City Council

CITY COUNCIL MEETING Thursday, May 25, 2017 7:30 p.m. CITY COUNCIL CHAMBERS 680 Park Avenue Idaho Falls, ID 83402 Thank you for your interest in City Government. If you wish to express your thoughts on a matter listed below, please contact Councilmembers by email or personally before the meeting. Public testimony on agenda items will not be taken unless a hearing is indicated. Be aware that an amendment to this agenda may be made upon passage of a motion that states the reason for the amendment and the good faith reason that the agenda item was not included in the original agenda posting. Regularly-scheduled City Council Meetings are live streamed at www.idahofallsidaho.gov, then archived on the city website. If you need communication aids or services or other physical accommodations to participate or access this meeting, please contact City Clerk Kathy Hampton at 612-8414 or the ADA Coordinator Lisa Farris at 612-8323 as soon as possible and they will accommodate your needs. 1. Call to Order. 2. Pledge of Allegiance. 3. Public Comment. Members of the public are invited to address the City Council regarding matters that are not on this agenda or already noticed for a public hearing. When you address the Council, please state your name and address for the record and please limit your remarks to three (3) minutes. Please note that matters currently pending before the Planning Commission or Board of Adjustment which may be the subject of a pending enforcement action, or which are relative to a City personnel matter are not suitable for public comment. 4. Consent Agenda. Any item may be removed from the Consent Agenda at the request of any member of the Council for separate consideration. A. Item from Municipal Services: 1) Bid IF-17-19 Electrical Inventory B. Item from Human Resources: 1) Change to Section XXIX of the City’s Personnel Policy Manual C. Items from the City Clerk: 1) Expenditure Summary for the month of April, 2017 2) Treasurer’s Report for the month of April, 2017 3) Minutes from the May 8, 2017 Council Work Session and Executive Session; and May 11, 2017 Council Meeting. 4) License Applications, all carrying the required approvals. RECOMMENDED ACTION: To approve all items on the Consent Agenda according to the recommendations presented. 5. Regular Agenda. A. Community Development Services 1) Resolution to Set a Public Hearing to Consider Renewal of the Downtown Business Improvement District (BID): Business Improvement Districts are governed by Idaho Code Title 50 Section 26. The statute requires the Council to adopt a resolution of intention to establish or renew the district. The resolution must include a date for a public hearing to be held in consideration of the establishment of a district. The resolution for this renewal sets the public hearing date as July 13, 2017. RECOMMENDED ACTION: To adopt the resolution to set a public hearing to consider renewal of the Downtown Business Improvement District, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate). 2) Public Hearing – Annexation and Initial Zoning of R-1, Annexation and Zoning Ordinances, and Reasoned Statement of Relevant Criteria and Standards, Yorkside, Division No. 3: For consideration is the application for Annexation and Initial Zoning of R-1, Annexation and Zoning Ordinances, and Reasoned Statement of Relevant Criteria and Standards, Yorkside, Division No. 3. The Planning and Zoning Commission considered this item at its April 4, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Ordinance annexing Yorkside, Division No. 3, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance). b. To approve the Reasoned Statement of Relevant Criteria and Standards for the annexation for Yorkside, Division No. 3, and give authorization for the Mayor to execute the necessary documents. c. To approve the Ordinance assigning a Comprehensive Plan Designation of Low Density Residential and establishing the initial zoning for Yorkside, Division No. 3 as R-1 (Residence Zone), under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary (or consider the Ordinance on the first reading and that it be read by title, or reject the Ordinance), that the Comprehensive Plan be amended to include the area annexed herewith, and that the City Planner be instructed to reflect said annexation, zoning, and amendment to the Comprehensive Plan on the Comprehensive Plan and Zoning Maps located in the Planning Office. d. To approve the Reasoned Statement of Relevant Criteria and Standards for the Initial Zoning of R-1 Residence Zone for Yorkside, Division No. 3, and give authorization for the Mayor to execute the necessary documents. 3) Final Plat, Development Agreement, Reasoned Statement of Relevant Criteria and Standards, Yorkside, Division No. 3: For consideration is the application for Final Plat, Development Agreement, Reasoned Statement of Relevant Criteria and Standards, Yorkside, Division No. 3. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Page 2 of 3  Also included for reference is the Water Use and Assessment Agreement. Typically this document is signed prior to the plat being approved. However, the document was not able to be presented to the irrigation district prior to the City Council meeting. Staff requests the document be approved and the Mayor authorized to sign so when the irrigation district approves it at their board meeting it can be recorded along with the plat. RECOMMENDED ACTIONS: (in sequential order) a. To approve the Development Agreement for Yorkside, Division No. 3, and give authorization for the Mayor and City Clerk to execute the necessary documents. b. To accept the Final Plat for Yorkside, Division No. 3, and give authorization for the Mayor, City Engineer, and City Clerk to sign said Final Plat. c. To approve the Reasoned Statement of Relevant Criteria and Standards for the Final Plat for Yorkside, Division No. 3, and give authorization for the Mayor to execute the necessary documents. d. To approve the Water Use and Assessment Agreement for Yorkside, Division No. 3, and give authorization for the Mayor and City Clerk to execute the necessary documents. B. Municipal Services 1) Bid IF-17-18, Bleacher Seating & Equipment for Sandy Downs: It is the recommendation of the Parks and Recreation and Municipal Services Departments to accept the sole bid from Southern Bleacher Company, Inc. to furnish bleacher seating and equipment for Phase II and Phase III for a lump sum amount of $36,100.00. A total of $30,000 is budgeted in the 2016/17 Sandy Downs, improvements other than buildings budget. The additional $6,100 over the budget will be covered through project savings in the 2016/17 Parks Administration, improvements other than buildings budget. It is further recommended to reject bids submitted for Phase I and Phase IV due to budgetary restrictions. RECOMMENDED ACTION: To accept the sole bid from Southern Bleacher Company, Inc. to furnish bleacher seating and equipment for a lump sum amount of $36,100.00 (or take other action deemed appropriate). C. Legal Department 1) Resolution to Destroy Certain Temporary Documents: For consideration is a resolution to authorize the destruction of certain temporary records which have no intrinsic, historical, or other value. RECOMMENDED ACTION: To adopt the resolution for destruction of certain temporary records, and give authorization to the Mayor and City Clerk to sign the necessary documents (or take other action deemed appropriate). 