War Bonnet Round Up Advisory Committee

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, March 28, 2024 Recreation Center 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Robertson, B. Skinner, S. Woolstenhulme, H. Pettingill, R. Buchan, T. Smith, J. Moad, E. Grossarth, C. Price, B. Halterman Members not in Attendance: T. Fonnesbeck, P. Holm, J. Newgard Call to Order K. Jones called the meeting to order at 11:07am. Approval of Minutes B. Skinner motioned to approve the February 22nd minutes. S. Woolstenhulme seconded. All in favor. Director Updates – P. Holm (absent) Chair Report/Production – K. Jones K. Jones reported on the following: • The War Bonnet Royalty winners are Bailie Bramwell (Miss War Bonnet Round Up), Sydney Mitchell (War Bonnet Round Up Teen Queen), and Edie Barnes (War Bonnet Round Up Princess). • K. Jones discussed adding a side event to rodeo week and collaborating with a Mustang Recovery Challenge Program for cross advertising between their event and our rodeo. • The Bonneville County 4H will be hosting a ball on April 13th, and if we can get enough participants to attend, the War Bonnet will purchase a table. • Following this year’s rodeo, Volunteer of the Year submissions will be submitted at the Good, Bad, Ugly meeting.  • Reminder - April 27th will be our Volunteer Appreciation/Royalty Crowning event at the American Legion Hall at 6pm. • Chad Casperson phoned into the committee meeting to discuss the mini bull riding event and ways to eliminate future problems with bull fighters and riders. Committee Reports Tribal Relations – S. Woolstenhulme S. Woolstenhulme reported on the following: • S. Woolstenhulme continues to try and meet with tribal official Echo to discuss making a new opening tribal video. • She is still seeking someone to provide a tee pee for the rodeo. Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: • Unfortunately, due to USS Idaho crew being too busy, we will not be able to incorporate them into our military segment. We will however continue with the Humvee and a military officer wearing a Stetson. Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • April 27th is the Royalty Queen clinic, and they have nineteen girls signed up thus far. • K. Staten continues to work on billboards, digital advertising, ticket advertising, etc. She will also work with news agencies to advertising the reserved seating section. • The food vendors are being lined up. • There will be a behind the chutes party again this year. • The band for Saturdays after party is lined up. • Sponsorships are going well. Marketing-Advertising/Tickets – R. Buchan R. Buchan reported on the following: • On-line tickets go on sale on April 2nd. • The information for printed tickets will be sent to Alpha Graphics next week as soon as the QR codes are done. • The website is up and live. Facilities & Grounds & Security – J. Moad J. Moad reported on the following: • The crew is finishing the upstairs wall near the board room. • He will be working with an electrician to wire the rodeo secretary shed. K. Staten will help him with shed lay out. • He will be extending the gate near the old track to make more room in that area. Communications/Public Information – E. Grossarth E. Grossarth reported on the following: • He is finalizing a press release for the online ticket sales including reserved seating. Youth Rodeo/Family Night – C. Horsley (absent) Financial Report – C. Price C. Price reported on the following: • C. Price passed out the War Bonnet budget showing current balances and where money has been spent thus far. Livestock Welfare – B. Robertson B. Robertson reported on the following: • B. Robertson confirmed Dr. Moulton attends slack. B. Robertson will be reaching out to him. He also confirmed whether we will have the chiropractor back again this year. • The Break-a-way jackpot was discussed. K. Jones confirmed we can fit it in. B. Robertson will handle all staff to run the event and will get logistics to K. Jones. Outreach – T. Fonnesbeck (absent – written report e-mailed) T. Fonnesbeck written report on the following: • He is working on rodeo advertising with the golf courses utilizing scorecards, banners, and a beer deal in the cafes. • The coloring page will be ready July 1st. • He is also working on the city-wide treasure hunt. Adjournment Meeting adjourned at 12:38 p.m. Next Meeting to be held April 25th.