City Council

City Council of Jacksonville, Arkansas AGENDA Rescheduled City Council Meeting December 10, 2015 7:00 p.m. 1. OPENING PRAYER: PAGE 2. ROLL CALL: 3. PRESENTATION OF Regular City Council Meeting MINUTES: November 19,2015 1-10 4. APPROVALS AND/OR Regular City Council Meeting CORRECTION OF MINUTES: November 5,2015 5. CONSENT AGENDA: Engineering Department: Regular Monthly ReporVNovember City Engineer Jay Whisker Animal Control: Regular Monthly ReporVNovember Public Works Director Jim Oakley 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: Check presentation for body cams By Senator Linda Chesterfield (Mayor Fletcher) 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: a. ORDINANCE 1539 ( # I 9-2015) Creating JMC §§ 9.12.020 Exemptions regarding discharge of firearms (Mayor Fletcher) b. PRESENTATION ORDINANCE 1540 (#20-2015) Adopting a fiscal budget for 2016 (Mayor Fletcher) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: Christmas Open House December 11,2015 11:00 a.m.-2:00 p.m. Service Awards Ceremony City Council Chambers 2:00 p.m. ADJOURNMENT  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. -7:53 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on November 19, 2015 at the regular meeting place of the City Council. Alderman Bolden delivered the invocation and Mayor Fletcher led a standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT TEN (lo), ABSENT (0). Others present for the meeting were: City Attorney Robert Bamburg, Finance Director Cheryl Erkel, Fire Chief Alan Laughy, Police Chief Kenny Boyd, Human Resource Director Jill Ross, Human Resource Specialist Jennifer Martin, IT Director Scott Rothlisberger, CDBG Director Theresa Watson, Parks and Recreation Director Kevin House, City Engineer Jay Whisker, 911 Director Tabby Hughes, Code Enforcement Officer Charlie Jenkins, Planning Commission Chairman Jim Moore, Johnny Simpson, Lida Feller, Jeff Twitty, Keith Weber, Lucien Gilliam, and interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of November 5, 2015 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Mashburn that the minutes of the regular City Council meeting of 15 October 2015 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/POLICE DEPARTMENT Alderman Ray moved, seconded by Alderman Bolden to approve the Regular Monthly Report for October 2015 regarding annual crime statistical comparisons. Code Enforcement for October 2015 Assigned Calls 137 Self-Initiated Calls 453 Follow ups 395 Basketball Goals Meetings/Court Hearings 12 Structures Inspected Citations/Warnings Issued 29 Rental Properties Inspected Notices/Letters Written 11 Properties Red Tagged Vehicles Tagged 1 Search Warrants Served Vehicles Towed 0 Structures Rehabbed Lots posted 10 Structures Condemned Signs removed 67 Houses Demolished by City Trash cans tagged 2 Houses Demolished by Owner Parking Violations 7 Tickets Issue Grass Letters 15 Grass Mowed 27  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. REGULAR MONTHLY REPORT/FIRE DEPARTMENT Alderman Ray moved, seconded by Alderman Bolden to approve the regular monthly report for October 2015 from the Jacksonville Fire Department, reflecting a fire loss of $24,500.00 and a savings total of $462,000.00 REGULAR MONTH REPORT/ANIMAL CONTROL Alderman Ray moved, seconded by Alderman Bolden to approve the regular monthly report for October 2015. ADOPTION FEES/FINES $1,395.00 CONTRIBUTIONS 0.00 TOTALS $1,395.00 ROLL CALL: Aldermen: Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. MOTION CARRIED. WATER DEPARTMENT : FIRE DEPARTMENT: POLICE DEPARTMENT: RESOLUTION 734 (#lo-2015) A RESOLUTION EXPRESSING APPRECIATION FOR CANINE OFFICER TRIXIE UPON HER RETIREMENT; IN SUPPORT OF TRANSFERRING OWNERSHIP AND RESPONSIBILITY OF CANINE OFFICER TRIXIE TO HER FORMER HANDLER, SGT. CHRIS SCHULTZ, AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman McCleary to read Resolution 734 (#lo-2015). Chief Boyd invited the City Council to attend the retirement ceremony to be held tomorrow at the Police Department beginning at 2:00 p.m. He related that Trixie came to Jacksonville through the City of Hazen when their canine Officer has left the Department. He explained