6. Motion to Adjourn. Page 3 of 3  Rebecca Casper, Mayor Ryan Tew, Human Resource Department Director May 22, 2017 Vote to Approve Change to Personnel Manual Pursuant to discussion held during the May 22, 2017 City Council Work Session, the Human Resources Department respectfully requests that the Council consider and vote on proposed changes to the City’s Personnel Policy Manual. These proposed changes deal with the Section XXIX – GRIEVANCE PROCEDURES COUNCIL AGENDA ACTION: Consider and vote on changes to Section XXIX of the City of Idaho Falls Personnel Policy Manual. ATTACHED: Proposed changes to Section XXIX of the City of Idaho Falls Personnel Policy Manual. ... XXIX. GRIEVANCE PROCEDURES: A. The purpose of this grievance procedure is to ensure the City maintains a productive, cooperative efficient and experienced work force, thereby enhancing the public welfare. Its purpose is also to protect the interests of the City by ensuring that capable and productive employees are not unjustifiably terminated or treated inappropriately by their superiors and to ensure the City and its administrative staff and employees are afforded an opportunity to resolve errors and disputes without the need for judicial intervention. NOTHING HEREIN SHALL BE CONSTRUED TO GRANT AN EMPLOYEE ANY RIGHT OR EXPECTATION OF CONTINUED EMPLOYMENT, TO LIMIT THE REASONS FOR WHICH AN EMPLOYEE MAY BE DISCHARGED, TO SPECIFY THE DURATION OF EMPLOYMENT OR TO IMPLY AN EMPLOYEE MAY ONLY BE TERMINATED FOR CAUSE. B. For the purposes hereof, a grievance is defined as any complaint by a regular employee, other than a Division Director, concerning the following: 1. A disciplinary action taken against an employee; 2. Any action taken by an employee or Supervisor which results in unfair or discriminatory treatment, inequity or arbitrary or capricious action relative to an employee; 3. Any interpretation or dispute regarding the terms and conditions of this Policy; 4. Retaliation or recrimination as a result of any action by a superior which violates public policy or law. C. A grievance shall not include complaints concerning non-personnel matters generally affecting the operation of a division or department of the City, complaints concerning the efficiency with which a division or department is run and complaints concerning nonpersonnel matters relating to the formulation of public policy or other matters requiring administrative discretion that do not otherwise conflict with the terms of this Policy. D. All employees who file grievances shall be free from restraint, interference, discrimination or reprisal by the City, its officers or employees. E. All documents, records and information generated, compiled or kept in conjunction with a grievance shall be exempt from disclosure to the public pursuant to the provisions of the Idaho Public Records Act, Idaho Code Section 9-340(36), provided, however, an employee who files a grievance may obtain copies of any such records pursuant to Idaho Code Section 9-342. F. Subject to the provisions of this policy regarding discrimination and harassment, no employee shall file a grievance unless he or she has made a reasonable effort to resolve the subject of the grievance with his or her immediate supervisor or other person against whom the grievance is filed. G. All grievances shall be commenced by filing the grievance with an Initial Hearing Officer (“IHO”). The IHO shall be the Division Director for the Division out of which the grievance arises. Such grievance shall be in writing and shall contain a succinct summary of the pertinent facts and a statement that the complaint is filed pursuant to the grievance procedure set forth herein. All PERSONNEL POLICY RESOLUTION PAGE 1 OF 2 grievances shall be filed within five (5) working days after the occurrence of the act giving rise to the grievance. Upon the filing of the grievance, the IHO shall forthwith commence his or her investigation, review the grievance and render an oral decision as soon as reasonably possible after the grievance is filed. In conducting the investigation, the IHO may consult with any employee or person having knowledge of the circumstances of the grievance. H. Any employee may appeal the decision of an IHO by filing a Notice of Appeal with the Mayor. Such Notice of Appeal shall be physically filed within five (5) working days of the date the decision of the IHO was delivered to the employee. Such Notice of Appeal shall contain a brief statement of the employee's intent to appeal the decision and shall also contain a copy of the original grievance and a copy of or brief summary of the decision rendered by the IHO. Upon the receipt of a Notice of Appeal, the Mayor shall appoint a Final Hearing Panel (“FHP”) consisting of any Division Director who did not act as the IHO and one member of the City Council. The City Attorney may counsel with and provide legal advice to the FHP, but shall have no vote with respect to the rendering of any decision by the FHP. I. As soon as the FHP has been appointed, the panel shall convene for the purpose of determining whether the matter can be resolved informally or whether the resolution of the matter requires a hearing. If the panel concludes the matter can be resolved informally they may conduct such investigation as they deem appropriate including but not limited to conducting a review of written documents and undertaking informal discussions with the parties or other persons who may have relevant information concerning the matter. After conducting such informal review the panel shall issue its decision in an expedtitious manner. If the panel concludes the matter requires a hearing then it shall promptly set a date, time and place for a hearing and shall send a written notice of hearing to the grievant and the IHO. At the hearing, the complaining employee may present testimony and evidence concerning the grievance and examine and cross-examine witnesses. The FHP may require the attendance of any employee having knowledge of the matter and any employee who refuses to appear at the request of the FHP shall be deemed guilty of insubordination. A transcribable, verbatim record of the proceedings shall be kept and maintained by the City for a period of at least six (6) months thereafter. The hearing shall be conducted in an informal manner, without adherence to formal rules of evidence. During or following the conclusion of the hearing, the FHP shall consider the testimony and evidence presented at the hearing and shall base its decision solely thereupon. At the conclusion of the hearing, the FHP may consult with the City Attorney concerning the applicable law. The FHP shall render a written decision and deliver a written copy thereof to the complaining employee as soon as possible, but in no event later than thirty (30) working days after the conclusion of the hearing. All decisions of the FHP shall be final. J. Every investigation and decision related to a removal, suspension, demotion or discharge of a police officer who was employed by the City before April 30, 2017, and who successfully completed a twelve (12) month probationary period shall include a determination of whether the removal, suspension, demotion or discharge was for political or religious reasons or was made in good faith and for cause. K. This Grievance procedure shall be the sole and exclusive method by which employee grievances are considered and resolved. In the event an employee fails to file a grievance or fails to properly or timely follow the procedure contemplated herein, the grievance shall be deemed waived. ... PERSONNEL POLICY RESOLUTION PAGE 2 OF 2 htr605 5/10/2017 City of Idaho Falls Expenditure Summary From 4/01/2017 To 4/30/2017 ------------------------------------------------------------------------------------------------------------------------------------ Total Fund Expenditure ------------------------------------------------------------------------------------------------------------------------------------ Reserve Accounts Fund 1,239,094.49 Street Fund 44,365.52 Recreation Fund 84,109.34 Library Fund 77,432.30 MERF Fund 176,185.19 EL Public Purpose Fund 49,820.33 Golf Fund 112,975.51 Self-Insurance Fund 78,704.46 Municipal Capital Imp F 240,305.89 Street Capital Imp Fund 40,000.00 Water Capital Imp Fund 5,437.41 Fire Capital Improvement 46,685.91 Airport Fund 208,499.79 Water & Sewer Fund 612,176.58 Sanitation Fund 7,024.68 Ambulance Fund 33,568.05 Electric Light Fund 2,556,713.38 Payroll Liability Fund 2,685,842.88 8,298,941.71 1 of 3 CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT KENNETH MCOMBER - TREASURER APRIL, 2017 BEGINNING BEGINNING TOTAL MATURED JOURNAL TOTAL NEW JOURNAL CASH ON INVESTED ENDING FUND CASH BALANCE RECEIPTS INVESTMTS DEBIT EXPENSES INVESTS CREDITS HAND FUNDS BALANCE GENERAL (1,447,097.78) 7,661,690.19 1,437,633.58 1,500,176.67 3,556,089.25 4,112,334.27 1,000,000.00 568,500.98 (634,033.53) 8,608,611.30 7,974,577.77 HEALTH & ACCIDENT INSUR. 