this is a yearly management agreement in conjunction with the BID Ordinance. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Business Improvement District (BID) Management Agreement between the City of Idaho Falls and the Idaho Falls Downtown Development Corporation and authorize the Mayor to execute any necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None 15  SEPTEMBER 24, 2015 Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Waters Edge Business Park, Division No. 1 Attached is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Waters Edge Business Park, Division No. 1. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. Director Cramer appeared and stated this is a one-lot plat. The name of this plat was previously known as Printcraft Addition. Following is a list of exhibits used in connection with this request: Slide 1: Zoning map of property Slide 2: Aerial photo of vicinity map Slide 3: Additional aerial photo of vicinity map Slide 4: Final Plat Slide 5: Photo looking west across property Slide 6: Additional photo looking west across property It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Development Agreement for Waters Edge Business Park, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to accept the Final Plat for Waters Edge Business Park, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Marohn Councilmember Parry Councilmember Smith Councilmember Ehardt Nay: None 16  SEPTEMBER 24, 2015 Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Waters Edge Business Park, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards, Avalon Village, Division No. 1 Attached is the application for a Final Plat, Development Agreement, and Reasoned Statement of Relevant Criteria and Standards for Avalon Village, Division No. 1. The Planning and Zoning Commission considered this item at its September 1, 2015, meeting and recommended approval with the conditions included in the development agreement. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. Director Cramer appeared with the following list of exhibits used in connection with this request: Slide 1: Area of location under consideration Slide 2: Aerial photo of vicinity map Slide 3: Aerial photo of final plat Slide 4: Additional aerial photo of final plat Slide 5: Final plat Slide 6: Photo looking south across site Slide 7: Photo looking north across site Slide 8: Photo looking west Slide 9: Photo looking east across site It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Development Agreement for Avalon Village, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn 17  SEPTEMBER 24, 2015 Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to accept the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Avalon Village, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Ordinance to change Fountain Bleu Lane to Madison Avenue Attached is an Ordinance changing the name of Fountain Bleu Lane to Madison Avenue. The request was made by an adjacent property owner. There are currently no properties addressed from Fountain Bleu Lane. All adjacent property owners were notified of the proposed change and have not submitted any concerns to staff. Staff respectfully requests approval of the Ordinance. Director Cramer appeared and stated due to the French spelling of Bleu it could not be located in the GIS system. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Ordinance changing the name of Fountain Bleu Lane to Madison Avenue under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Parry 18  SEPTEMBER 24, 2015 Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3027 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, CHANGING THE NAME OF FOUNTAIN BLEU LANE, A STREET LOCATED WITHIN THE CITY OF IDAHO FALLS, TO MADISON AVENUE; AND ESTABLISHING AN EFFECTIVE DATE. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Public Hearing – Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, Freeman Medical Plaza, Division No. 1 Attached is the application for Annexation with Initial Zoning of PB, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for Freeman Medical Plaza. Division No. 1. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval with conditions. All of the conditions have been addressed on the plat and annexation agreement. Staff concurs with the recommendation of the Planning and Zoning Commission. This item is now being submitted to the Mayor and City Council for consideration. Mayor Casper opened the public hearing and stated all slides, Planning and Zoning Commission minutes, and staff reports be entered into the record. Director Cramer appeared to explain this application request. Following is a list of exhibits used in connection with this request: Slide 1: Vicinity Map Slide 2: Aerial photo of vicinity map Slide 3: Additional aerial photo of vicinity map Slide 4: Comprehensive Plan Future Land Use map Slide 5: Final Plat Slide 6: Photo looking northeast across site Slide 7: Photo looking northwest across site Mayor Casper requested any public comment. Kurt Roland, 1331 Fremont Avenue, Idaho Falls, appeared. Mr. Roland indicated he was representing the owner/developer. He stated this site will be used for a medical building, and proper landscaping will occur. 19  SEPTEMBER 24, 2015 Mayor Casper closed the public hearing. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Annexation Agreement for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Ordinance annexing Freeman Medical Plaza, Division No. 1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Smith Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3028 AN ORDINANCE ANNEXING CERTAIN LANDS TO THE CITY OF IDAHO FALLS WHICH ARE LOCATED SOUTH AND ADJACENT TO SUNNYSIDE ROAD AND WEST OF POTOMAC WAY; AMENDING THE LEGAL DESCRIPTION OF THE CITY WITH THE APPROPRIATE COUNTY AND STATE AUTHORITIES; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None Motion carried. 20  SEPTEMBER 24, 2015 It was moved by Councilmember Parry, seconded by Councilmember Marohn to approve the Ordinance assigning a Comprehensive Plan Designation of Medical Services and establishing the initial zoning for Freeman Medical Plaza, Division No. 1 as PB (Professional and Business Office), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary, that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. Roll call as follows: Aye: Councilmember Smith Councilmember Marohn Councilmember Ehardt Councilmember Parry Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3029 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE INITIAL ZONING OF APPROXIMATELY 1.452 ACRES DESCRIBED IN SECTION 1 OF THIS ORDINANCE AS PB ZONE; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of PB for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to accept the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None 21  SEPTEMBER 24, 2015 Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Freeman Medical Plaza, Division No. 1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Parry Councilmember Smith Councilmember Ehardt Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject: Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance. Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, South Point, Division No. 8 Attached is the application for Annexation with Initial Zoning of R-1, Final Plat, Annexation Agreement, Annexation Ordinance, Zoning Ordinance, and Reasoned Statements of Relevant Criteria and Standards, for South Point, Division No. 8. The Planning and Zoning Commission considered this item at its August 18, 2015, meeting and recommended approval. Staff concurs with this recommendation. This item is now being submitted to the Mayor and City Council for consideration. Mayor Casper opened the public hearing and stated all slides, Planning and Zoning Commission minutes, and staff reports be entered into the record. Director Cramer appeared to explain this application request. Following is a list of exhibits used in connection with this request: Slide 1: Vicinity Map Slide 2: Aerial photo of vicinity map Slide 3: Additional aerial photo of vicinity map, final plat overlayed with preliminary plat Slide 4: Additional aerial photo of plat with surrounding land uses Slide 5: Comprehensive Plan Future Land Use map Slide 6: Final Plat Slide 7: Photo looking west from Calistoga Drive Slide 8: Photo looking west from Fire Thorn Drive Slide 9: Photo looking southwest across property Slide 10: Photo looking east across property Mayor Casper requested any public comment. Jeff Freiberg, 946 Oxbow, Idaho Falls, appeared. Mr. Freiberg had no comments but requested any questions from the Council. There were none. 22  SEPTEMBER 24, 2015 Mayor Casper closed the public hearing. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Annexation Agreement for South Point, Division No. 8, and give authorization for the Mayor and City Clerk to execute the necessary documents. Roll call as follows: Aye: Councilmember Ehardt Councilmember Parry Councilmember Smith Councilmember Marohn Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Ordinance annexing South Point, Division No. 8, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3030 AN ORDINANCE ANNEXING APPROXIMATELY 19.538 ACRES LOCATED SOUTH OF TOWNSHIP, EAST OF 5TH WEST, AND NORTH OF YORK ROAD TO THE CITY OF IDAHO FALLS; DESCRIBING SUCH LANDS; AMENDING THE CITY MAP; AMENDING THE LEGAL DESCRIPTION OF THE CITY WITH THE APPROPRIATE COUNTY AND STATE AUTHORITIES; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Marohn Councilmember Ehardt Councilmember Parry Councilmember Smith Nay: None 23  SEPTEMBER 24, 2015 Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn to approve the Ordinance assigning a Comprehensive Plan Designation of Low Density and establishing the initial zoning for South Point, Division No. 8 as R-1 (Residential), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary, that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. Roll call as follows: Aye: Councilmember Ehardt Councilmember Marohn Councilmember Parry Councilmember Smith Nay: None Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3031 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE INITIAL ZONING OF APPROXIMATELY 19.538 ACRES DESCRIBED IN SECTION 1 OF THIS ORDINANCE AS R-1 ZONE; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Parry Councilmember Marohn Councilmember Smith Councilmember Ehardt Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to accept the Final Plat for South Point, Division No. 8, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. Roll call as follows: Aye: Councilmember Parry Councilmember Ehardt Councilmember Smith Councilmember Marohn 24  SEPTEMBER 24, 2015 Nay: None Motion carried. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for South Point, Division No. 8, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye: Councilmember Smith Councilmember Ehardt Councilmember Marohn Councilmember Parry Nay: None Motion carried. MEMORANDUM To: Honorable Mayor and City Council From: Brad Cramer, Community Development Services Director Subject Zoning Ordinance Renumbering Attached is an Ordinance which renumbers the City of Idaho Falls Zoning Ordinance. The purpose of the renumbering is to integrate the Zoning Ordinance with the rest of City Code instead of being a standalone ordinance. The Planning and Zoning Commission considered this item at its August 4, 2015, meeting and recommended approval. Staff concurs with the recommendation. This item is now being submitted to the Mayor and City Council for consideration. Director Cramer stated the over the course of previous years, numerous updates had been made to the Zoning Ordinance but were not compiled into one official record. This Ordinance includes all previous updates. Mayor Casper opened the public hearing and stated all slides, Planning and Zoning Commission minutes, and staff reports be entered into the record. Mayor Casper requested any public comment. No one appeared. Mayor Casper closed the public hearing. It was moved by Councilmember Parry, seconded by Councilmember Marohn, to approve the Ordinance renumbering the City of Idaho Falls Zoning Ordinance, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye: Councilmember Smith Councilmember Parry Councilmember Ehardt Councilmember Marohn Nay: None 25  SEPTEMBER 24, 2015 Motion carried. At the request of Mayor Casper, the City Clerk read the Ordinance by title only. ORDINANCE NO. 3032 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO; AMENDING AND MOVING THE IDAHO FALLS ZONING ORDINANCE (ORDINANCE NO. 1941) TO THE CITY CODE TO BE CODIFIED THEREIN; PROVIDING SEVERABILITY, CODIFICATION, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. Mayor Casper announced upcoming activities, including the Hydro Power Heritage with a bond fire to follow, the annual Idaho Falls Power Open House and the Pancheri Drive ribbon-cutting. There being no further business, it was moved by Councilmember Ehardt, seconded by Councilmember Parry, to adjourn the meeting at 9:25 p.m. which followed by a unanimous vote. CITY CLERK MAYOR 26