that Trixie was with Sgt. Schultz for approximately 3 years before being promoted and Trixie was then placed with Officer Johnny Higgs. He stated that Trixie was involved in over 1,000 sweeps, over 400 drug arrests and recovery of approximately $50,000 in property. He related that her health is declining, answering Mayor Fletcher that usually a canine's service years end around age 9 or 10. In response to a question from Alderman Elliott, Chief Boyd related that the Department still has two other canines and a down payment has been put on a third canine. He added that the new canine will be picked up Saturday. He then noted that the new canine will be approximately four years old, adding that the last canine purchased was two years old. MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Resolution 734 (#lo-2015) .  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. Alderman Ray moved, seconded by Alderman Elliott to adopt Resolution 734 (#lo-2015) in its entirety. MOTION CARRIED. STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: Request to accept bid for Splash Zone PH I P a r k s and R e c r e a t i o n D i r e c t o r Kevin House s t a t e d t h a t he recommends a c c e p t i n g t h e low b i d minus t h e d e d u c t s , n o t i n g t h a t t h e t o t a l would be approximately $354,194.00. He e x p l a i n e d t h a t t h e b i d had s i x d e d u c t i v e alternates. I n r e s p o n s e t o a q u e s t i o n from Alderman E l l i o t t , P a r k s and R e c r e a t i o n D i r e c t o r Kevin House answered t h a t S p l a s h Zone would r e o p e n i n May 2016. He t h e n e x p l a i n e d t h a t Phase I i n v o l v e s t h e kiddy p o o l ( t h e z e r o d e p t h entry pool) . Alderman T r a y l o r c o n f i r m e d w i t h Mayor F l e t c h e r t h a t p r o c e e d s from t h e r e c e n t l y a p p r o v e d bond i s s u e i s b e i n g u s e d t o f i n a n c e t h i s p h a s e of S p l a s h Zone's improvements. Alderman Elliott moved, seconded by Alderman Bolden to accept the low bid from Hydco minus alternates 1 through 6 for a total amount of $354,194.00 to be funded through 2015 series bond funds. MOTION CARRIED. At t h i s t i m e Mayor F l e t c h e r d e s c e n d e d t h e d a i s t o be p h o t o g r a p h e d w i t h r e t i r i n g canine Officer T r i x i e . PLANNING COMMISSION: GENERAL: PUBLIC HEARING ORDINANCE 1537 (#17-2015) AN ORDINANCE CREATING AND CERTIFYING TAX LIENS AGAINST REAL PROPERTIES AT VARIOUS LOCATIONS WIHTIN THE CITY FOR BALANCES DUE FROM SERVICES RENDEED BY AND/OR ON BEHALF OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Mayor Fletcher opened the public hearing at approximately 7:10 p.m. With no one to wishing to addresses the Ordinance, Mayor Fletcher closed the public hearing at approximately 7:11 p.m. C i t y A t t o r n e y Bamburg reminded t h e C i t y C o u n c i l t h a t t h e c e r t i f y i n g t a x l i e n o r d i n a n c e i s a n a n n u a l h o u s e k e e p i n g measure t h a t h a s t o be t u r n e d i n t o t h e County C l e r k ' s O f f i c e f o r t h e 2016 c o l l e c t i o n s .  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. Alderman Ray moved, s e c o n d e d by Alderman T w i t t y t h a t O r d i n a n c e 1537 b e p l a c e d on FIRST READING. ROLL CALL: Alderman E l l i o t t , Bolden, McCleary, S a n s i n g , Ray, Mashburn, T r a y l o r , T w i t t y , Smith a n d Howard v o t e d AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon C i t y A t t o r n e y Bamburg r e a d t h e h e a d i n g o f O r d i n a n c e 1537. Alderman Ray moved, s e c o n d e d by Alderman McCleary t o APPROVE O r d i n a n c e 1537 on FIRST READING a n d s u s p e n d t h e r u l e s a n d p l a c e O r d i n a n c e 1537 on SECOND READING. ROLL CALL: Alderman E l l i o t t , B o l d e n , McCleary, S a n s i n g , Ray, Mashburn, T r a y l o r , T w i t t y , Smith a n d Howard v o t e d AYE. NAY ( 0 ) . MOTION CARRIED. Whereupon C i t y A t t o r n e y Bamburg r e a d t h e h e a d i n g o f O r d i n a n c e 1537. Alderman Ray moved, s e c o n d e d by Alderman McCleary t o f u r t h e r s u s p e n d t h e r u l e s