77,573.43 2,472,573.43 - 2,145,000.00 - - - - 2,222,573.43 250,000.00 2,472,573.43 STREET 1,344,548.56 1,844,548.56 1,069,693.22 - - 163,573.84 1,000,000.00 107,727.06 1,142,940.88 1,500,000.00 2,642,940.88 RECREATION (7,411.22) (7,411.22) 68,763.91 - - 163,756.20 - 23,407.28 (125,810.79) - (125,810.79) LIBRARY 600,550.11 2,000,550.11 16,384.31 200,000.00 - 205,708.85 400,000.00 6,123.54 205,102.03 1,600,000.00 1,805,102.03 AIRPORT PFC FUND 46,294.11 46,294.11 74,973.61 - - - - 46,294.11 74,973.61 - 74,973.61 MUNICIPAL EQUIP. REPLCMT. 439,110.90 17,059,506.54 31,426.01 2,847,180.99 242,944.40 176,185.19 2,777,399.99 - 607,077.12 16,550,614.64 17,157,691.76 EL. LT. WEATHERIZATION FD 264,457.94 2,364,457.94 22,866.00 600,000.00 111,195.32 49,820.33 850,000.00 - 98,698.93 2,350,000.00 2,448,698.93 BUSINESS IMPRV. DISTRICT 92,902.13 92,902.13 - - - - - - 92,902.13 - 92,902.13 EL RATE STABILIZATION FD 277,063.74 20,807,271.48 - - - - - 206,439.70 - - - EL CAPITAL IMPROVEMENT 35,723.68 10,369,563.42 - - - - - 106,347.72 - - - GOLF (318,079.17) (318,079.17) 267,200.44 - - 205,283.78 - 54,393.77 (310,556.28) - (310,556.28) GOLF CAPITAL IMPROVEMENT 154,866.17 154,866.17 - - - - - - 154,866.17 - 154,866.17 SELF-INSURANCE FD. 529,257.68 2,429,257.68 94,524.14 300,000.00 - 78,704.46 200,000.00 645,077.36 1,800,000.00 2,445,077.36 SANITARY SEWER CAP IMP. 332,575.33 1,432,575.33 21,588.60 - - - - - 354,163.93 1,100,000.00 1,454,163.93 MUNICIPAL CAPITAL IMP. 443,219.63 1,043,219.63 5,617.36 500,000.00 - 240,305.89 - - 708,531.10 100,000.00 808,531.10 STREET CAPITAL IMPRV. 356,288.28 2,656,288.28 - - - 40,000.00 - 8,500.25 307,788.03 2,300,000.00 2,607,788.03 BRIDGE & ARTERIAL STREET 350,738.32 350,738.32 4,653.52 - 751.88 - - - 356,143.72 - 356,143.72 WATER CAPITAL IMPR. 492,865.66 2,792,865.66 38,374.97 400,000.00 - 5,437.41 400,000.00 - 525,803.22 2,300,000.00 2,825,803.22 SURFACE DRAINAGE 110,898.05 110,898.05 544.06 - 98.26 - - - 111,540.37 - 111,540.37 TRAFFIC LIGHT CAPITAL IMPRV. 514,558.53 1,505,904.36 2,005.30 200,000.00 34,096.00 - 200,000.00 - 550,659.83 991,345.83 1,542,005.66 PARKS CAPITAL IMPROVEMENT 218,432.24 218,432.24 3,470.00 - - - - - 221,902.24 - 221,902.24 FIRE CAPITAL IMPROVEMENT (2,196,164.76) (2,196,164.76) 2,654.66 - - 46,685.91 - 762,315.44 (3,002,511.45) - (3,002,511.45) AIRPORT 59,632.57 1,959,632.57 216,987.91 1,300,000.00 - 310,099.87 600,000.00 58,539.36 607,981.25 1,200,000.00 1,807,981.25 WATER & SEWER 2,165,152.10 30,317,998.28 1,550,731.33 6,603,729.71 - 925,489.87 7,402,000.00 976,640.96 1,015,482.31 28,951,116.47 29,966,598.78 W & S EQUIPMENT REPLACE 1,009,972.87 1,009,972.87 - - - - - - 1,009,972.87 - 1,009,972.87 W & S SANITARY INTERCPT 742,691.10 742,691.10 - - - - - - 742,691.10 - 742,691.10 SANITATION 350,116.75 1,050,116.75 342,901.71 - 143,691.44 144,309.96 - - 692,399.94 700,000.00 1,392,399.94 AMBULANCE (180,309.64) (180,309.64) 678,786.10 - - 398,323.49 - 339,783.27 (239,630.30) - (239,630.30) ELECTRIC LIGHT 275,280.20 9,968,848.23 4,798,126.78 3,100,000.00 - 3,282,348.05 2,800,000.00 1,020,933.10 1,070,125.83 9,393,568.03 10,463,693.86 IFP RATE STABILIZATION FD - - 51,232.63 4,000,000.00 206,439.70 - 3,100,000.00 - 1,157,672.33 19,475,978.61 20,633,650.94 IFP CAPITAL IMPROVEMENT - - 27,312.99 1,000,000.00 106,347.72 - 400,000.00 - 733,660.71 9,888,068.87 10,621,729.58 PAYROLL FUND 181,278.14 181,278.14 4,929,837.26 - - 3,283,060.21 - 151,431.11 1,676,624.08 - 1,676,624.08 CLAIMS FUND - - 2,966,744.53 - - 2,966,744.53 - - - - - TOTAL ALL FUNDS 7,316,985.65 119,942,976.78 18,725,034.93 24,696,087.37 4,401,653.97 16,798,172.11 21,129,399.99 4,437,377.65 12,774,812.17 109,059,303.75 121,834,115.92 2 of 3 CITY OF IDAHO FALLS MONTHLY TREASURER'S REPORT CASH AND INVESTMENT REPORT Apr-17 DISTRIBUTION OF CASH INVESTMENTS CASH AND TRUST ACCOUNTS TIME TO MATURITY INSTITUTION AMOUNT INVESTMENT TYPE 1-30 DAYS 31-90 DAYS 91-180 DAYS OVER 180 DAYS TOTAL BPA Loan Imprest (BICLI) $113,124.85 Certificate of Deposit 490,000.00 2,450,000.00 2,740,000.00 9,215,000.00 $14,895,000.00 El. Lt. Imprest (BIELI) $13,853.00 Refund Acct. (BIRFD) $95,585.92 U.S. Securities - - 15,000.00 $8,000,000.00 $8,015,000.00 Wells Fargo Bank $6,623,924.16 Petty Cash $14,740.00 Commercial Paper 8,986,243.61 9,988,581.67 - - $18,974,825.28 US Bank (US) $4,082,654.00 US Bank Payroll (USPAY) $1,813,749.20 Corporate Bonds 7,559,804.29 8,251,197.53 1,000,000.00 50,363,476.65 $67,174,478.47 Wells Fargo Bank (WELLS) $9,512.95 Key Bank $7,668.09 TOTAL $17,036,047.90 $20,689,779.20 $3,755,000.00 $67,578,476.65 $109,059,303.75 TOTAL $12,774,812.17 3 of 3  May 8, 2017 - Unapproved The City Council of the City of Idaho Falls met in Special Meeting (Council Work Session), Monday, May 8, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 3:00 p.m. Call to Order and Roll Call: There were present: Mayor Rebecca L. Noah Casper Councilmember Barbara Ehardt Councilmember Ed Marohn Councilmember Thomas Hally Councilmember John B. Radford Councilmember David M. Smith Councilmember Michelle Ziel-Dingman Also present: Ryan Tew, Human Resources Director Chris Fredericksen, Public Works Director Jeff Moad, Parks and Recreation Maintenance Operator Eilene Horne, Human Resources Analyst Dana Briggs, Economic Development Coordinator Pamela Alexander, Municipal Services Director Bear Prairie, Idaho Falls Power Assistant General Manager Randy Fife, City Attorney Kerry Hammon, Public Information Officer Kathy Hampton, City Clerk Mayor Casper called the meeting to order at 3:03 p.m. with the following agenda items: Calendar, Announcements and Reports: May 9, Arbor Day planting project May 10, A Night at the Museum May 11, TRPTA (Targhee Regional Public Transportation Authority)/BMPO (Bonneville Metropolitan Planning Organization) Advisory Committee Meeting May 11, City Council Meeting May 13, Community College Citizens March May 15, Officer Memorial May 16, Election Day May 18, City Club May 18, ISO (Insurance Services Office) Press Conference, Fire Station No. 1 Conference Room May 22, City Council Work Session May 22, Mayor’s bike ride at Community Park May 25, Idaho Falls Power Board Meeting May 25, City Council Meeting May 26-29, Field of Honor Flag Display at Freeman Park May 29, Memorial Day, City holiday Acceptance and/or Receipt of Minutes: It was moved by Councilmember Marohn, seconded by Councilmember Hally, to accept all minutes included in the packet. Roll call as follows: Aye – Councilmembers Dingman, Radford, Marohn, Smith, Hally, Ehardt. Nay – none. Motion carried. Mayor Casper stated the Blue Angels will be holding a welcome celebration on Wednesday, July 19 and a practice session on Friday, July 21. A Veterans event will be held prior to the July 21 practice session. Horse racing events 1  May 8, 2017 - Unapproved will be occuring at Sandy Downs in the upcoming summer months. The July 4th parade will include several floats from the City with a City administration/leadership entry collecting donated items/goods. Secretary of Energy Rick Perry will be visiting DOE (Department of Energy) locations on May 9 and 10. Rose Hill Cemetery experienced recent vandalism including damage to several grave sites and property. The possibility of establishing a donation fund to assist with damage/costs was suggested. The first round of Police Chief interviews occurred May 8 with additional interviews scheduled for May 11. Hiring timeframe anticipated