City Council

DECEMBER 18, 2015 The City Council of the City of Idaho Falls met in Special Council Meeting (Council Training Orientation), Friday, December 18, 2015, at the City Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 a.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Ed Marohn Councilmember Barbara Ehardt (departed at 9:52 a.m.) Councilmember Thomas Hally Councilmember David M. Smith Also present: Randy Fife, City Attorney John Radford, Councilmember Elect Michelle Ziel-Dingman, Councilmember Elect Kami Morrison, Executive Assistant Kerry McCullough, Public Information Office Dana Briggs, Economic Development Coordinator Mark McBride, Police Chief Pamela Alexander, Municipal Services Director Craig Davis, Idaho Falls Regional Airport Director Brad Cramer, Community Services Development Director Chris Fredericksen, Public Works Director Robert Wright, Idaho Falls Library Director Melanie Marsh, Human Resources Director Jackie Flowers, Idaho Falls Power Director Dave Hanneman, Fire Chief Greg Weitzel, Parks and Recreation Director Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 7:42 a.m. and stated she had no announcements. She then turned the meeting to City Directors for presentations of their departments: Chief McBride shared the following information: Mission – “The Idaho Falls Police Department strives to create an environment free from crime and disorder through efficient service and valuable community collaboration.” Vision – “A community safe from crime and disorder” Values – Integrity, Trust, Professionalism, Respect Our vision and mission can only be accomplished with the consent and assistance of the public. Total Staff: 87 Officers, from airport to training 23 Emergency Communications Dispatchers 10 Animal Services Officers/Attendants 17 Professional Staff Many volunteers/Citizen Watch Director Alexander stated Municipal Services consists of five (5) divisions: City Clerk’s Office, Treasurer’s Office, Information Technology, Controller’s Office, and General Services. Municipal Services Department Goals: 1  DECEMBER 18, 2015 Establish, revise and implement accounting internal controls Implement new Enterprise Resource Planning (ERP) system (Cayenta) Revise, update and implement Information Technology and cyber security plans Priority Based Budgeting (PBB) Develop City Facility Improvement Plan Total staff of 81: 67 full-time employees 14 part-time employees Director Davis shared the following information: Airport Mission and Management Overview – “To serve the traveling public by providing and maintaining a safe, secure and efficient airport operating environment”, “Successful Airport Management is accomplished through a series of Balancing Acts -1) Airports must balance the competing forces between National Policy, Government Oversight, Airline Service, General Aviation, Capital Infrastructure Development, Airport & Community Needs. 2) FAA Grant Assurances require Public Airports to balance its operations between providing a public service and operating as a business enterprise, in effort to become financially self-sustaining as possible. Director Davis stated the airport is 100% Enterprise Fund. Total staff: 13 full-time employees 1 regular part-time employee 3 seasonal part-time employees Director Cramer stated Community Development Services Department consists of two (2) divisions: 1-Planning Division, which is utilized for current and long-range planning, includes; Bonneville Metropolitan Planning Organization (BMPO), the Redevelopment Agency, Code Enforcement, and Community Development Block Grant (CDBG) administration. 2-Building Division, which is overseen by the Building Official, includes; the Building Inspector, Mechanical and Plumbing Inspector, Electrical Inspector, and permits. Director Cramer stated Community Development Services will regularly have items for Council consideration which will require public hearing(s). He encouraged the Council to thoroughly review all staff reports and commission minutes prior to such hearing(s). Total staff: 15 full-time employees in addition to various boards, commissions, and committees. Director Fredericksen stated Public Works consists of six (6) divisions: 1-Engineering – includes Design, Construction, Survey, and Traffic Sections. 2-Geographic Information System (GIS), a software system used to display all forms of geographically referenced information – includes basic street maps, cadastral maps, aerial photo maps, utility maps, and informational maps. 3-Sanitation – includes residential, commercial, large recycle bins, recent residential Autoload Analysis, and assistance with private providers of curbside recycling. 4-Street – maintains all public streets, alleys and bridges, including 630 paved lane miles, 151 bridges/structures, and 34 miles of alleys. 5-Sewer – includes non-metered and industrial accounts, wastewater collection, wastewater treatment, and provides outside services. 