War Bonnet Round Up Advisory Committee

WAR BONNET ROUND UP RODEO ADVISORY COMMITTEE Thursday, April 25th, 2024 Recreation Center 11:00 a.m. Members in Attendance: K. Jones, K. Staten, B. Robertson, B. Skinner, P. Holm, T. Fonnesbeck, S. Woolstenhulme, (guests from Mustang Recovery), H. Pettingill, R. Buchan, J. Stephens, C. Horsley Members not in Attendance: J. Newgard Call to Order K. Jones called the meeting to order at 11:05am. Approval of Minutes B. Skinner motioned to approve the March 28th minutes. B. Robertson seconded. All in favor. Director Updates – P. Holm P. Holm reported on the following: • P. Holm read the list of Volunteer of the Year nominees submitted by committee members. The volunteer activities of each nominee were discussed. It was decided that Justin Peterson will be our Volunteer of the Year. • Committee members were reminded to bring their Volunteer of the Year nominees to the next Good, Bad, Ugly meeting following this year’s rodeo. • P. Holm is discussing with the City Attorney some changes to the by-laws for the War Bonnet Title II Committee to change the date for voting on the committee officers. He’d like to have the vote in February of each year. • Most of the War Bonnet contracts have been received and he has verbal confirmation from everyone. • He has received twenty submissions for the national anthem thus far. June 26 th is the cut off time for submissions.  • P. Holm passed around the finance report from C. Price. He explained the revenue and expenditures on the chart. Chair Report/Production – K. Jones K. Jones reported on the following: • Katie & Darcy with the Mustang Recover Challenge gave a short presentation to the committee to educate them regarding their non-profit program. Following the presentation there was committee discussion. It was decided to put the vote on the agenda for next month. • B. Robertson advised there are 109 entries for the added break-a-away event. The event will take about an hour and a half and extra steers will be brought in for it. • The Americana Posse group reached out to the War Bonnet. The committee discussed and agreed not to use them this year. • K. Jones discussed the 2nd PRCA photographer proposal with Amanda Dilworth with Western Edge Photography. Following committee discussion, it was decided not to move forward with a 2nd photographer at this time. Committee Reports Tribal Relations – S. Woolstenhulme S. Woolstenhulme reported on the following: • S. Woolstenhulme and K. Staten had a phone meeting with Cesilio and Echo from the tribe. They have agreed to put together a new video for the opening of the rodeo. • Echo will be finding some contacts for a new drum group. Also, she wants the dancers to have rubber mats instead of plywood. Military Affairs/American Legion – B. Skinner B. Skinner reported on the following: • He has confirmed the armored Humvee and the submarine for outside the gate. K. Jones and B. Skinner will talk further about production ideas for the military segment. Vice Chair/Hospitality/Sponsorship – K. Staten K. Staten reported on the following: • The Idaho Gold series is going well, and they are offering a $28,000 purse this year. • The Volunteer Appreciation/Royalty Crowning social is Saturday April 27th at 6pm. There will also be a queen clinic earlier in the day with thirty-seven girls registered. P. Holm suggested we get some media coverage at the event. • The Press release on the reserved seating helped on-line sales and K. Staten was busy with calls about it. • She discussed the radio give-a-ways. • EIRMC will have an urgent care booth at the front by the gates. • The bison bucks event will be back. • Rental equipment needs were discussed.  • All the radio, billboards and TV advertising has been handled. • K. Staten asked committee members to consider who might be a good War Bonnet historian to be on a sub-committee. B. Skinner said he has a person in mind. • K. Staten reached out to J. Newgard’s assistant to see when he would be available for group pictures. • Sponsorships are going great. Marketing/Advertising/Tickets – R. Buchan R. Buchan reported on the following: • R. Buchan reported on the ticket sales thus far including a total of 913 reserved seats sold. The total on-line sales are at $34,176. Facilities & Grounds & Security – J. Stephens J. Stephens reported on the following: • Griffin Elite Security has been hired for the War Bonnet. • The electrical work has been completed in the secretary hut. • The upper wall has been finished in the grandstand. Communications/Public Information – E. Grossarth (absent) Youth Rodeo/Family Night – C. Horsley C. Horsley reported on the following: • Champ’s Heart have committed to doing pony rides again. • He is working on a getting confirmation on a petting zoo. • He’s received three bids for a bounce house. • He is working with recreation staff for the Mutton Bustin registration to start May 1st. Livestock Welfare – B. Robertson B. Robertson reported on the following: • The planning for the break-a-way event is going well. Outreach – T. Fonnesbeck T. Fonnesbeck written report on the following: • War Bonnet banners will be put up on golf course fences or the clubhouse for three weeks prior to rodeo. • He will also be working with I.F. Signs to get small War Bonnet signs for the golf courses. • In July the golf course cafés will have a deal for a six pack of beer which will include a War Bonnet koozie. • T. Fonnesbeck is working on the picture ops and the designs. Adjournment Meeting adjourned at 12:40p.m. Next Meeting to be held May 24th.