in July-August. Councilmember Hally stated ICUA (Idaho Consumer Owned Utilities Association) will be held July 19-21. City Club forum on May 18 will include a presentation from the Oppenheimer Companies. Councilmember Marohn stated the Fire Station No. 1 Grand Opening was well attended with approximately 700 people touring the facility. Councilmember Radford expressed his appreciation to those downtown businesses who assisted with the Fire Station Grand Opening. He stated there are several new baby animals at the Zoo. Councilmember Ehardt had no items to report. Councilmember Smith stated he will be attending APPA (American Public Power Association) July 19-21. Councilmember Dingman stated the Clean and Green City-wide Cleanup campaign began May 5. The City website has additional information for recycling and indoor/outdoor waste. It was moved by Councilmember Dingman, seconded by Councilmember Ehardt, to modify the agenda to add discussion of proposed Idaho Falls Fraternal Order of Police (FOP) presentation at the next work session (May 22) with the good faith reason that the Council will not meet again before the next Work Session and the request was recently received. Mayor Casper stated the agenda setting authority resides with the Mayor, however any action can be requested by majority of the Council. She indicated it’s unusual for an entity who would like to be on the agenda not to bring it to the attention of the administration. She believes the action to include this item on the agenda has only been addressed in the media and not presented to the City. She stated no communication has occurred between the FOP and the City administration. Councilmember Dingman believes there are several questions in general and she does not want to delay the officers. She stated the motion would include a presentation to the Council on the topic of potential of unionization. Mayor Casper proposed the discussion item be added to the end of agenda. Roll call as follows: Aye – Councilmembers Dingman, Radford, Marohn, Smith, Ehardt. Nay – Councilmember Hally. Motion carried. Mayor Casper stated all citizens have the right to communicate with the Councilmembers at any time and in a variety of ways, unless a quasi-judicial matter is involved or any constraints of a public hearing prohibit such comments. She believes there may be a misunderstanding that just because a public hearing is not being held that there is no forum for Council contact, which is not the case. Councilmember Marohn reiterated that public input is not always a public hearing. Mayor Casper stated with the recent rescission of the Civil Service System occurring over the course of three (3) separate readings she expected communication would have taken place between each of those meetings. Councilmember Dingman stated all Councilmember emails and phone numbers are public record and indicated the Council are available to meet and communicate with community members. Budget Workshop Part II: Employees Wages Discussion: Director Tew reviewed inflation data regarding CPI (Consumer Price Index). He stated CPI is a means to measure inflation based on goods (food, housing, fuel, clothing) that most consumers utilize and purchase on a regular basis. He presented the following information with brief discussion throughout: Source Inflation Reference US Bureau of Labor CPI Actual March/2016 to https://www.bls.gov/regions/west/cpi- Statistics March/2017: 2.4% summary/consumerpriceindex_summary_western.pdf The Livingston Survey - CPI projected 2017: 2.4% https://www.philadelphiafed.org/-/media/research-and- Federal Reserve Bank of CPI projected 2018: 2.5% data/real-time-center/livingston- Philadelphia survey/2016/livdec16.pdf?la=en Idaho Division of CPI Projected 2017: 2.4% https://dfm.idaho.gov/publications/eab/ief/ief_apr2017.pdf Financial Management CPI Projected 2018: 2.5% https://dfm.idaho.gov/publications/eab/ief/ief_oct2016.pdf Forecast 2  May 8, 2017 - Unapproved 2017 Federal Employee 2.1% http://www.fedsmith.com/2016/12/28/president-issues- Pay Raise Issued by order-finalizing-2017-federal-employee-pay-raise/ President Obama Director Tew stated he attempted to compare an average of other cities within the State but was unable to provide any data due to the variety of compensation structures. He indicated any inflation increase would begin October 1. He recommended a 2.5% inflation adjustment for City employees. Mayor Casper requested a working consensus from the Council to build the 2.5% adjustment into the budget worksheets. There were no objections. She noted the adjustment for the previous year was 1.75%. At the request of Councilmember Radford, Director Tew stated 1%=~$284,00, 2.5%=~$710,000. Director Tew indicated the following year the City will transition to a pay for performance format which is market-based. Update on Pay for Performance: Director Tew stated in December 2016, the process for pay for performance began with performance implementation anticipated for October 2017 with pay implementation anticipated for October 2018. He indicated the Performance Management Task Force has been meeting on a regular basis. He then introduced Director Fredericksen and Mr. Moad. Director Fredericksen stated the purpose of pay for performance is to foster ongoing communication and development, to improve employees performance, and, to reward employees for their outstanding contributions. He indicated the Task Force includes employees from the majority of City departments. Key concepts include performance planning, ongoing communication, feedback, and documentation. Director Fredericksen believes employees need reinforcement throughout the year for a better understanding. He indicated a draft of core expectations for every employee has been compiled as: observable, measureable, achievable, reasonable, and, understandable. The task force is currently reviewing job specific expectations and measurements for each classification within the City. Goal establishment will also be reviewed. Mr. Moad expressed his appreciation for the opportunity to participate on the task force. He stated the intent for pay for performance is to be a positive benefit for employees as well as the City. Director Fredericksen stated concerns regarding step and grade were expressed. Councilmember Hally indicated pay for performance is not just about wages but also direction for the employee. Councilmember Marohn believes deadlines must be met for this process to be successful. He also believes pay for performance will assist with career development. Director Tew commended the task force for their involvement. At the request of Mayor Casper, Mr. Moad reviewed core values as customer service, dependability, integrity and ethics, continuous improvement, safety, and, teamwork. He stated the task force is currently reviewing definitions of each core value. Personnel Manual/Policy Update: Ms. Horne stated the proposed changes in the personnel manual are in regard to employee status. She indicated previous confusion has occurred with the Affordable Care Act (ACA) and PERSI (Public Employee Retirement System of Idaho) requirements. The specific definitions will determine the option to offer or not to offer benefits. Ms. Horne reviewed the following changes:  Casual Employee, work less than 19.5 hours/week, unlimited length of service  Full-time employee, revised to be more specific (definitions will automatically meet ACA requirements)  Part-time employee, specifies number of hours worked, optional benefits would be prorated accordingly  Seasonal Employee, weather-related, length of time and number of hours  Temporary Employee, not weather-related, length of time and number of hours After brief general discussion, Mayor Casper stated approval of this item will be included on the May 11 Council Meeting Consent Agenda. Community Support Grants Discussion: Mayor Casper believes in recognizing the role for Council in support of worthwhile community endeavors. She then turned the presentation to Ms. Briggs. Ms. Briggs stated she has performed research from other cities within the State with regard to grant process. She proposed the following recommendations and requested Council consensus for the current year: 3  May 8, 2017 - Unapproved 1-Set total community support grant budget cap, proposal = $140,000. There has previously been no specific budget amount placeholder. Last year amount = $178,999 2-Set maximum individual grant awards amount, proposal = $40,000. There is a large discrepancy in previous awarded grants. 