6-Water – includes billable accounts, distribution to 310 miles of main line, and supply of 19 deep wells. Total staff: 120 employees Director Wright stated he does not directly work for the Council as he works for an independent, non- partisan Library Board. The Library Board, consisting of five (5) trustees governs the Library, however, the Library cannot purchase land and/or equipment without approval from the City Council. He indicated 2  DECEMBER 18, 2015 the Library serves approximately 105,000 residents in Bonneville County and circulates approximately 100,000 items per month. Total staff, including full-time, part-time, and seasonal: approximately 60. Director Marsh shared the following information: Purpose – Human Resources supports city departments in minimizing employee risk and maximizing employee productivity through recruiting, retention, succession planning, performance management, innovative process solution, total compensation, and training and development. Goals for 2016: Update Personnel Policy Civil Service changes Complete compensation study More training opportunities for employees Wellness program development Work with Legal, Fire Administration, and Fire Union to update Fire Union Contract Total staff: 3 full-time employees 1 intern Total City staff: approximately 620 full-time employees Director Flowers stated all City Councilmembers are also the board members for Idaho Falls Power (IFP). She shared the following information: Mission Statement – Idaho Falls Power shall be the consumer-owned electrical energy supplier of choice for its customers by: 1-Offering safe, reliable, high quality power and related services 2-Giving superior customer service 3-Being a regional price leader Operating Principles – Idaho Falls Power employees shall accomplish the mission of Idaho Falls Power in accordance with the following operating principles: 1-Idaho Falls Power recognizes the importance of employee and customer safety. 2-Idaho Falls Power will aggressively pursue the least cost, reliable power supply mix consistent with good business practices. 3-Idaho Falls Power believes that efficient use of electrical energy is an important part of the power supply and will do all possible to encourage and promote cost-effective energy efficiency measures. 4-Idaho Falls Power will maintain, upgrade and install the power distribution and transmission system to serve our customers in accordance with current best engineering, environmental and business practices. 5-Idaho Falls Power will aggressively seek to provide new services and products that will meet the needs of our customers in a cost-effective manner. 6-Idaho Falls Power recognizes the importance of working with other city division to share costs and services where appropriate. Total staff: 71 employees Chief Hanneman indicated the Fire Department is funded through the Enterprise Fund, as well as the General Fund. He stated daily operations include 1 Battalion Chief, 5 Fire Stations (+1 ambulance in Swan Valley), 5 Engine Companies, 6 Ambulances, and 1 Airport Rescue Fire Fighting (ARFF) Engine. There are currently six (6) stations located in Idaho Falls and one (1) station located in Swan Valley. All stations serve the City of Idaho Falls, Fire District No. 1, including ambulance service to Bonneville County and other surrounding counties. Fire Department Special Teams consists of: Swift Water Rescue 3  DECEMBER 18, 2015 Regional Response Haz-Mat Team Technical Rescue Team Aircraft Rescue Firefighting Total staff: 115 Operations personnel 8 Support or Administration personnel Mr. Fife stated although he is employed by the City, he does not individually work for the Mayor or the Councilmembers. He is available at all times for any questions, concerns, or advice. A portion of his duties include monitoring of the Open Meetings Law, the Local Land Use Planning Act (LLUPA), and Public Records. His staff consists of prosecution and general legal services for the City. The Legal Department duties include; Draft all resolutions, ordinances, and agreements Review policies, records requests, and change orders Over-site of each department Claim assistance with Idaho Counties Risk Management Program (ICRMP) Total staff: 7 full-time employees Director Weitzel stated 48% of the Parks and Recreation Department budget consists of user fees and charges. He shared the following information: Mission – To provide quality parks and recreation opportunities based upon cost efficiency and community needs. Competitive Platform – A park and recreation system that…  Adapts to the challenges and changing trends in our community  Draws funding and community support.  Connects the City through a network of trails.  Expands active recreation and indoor opportunities.  Better utilizes the riverfront and downtown.  Becomes Accredited & Gold Medal Award Winning Department. The Parks and Recreation Department’s operational activities are separated into: 1-Parks – includes parks maintenance, horticulture and urban forestry, weed and environmental control, irrigation management, and cemeteries. 2-Recreation – includes Wes Deist Aquatic Center, Joe Marmo/Wayne Lehto Ice Arena, the Recreation Center, Activity Center, athletic leagues, programs and special events. 3-Golf 4-Zoo 5-Administrative Divisions There are also multiple boards and commissions. Total staff: 70 full-time employees 270 part-time employees in excess of 1250 volunteers Discussion of Council 2016 Meeting Schedules: General discussion followed regarding Council Work Sessions, Idaho Falls Power Board Meetings, Council Meetings, and Special Meetings due to holiday schedules. There being no further business, it was moved by Councilmember Marohn, seconded by Councilmember Hally, to adjourn at 10:04 a.m., which motion passed by unanimous vote. 4  DECEMBER 18, 2015 _____________________________________ _______________________________________ CITY CLERK MAYOR 5