3-Form community panel that screens applications and then makes a recommendation to City Council, proposal = 1-2 community members (total of 10 members) from: Art Community, Educator/Teacher, Social Services Representative, Medical Community, Business Community, Construction/Development. Councilmember Ehardt is in favor of a hybrid approach – set a cap amount and use of a community panel. As a response to Councilmember Marohn, Ms. Briggs stated the bi-annual funding report is currently in place and she will disseminate the reports to Council. Councilmember Marohn is in favor of a set cap amount. Mayor Casper reviewed previous years and believes it is important to set a cap which would be placed into the budget for planning purposes. Councilmember Radford would prefer a competitive bid process. Councilmember Smith prefers a cap for budgetary purposes and believes the funding should only be given if the applicant meets the mission of the City. Brief discussion followed regarding any special events, which would be presented as a separate operational line item in the budget. Councilmember Dingman believes Ms. Briggs recommendation is the best practice and she would prefer to use all three (3) proposals. Councilmember Marohn suggested the use of at-random citizens on a panel. Councilmember Ehardt prefers citizens who have not previously served on a committee to prevent a conflict of interest. After further brief discussion, it was consensus to have a total cap of $130,000 with individual cap of $35,000. Mayor Casper indicated this item would continue to require approval in the budget, allocating funds from the General Fund. 2018 Audit Planning Discussion: Director Alexander stated the City has historically used two auditors, one for the electric power and one for government business. She stated in July 2016 a Request For Proposal (RFP) was issued for a comprehensive auditor, four (4) proposals were received. An evaluation panel, as well as auditing staff, recommended Moss Adams, taking into account their knowledge of the Cayenta software system. Director Alexander indicated at that time feedback was received from some Councilmembers regarding the lack of using a local auditing firm. She stated Moss Adams had not previously audited the government aspect and they began identifying issues which required additional testing. She reviewed the costs, stating costs are approximately $20,000 over the estimate due to the additional testing and travel, which amounts to a 17% increase of total contract cost. Brief discussion followed regarding the preference to retain an auditor for more than one (1) year to maintain familiarity. There was consensus of the Council to retain Moss Adams. Mayor Casper expressed her appreciation to Director Alexander for her capable management skills. Acceptance of International Brotherhood of Electrical Workers (IBEW) Contract: Mr. Prairie recognized the assistance of Mindy Moore, Human Resources (HR) staff. He stated the majority of contract changes focused on the wage structure. The journeyman structure is now on a tier scale, including four (4) levels of journeymen. Overall wages, benefits, and health insurance came in under a 2.5% increase. Most positions will receive a 2% compensation, with some lead positions receiving 5% compensation. Senior Hydro Mechanic and Senior Meter Technician were created as new positions. Mr. Prairie indicated there was overcompensation for apprentices compared to market so they will not receive the 2% increase but will continue to increase their rates as training occurs. Language was established on living distance requirement related to use of trouble truck and relocation conditions. Insurance premiums increase will be a shared cost. It was moved by Councilmember Smith, seconded by Councilmember Hally, to approve the Collective Bargaining Agreement with the International Brotherhood of Electrical Workers Local 57 for the 2017-18 bargaining year, and give authorization for the Mayor to execute the document. Roll call as follows: Aye – Councilmembers Radford, Ehardt, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. Discussion Regarding FOP Presentation: Councilmember Hally believes the new chief should get acquainted with personnel and current issues prior to this discussion. Councilmember Dingman stated she participated on the interview panel for the Police Chief position and indicated the candidates have variety of backgrounds, some having similar experiences with the current issues. She 4  May 8, 2017 - Unapproved believes it would be ideal to have a new chief in place who would work with the employees prior to any Union moving forward. She stated the request, on behalf of the FOP, is to be placed on an agenda to discuss being recognized as a union within the next 2-3 weeks if possible. Per Councilmember Dingman’s conversation with Dustin Howell, vice-president of the FOP, Mr. Howell indicated the FOP would like to present the concept, the research that has been conducted, and to communicate with the Council in a presentation format. There would be no expectation of action or decision, this would be a presentation only. Director Tew stated although he’s interested in hearing from the FOP he would recommend to wait for a new chief as he believes it doesn't make sense to have a presentation now. Councilmember Dingman indicated other presentations, such as the School District or Airshow Board, have occurred without hesitation. Mayor Casper believes this is a matter of precedence and procedure. She stated presentations have occurred to further a City purpose or further the work of a department(s). She believes in this case, action is only being heard through media. She prefers to continue the current process of presentation through a Department Director or the Council President with the agenda setting determined by the mayor. Mayor Casper stated her commitment and obligation is for robust discussion of any request if that is the will of council but believes all bases (legal, HR, community) need to be covered. Brief discussion followed regarding a timeframe for a FOP discussion. Director Tew stated part of his duties include making the City an attractive place for a new Police Chief. He believes input from police officers makes sense although he reiterated the timing is not appropriate. Councilmember Dingman also believes input should be allowed but is not suggesting any decision or action from Council should occur until after the chief is hired. She reiterated this is a presentation only. Councilmember Smith stated it is not the Councils job to micromanage, Councils job is to set policy. He believes any employees should go through the proper channels first, including the Department Director, Human Resources, and then the Mayor. Councilmember Dingman indicated the FOP requested presentation through the Police Chief and was declined. Director Tew and Mayor Casper stated they were not approached by the FOP. Councilmember Marohn believes the Council is willing to listen to the proposal but he also believes the new chief needs to be involved. He stated the FOP does not have a legal binding organization within the City and the new chief should assist with the direction of the Police Department, whether or not unionization is involved. Mayor Casper recommended any pressing issues from the FOP be distributed to Council in written form as soon as possible. She also recommended two (2) Councilmembers with opposing views develop a presentation format. After further brief discussion, it was consensus of the Council that Councilmember Dingman will meet with Mayor Casper to establish a timeframe to proceed forward. Mayor Casper suggested any communication from the Council be submitted to herself or Councilmember Dingman. There being no further business, it was moved by Councilmember Radford, seconded by Councilmember Marohn, to adjourn the meeting at 5:37 p.m. and move into Executive Session. The Executive Session has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency. At the conclusion of the Executive Session Councilmembers will not reconvene to Regular Work Session. The Executive Session will be held in the City Hall Annex Conference Room. Roll call as follows: Aye – Councilmembers Hally, Smith, Dingman, Ehardt, Marohn, Radford. Nay – none. Motion carried. The City Council of the City of Idaho Falls met in Special Council Meeting (Executive Session), Monday, May 8, 2017, in the City Annex Conference Room in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 5:43 p.m. There were present: Mayor Rebecca L. Noah Casper Councilmember Ed Marohn Councilmember Thomas Hally Councilmember David M. Smith Councilmember John B. Radford Councilmember Barbara Ehardt Councilmember Michelle Ziel-Dingman Also present: 5  May 8, 2017 - Unapproved Greg Weitzel, Parks and Recreation Director Randy Fife, City Attorney The Executive Session has been called pursuant to the provisions of Idaho Code Section 74-206(1)(c) To conduct deliberations concerning labor negotiations or to acquire an interest in real property which is not owned by a public agency. There being no further business, the meeting adjourned at 5:58 p.m. CITY CLERK MAYOR 6  May 11, 2017 - Unapproved The City Council of the City of Idaho Falls met in Regular Council Meeting, Thursday, May 11, 2017, in the Council Chambers in the City Annex Building located at 680 Park Avenue in Idaho Falls, Idaho at 7:30 p.m. Call to Order: There were present: Mayor Rebecca L. Noah Casper Councilmember Michelle Ziel-Dingman Councilmember David M. Smith Councilmember Ed Marohn Councilmember Barbara Ehardt Councilmember Thomas Hally Councilmember John B. Radford Also present: Randy Fife, City Attorney Kathy Hampton, City Clerk All available department directors Pledge of Allegiance: Mayor Casper invited Devin Johnson, a senior student at Compass Academy and Boy Scout Troop #326, to lead those present in the Pledge of Allegiance. Public Comment: Mayor Casper requested any public comment not related to items on the agenda. Bart Whiting, Idaho Falls Police Department (IFPD) officer appeared. Officer Whiting stated he has served the City of Idaho Falls as an officer for the previous nine (9) years. He is not representing the Fraternal Order of the Police (FOP) and is not part of any civil law suits against the City. He expressed his appreciation to Councilmember Ehardt for her courage and conviction to stand alone on the issue of Civil Service and believes her phrase ‘funky’ was very generous to the fellow Councilmembers, the Mayor, and Mr. Fife. He believes the Councils actions were cunning, devious, crafty, shifty, shrewd, and tricky. He believes the lack of respect shown to the City’s first responders over Civil Service is sickening. Officer Whiting questioned if the process has been going on for several years, why the haste to push this through in three (3) meetings in a row without giving the police officers the chance to speak. If this had no affect or bearing on law suits why the haste to file motions in court and cancel scheduled meetings. Surely the Legal Department did not take these actions without prior knowledge from the Council or Mayor. Even though the FOP has not been recognized as a union in the past, they have been given an opportunity to meet and discuss with the Mayor, City Council Liaison and the Police Chief their ideas to make employment with the City even better. He stated over the past several years under this administration, that opportunity has been taken from them and they have experienced an erosion of rights as police officers in this community. This has been difficult to accept. They have continued to try to have their voices heard but have been labeled as whiners and malcontents by this Council and administration. He believes this is unfair to be labeled as this when they speak up for themselves. He stated they have come with solutions, not just complaints, but they have been ignored, mostly based on the advice from Mr. Fife who seemed to have issues with the police officers from the very beginning. They have read in the newspaper to wait for a new chief and have also read there have been misunderstandings. He questioned how a new chief will change things when there is struggle with the attitude and actions of the Council and the Mayor. Officer Whiting requested that the City stop playing politics with this police department. We all have the same goals in keeping Idaho Falls a beautiful City and safe for its citizens. He indicated a few Councilmembers have stated this year will be a tough year for the police department. He stated every day that they put on their badge and vest is a tough day, they carry the weight of the City on their shoulders. The police officers and families risk everything, every day, and every shift and the least you could do is give them a 1  May 11, 2017 - Unapproved chance for their voice to be heard. Officer Whiting made a promise that he and his fellow brothers and sisters could keep. The patch and badge they wear every shift represents this beautiful City that hired them. The name on their chest represents who they are and who raised them and he guaranteed they will serve both with honor and integrity, and he has requested the same in return. Mayor Casper stated, on behalf of the entire Council and City leadership, the IFPD has the full support of City leaders and there is nothing but dedication to their safety and well being of officers who serve this City. She believes there is miscommunication about process and procedure and the right way to express concerns. She indicated she has dedicated staff members, as well as her own time, trying to move forward and to achieve those mutual goals expressed. She wants to ensure those who serve as City employees, including those who put their lives on the line, are treated fairly which requires process and dedication. She is committed to make sure fairness is achieved in all the City processes. Mayor Casper expressed her appreciation to Officer Whiting’s comments and stated they were sincerely delivered and sincerely received. Consent Agenda: Office of the Mayor requested reappointment to Kristin Hague, Idaho Falls Public Library Board of Trustees. Public Works requested approval of Bid Award – South Tourist Park Overlay – 2017; Bid Award – Street Overlays – 2017; Bid Award – Park Avenue Water Line Cliff Street to Railroad; Bid Award – Water Meter Installation - 2017 Phase II; and, Bid Award – 17th Street and St. Clair Road Intersection Improvements. Municipal Services requested approval of Bid IF-17-16, Water Meters and Meter Materials for Public Works; Bid IF-17-P, Annual Rifle and Pistol Ammunition for Police Department; Bid IF-17-17, Steel Refuse Containers; and, Bid IF-17-Q, Sole Source Purchase, Traffic Cabinet and Controllers. Idaho Falls Power requested approval of Bonneville Power Administration (BPA) Exhibit A Revision, and to ratify power transactions with Shell Energy. Human Resources requested approval of changes to Section V of the City’s Personnel Policy Manual. The City Clerk requested approval of minutes from the April 13, 2017 Idaho Falls Power Board Meeting; April 24, 2017 Council Work Session and Executive Session; and April 27, 2017 Council Meeting, and, approval of license applications, all carrying the required approvals. It was moved by Councilmember Marohn, seconded by Councilmember Radford, to approve all items on the Consent Agenda according to the recommendations presented. Roll call as follows: Aye – Councilmembers Hally, Marohn, Radford, Dingman, Smith, Ehardt. Nay – none. Motion carried. Regular Agenda: Fire Department Subject: Reciprocal Fire Fighting Assistance Agreement For consideration is a mutual aid agreement between the City of Idaho Falls and other fire departments and Sheriffs’ offices throughout Eastern Idaho. This agreement specifies that we will help each other for 24 hours without compensation for major fires within a fire jurisdiction. The agreement also allows us to assist a Sheriff in an unincorporated part of the County for a wild fire and be compensated at our Idaho State rate for such service. Councilmember Marohn stated this agreement will memorialize any verbal agreements with the other fire departments so that assistance will be available when a large fire or disaster strikes. He indicated compensation after the first 24 hours will be based on the available funds as applicable per the Idaho State rate. This agreement does not supersede any previous agreements with other cities or districts. This is a five-year agreement in which the City can opt out at any time. 2  May 11, 2017 - Unapproved It was moved by Councilmember Marohn, seconded by Councilmember Radford, to approve the Reciprocal Fire Fighting Assistance Agreement and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Ehardt, Radford, Smith, Marohn, Dingman, Hally. Nay – none. Motion carried. Community Development Services Subject: Public Hearing – 2016 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) As part of the CDBG reporting requirements, the 13th annual CAPER for the 2016 program year is due to United States Department of Housing and Urban Development (HUD) on June 30, 2017. Following the public hearing, a 15-day public comment period will begin on May 11, 2017 and end on May 26, 2017. After considering all comments, a resolution accepting the CAPER will be submitted. Mayor Casper opened the public hearing and ordered all presentation material be entered into the record. Lisa Farris, CDBG Coordinator, appeared for the presentation and reviewed the following: Slide 1: Criteria for Projects/Activities Must meet 1 of 3 National Objectives (HUD) o Benefit Low to Moderate Income (LMI) Individuals (Idaho Falls/Bonneville County family of 4 making less than $45,850 (FY2016 HUD Income Limit)) o Prevent/Eliminate conditions of Slum and Blight o Meet an urgent need Must be a HUD Eligible Activity o Construction of public infrastructure o Handicapped access to public facilities o Housing rehab, social services, business rehab o Acquisition, clearance, and disposition of property o Relocation cost, economic development, job creation or training Additional Criteria o Projects must meet the goals of City’s 2-11-15 Five-Year Consolidated Plan o Selected for the Annual Action Plan Ms. Farris stated all project and activity objectives have been met for 2016, one or more of the national objectives have been met which also met the goals of the Five-year Consolidated Plan Slide 2: Project/Activity must fit into 1 of 4 priorities defined by HUD Community Development Priority o Neighborhood revitalization activities that promote public health, safety and welfare Economic Development Priority o Improve economic conditions throughout the community, principally for LMI persons Housing Development Priority o Encourage development of new, affordable single-, multi-family, and special needs housing through private developers and non-profits Public Service Priority o Encourage partnerships with social service providers, faith-based groups, private businesses, school districts, non-profit agencies, and community leaders to meet the needs of families in poverty Ms. Farris stated all projects and activities met the HUD priorities Slide 3: Making a Difference with FY2016 CDBG Funds – Projects/Activities completed Code Enforcement: (6) neighborhood cleanups in CT (Census Tract) 9707/9711 LMI neighborhoods (1505) inspections in CT 9707, 9711, and 9712 3  May 11, 2017 - Unapproved (1) coordinated cleanup at 443 G Street property CT 9712 IFDDC – (4) Facades: (1) awning replaced for Salisbury Building (1) sign: downtown parking off Broadway Montgomery Ward Building – W/S façade with new windows (finishing up) Frosty Gator – façade with deck rehab Public Works: (23) LMI properties improved with sidewalk/curb/gutter in CT 9707 CLUB, Inc.: (34) assists with case management/services for homelessness Senior Center: (2) A/C units replaced, (2) exterior security lighting replaced Community Food Basket: (3) industrial refrigerators (42,775 served) with redirected funds from Partners for Prosperity (P4P) EICAP – GRG: (6) grandparents raising grandchildren received legal aid with P4P redirected funds Idaho Legal Aid: (11) victims of domestic violence received legal aid assistance Fair Housing: 2016 training: City co-sponsored with Pocatello and IHFA (over 80 attendees) Idaho Falls Rescue Mission: Facility fire safety code concerns to be addressed with CDBG funds Habitat for Humanity IF: Initiated environmental review for property acquisition at Elmore Point in Time Count: 2016 – 3 unsheltered and 174 sheltered (down from 13% from 2105) Homeless Stand Down: 2016 – community event bringing resources/info/services to attendees Administration: Managed CDBG Program, CAPER 2016, AAP2017, Financial/Performance Reporting, and submitted success CDBG stories to community and local/state/federal government Slide 4: Previous CDBG funding years spent in 2016 (CDBG Program Year 2015) FY 2015 (2) sign projects completed for A Street Soup Market and Shadow Domain (1) façade project completed (Phase 2) Farmers Merchant Bank Building (2) single unit ADA rehab with ramp and restroom renovation projects (1) sign rehab for Behavioral Health Crisis Center Total of 45 projects and activities completed with 2015 and 2016 CDBG funding between April 1, 2016 and March 31, 2017 Slide 5: Map of distribution, signifying projects within the three (3) Census Tracts Slide 6: Current Balances Year Award Balance % remaining FY2004 $491,000 0 0 FY2005 $465,543 0 0 FY2006 $418,940 0 0 FY2007 $417,257 0 0 FY2008 $402,199 0 0 FY2009 $407,064 0 0 CDBG-R $109,234 0 0 FY2010 $441,751 0 0 FY2011 $369,546 0 0 FY2012 $314,082 0 0 FY2013 $361,453 0 0 FY2014 $342,373 $16,734.25 ~4.8 FY2015 $342,928 $23,022.00 ~6.71 FY2016 $342,935 $1,000,674.37 ~29.4 Totals $5,226,305 $140,430.62 ~40.91 4  May 11, 2017 - Unapproved Ms. Farris stated all projects are well within time commitments with HUD for 2016. FY2017 CDBG allocation pending announcement of Federal allocation of CDBG Program. Slide 7: Photo of 443 G Street, before property clean up coordination effort Slide 8: Photo of 443 G Street, after property clean up coordination effort Slide 9: Photo of Frosty Gator, before deck rehab Slide 10: Photo of Frosty Gator, after deck rehab Slide 11: Photo of Montgomery Ward window façade project (in process) Slide 12: Photo of Farmers Merchants Bank Building, before Phase 2 awnings façade Slide 13: Photo of Farmers Merchants Bank Building, after Phase 2 awnings façade Slide 14: Photo of sign project for Salisbury Building Slide 15: Photo of façade sign project for A Street Soup Market Slide 16: Photo of IFDDC (Idaho Falls Downtown Development Corporation) parking sign project Slide 17: Photo of façade sign project to Shadow Domain Slide 18: Photo of curb/gutter/sidewalk Bel Aire Subdivision, before improvements at 1147 Lovejoy Slide 19: Photo of curb/gutter/sidewalk Bel Aire Subdivision, after improvements at 1147 Lovejoy Slide 20: Photos of Sr. Citizen Community Center, before and after A/C units and exterior lighting Slide 21: Photo of Community Food Basket Idaho Falls new industrial refrigerators Ms. Farris indicated the 45 total projects are slightly less than normal, due to weather conditions. She stated public comments will be accepted for two (2) weeks which will be submitted in the report to HUD. After that time a Resolution will be requested for approval at the June 8, 2017 Council Meeting. The complete report will be submitted prior to June 29, 2017. Mayor Casper requested any public comment. No one appeared. Mayor Casper closed the public hearing. She reminded the Council that no recommended action is due at this time. Subject: Public Hearing – Rezone from GC-1 and R-3A to CC-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, sections of Original Town For consideration is the application for Rezoning from GC-1 and R-3A to CC-1, Zoning Ordinance, and Reasoned Statement of Relevant Criteria and Standards, Lots 1-6 and 23-32 Block 6, Lots 1-5 Block 7, and Lots 1-12 and 17- 32 Block 9, Original Town. The Planning and Zoning Commission considered this application at its April 4, 2017 meeting and recommended approval by unanimous vote. Staff concurs with this recommendation. Mayor Casper opened the public hearing and ordered all staff presentation and items ordered into the record. Brad Cramer, Community Development Services Director, appeared with the following presentation: Slide 1: Property under consideration in current zoning area Director Cramer stated the applicant initially only needed to rezone a corner section of the property. Due to the various zones within the downtown area, staff recommended rezoning of the entire area. Slide 2: Aerial photo of property under consideration Slide 3: Additional aerial photo of property under consideration Slide 4: Comprehensive Plan Future Land Use Map Slide 5: Photos looking at property at the corner of Chamberlain Avenue and Lava Street Slide 6: Photo looking west down Lava Street Slide 7: Photos looking at buildings on Basalt Street Slide 8: Photos looking north down Oneida Avenue Slide 9: Photos looking at buildings along Cliff Street 5  May 11, 2017 - Unapproved At the request of Mayor Casper, Director Cramer stated on-street parking is not included in the calculation requirement, and, hard surface includes asphalt or concrete. He indicated noise provisions are also present in other zones, any noise complaints are handled by code enforcement by measurement of decibel levels. Mayor Casper requested any public comment. Jeff Freiberg, Oxbow Lane, appeared. Mr. Freiberg identified the buildings which have been torn down for a manufacturing facility. He stated an additional building will be torn down for a parking lot. Mayor Casper closed the public hearing. Councilmember Dingman believes in the importance of the long-term zoning goals in the City. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Ordinance rezoning from GC-1 and R-3A to CC-1, under the suspension of the rules requiring three complete and separate readings and that it be read by title and published by summary. Roll call as follows: Aye – Councilmembers Marohn, Dingman, Ehardt, Hally, Radford, Smith. Nay – none. Motion carried. At the request of Mayor Casper, the City Clerk read the ordinance by title only: ORDINANCE NO. 3117 AN ORDINANCE OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO; PROVIDING FOR THE REZONING OF LOTS 1-6 & 23-32, BLOCK 6, LOTS 1-5, BLOCK 7, LOTS 1-12 & 17-32, BLOCK 9, ORIGINAL TOWN OF THIS ORDINANCE FROM GC-1 AND R-3A ZONES TO CC-1 ZONE; AND PROVIDING SEVERABILITY, PUBLICATION BY SUMMARY, AND ESTABLISHING EFFECTIVE DATE. It was moved by Councilmember Dingman, seconded by Councilmember Smith, to approve the Reasoned Statement of Relevant Criteria and Standards for the rezoning from GC-1 and R-3A to CC-1, and give authorization for the Mayor to execute the necessary documents. Roll call as follows: Aye – Councilmembers Ehardt, Marohn, Hally, Radford, Smith, Dingman. Nay – none. Motion carried. Mayor Casper stated there is an upcoming election on May 16 and encouraged all eligible community members to vote. There being no further business it was moved by Councilmember Marohn, seconded by Councilmember Hally, to adjourn the meeting at 8:05 p.m. CITY CLERK MAYOR 6  Mayor Casper Michael Kirkham, Assistant City Attorney May 22, 2017 Resolution to Destroy Certain Temporary Documents The Resolution desires to authorize the destruction of certain temporary records which have no intrinsic, historical, or other value. Prior to the destruction of these records, Idaho Code § 50-907 requires that the destruction of temporary records be ordered by the Council. This resolution meets the requirement to order the destruction of the records specifically listed in the resolution. RECOMMENDED ACTION: To adopt the attached resolution to destroy certain temporary records, pursuant to Idaho Code § 50-907.  RESOLUTION NO. 2017 – A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, PROVIDING FOR THE CLASSIFICATION AND DESTRUCTION OF CERTAIN TEMPORARY PUBLIC RECORDS PURSUANT TO IDAHO CODE § 50-907; PROVIDING THIS RESOLUTION TO BE EFFECTIVE UPON ITS PASSAGE AND APPROVAL AND PUBLICATION ACCORDING TO LAW. WHEREAS, the Idaho Code allows for the classification and retention of certain records as “permanent", "semi-permanent" and "temporary'' records; and WHEREAS, “temporary'' records are those which need to be retained for less than five (5) years and are so classified by the Council; and WHEREAS, ''semi-permanent" records are those which must be retained for a period of five (5) years after the date of issuance or completion of the matter contained within the record; and WHEREAS, Idaho Code § 50-907 allows for the City Council to order the destruction of those records which are not considered historical; and WHEREAS, the records listed herein are only those records which are considered to be "temporary'' or "semi-permanent" records pursuant to the Idaho Code; and WHEREAS, such temporary or semi-permanent records have been classified as such by the Council hereinbelow; and WHEREAS, Council has determined that such records have no intrinsic, historical or other value which would preclude their destruction; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF IDAHO FALLS, IDAHO AS FOLLOWS: That the following records be classified as “temporary” and that their destruction is hereby ordered by the Council: FROM THE HUMAN RESOURCES DEPARTMENT: 1. All Civil Service records prior to 2012. 2. All Job Descriptions prior to 2009. 3. All 2009 and 2011 EEO Reports. 4. All Job Announcements prior to 2007. 5. All Memos (holidays, shared leave requests, flu shot clinics, training seminars, summer picnic) prior to 2012. 6. All Month-end Reports prior to 2012. RESOLUTION – DESTRUCTION OF CERTAIN TEMPORARY PUBLIC RECORDS PAGE 1 OF 3 FROM THE IDAHO FALLS POWER DEPARTMENT 1. All transitory correspondence prior to 2011. 2. Terminated employee files for employees separated since 2007. 3. All Activity Reports prior to 2011. 4. All employee time records prior to 2011. 5. All employee travel records prior to 2011. 6. All purchase orders and requisitions prior to 2010. ADOPTED and effective this ___ day May, 2017. CITY OF IDAHO FALLS, IDAHO ________________________________ Rebecca L. Noah Casper, Mayor ATTEST: __________________________________ Kathy Hampton, City Clerk (SEAL) RESOLUTION – DESTRUCTION OF CERTAIN TEMPORARY PUBLIC RECORDS PAGE 2 OF 3 STATE OF IDAHO ) ) ss: County of Bonneville ) I, KATHY HAMPTON, CITY CLERK OF THE CITY OF IDAHO FALLS, IDAHO, DO HEREBY CERTIFY: That the above and foregoing is a full, true and correct copy of the Resolution entitled, “A RESOLUTION OF THE CITY OF IDAHO FALLS, IDAHO, A MUNICIPAL CORPORATION OF THE STATE OF IDAHO, PROVIDING FOR THE CLASSIFICATION AND DESTRUCTION OF CERTAIN TEMPORARY PUBLIC RECORDS PURSUANT TO IDAHO CODE § 50-907; PROVIDING THIS RESOLUTION TO BE EFFECTIVE UPON ITS PASSAGE AND APPROVAL AND PUBLICATION ACCORDING TO LAW.” _______________________________________ Kathy Hampton, City Clerk RESOLUTION – DESTRUCTION OF CERTAIN TEMPORARY PUBLIC RECORDS PAGE 3 OF 3