and p l a c e O r d i n a n c e 1537 on THIRD AND FINAL READING. ROLL CALL: Alderman E l l i o t t , Bolden, McCleary, S a n s i n g , Ray, Mashburn, T r a y l o r , T w i t t y , Smith a n d Howard v o t e d A Y E . NAY ( 0 ) . MOTION CARRIED. Whereupon C i t y A t t o r n e y Bamburg r e a d t h e h e a d i n g o f O r d i n a n c e 1 5 3 7 . Alderman Ray moved, s e c o n d e d by Alderman Bolden t h a t O r d i n a n c e 1537 b e APPROVED AND ADOPTED. ROLL CALL: Alderman E l l i o t t , Bolden, McCleary, S a n s i n g , Ray, Mashburn, T r a y l o r , T w i t t y , Smith a n d Howard v o t e d AYE. NAY ( 0 ) . MOTION CARRIED. ORDINANCE 1537 (#17-2015) APPROVED AND ADOPTED THIS lgth DAY OF NOVEMBER, 2015 b. PUBLIC HEARING ORDINANCE 1538 (#18-2015) AN ORDINANCE CONDEMNING STRUCTURES AND REAL PROPERTY AT VARIOUS LOCATIONS NOTED BELOW IN JACKSONVILLE, ARKANSAS, FOR STRUCTUREAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Fletcher opened the public hearing at approximately 7:13 p.m. Alderman Ray moved, s e c o n d e d by Alderman McCleary t h a t O r d i n a n c e 1538 b e p l a c e d on FIRST READING. Code Enforcement Officer Charlie Jenkins offered two PowerPoint p r e s e n t a t i o n s r e g a r d i n g p r o p e r t i e s a d d r e s s e d a s 412 Braden S t r e e t and 1511 Nina S t r e e t i n t h e C i t y o f J a c k s o n v i l l e . He r e l a t e d t h a t 412 Braden S t r e e t was o r i g i n a l l y b r o u g h t b e f o r e t h e C i t y C o u n c i l i n May 2013, t h e h e i r o f t h e e s t a t e a p p e a r e d a n d t h e C i t y C o u n c i l g r a n t e d a 30-day t i m e f r a m e t o make improvements t o t h e p r o p e r t y . He r e p o r t e d t h a t no improvements were e v e r made t o t h e p r o p e r t y , which i s e v i d e n t by t h e photographs presented. He offered a Powerpoint  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. presentation depicting the further advanced signs for hazardous conditions. He provided the City Council with evidence that the home is structural unsound. He then offered a Powerpoint presentation regarding 1511 Nina Street, informing the City Council that he began working with the previous owner of the property in 2013. He demonstrated sizable structural wall damage to the upper left corner of the quad-plex apartment. He explained that he received a courtesy copy of an email that transpired between City Engineer Whisker and the previous owner of the property that detailed problems with the foundation of the property that was estimated to cost as much as $20,000.00 to correct. He then reviewed the other various hazardous conditions of the property, including other walls and ceiling failure . Mr. Donny Copeland, new owner of the property at 1511 Nina Street, addressed the City Council saying that he took possession of the property November 13, 2014. He stated that he purchased the property as an investment and has spent the last five months talking with contractors and trades people regarding the rehabilitation of the property. He stated that he has not been involved in this type of property rehabilitation before and it has taken longer because of his inexperience. He then explained that he was contacted by Mr. Jenkins and it was determined that prior notices had been sent to the wrong address. He stated that the address was a mailing address on the Internet but he had not used that address for two years. He stated that he contacted Mr. Jenkins and the property has been cleaned up, saying that he was not aware that furniture had been dumped on the property. He stated that his goal would be to have the property rehabbed, adding that he is willing to spend approximately $100,000 to make it a first class property. He stated that he would like to target Military personnel as possible tenants. He stated that the latest bid of $4,500 he received on the property was from Powerlift, adding that he was told that there is no intense structural damage. He explained that there is a drain in the ditch at the end of the driveway that is too small to handle the natural drainage. He stated that the water tends to stand and run to the corner which is causing the drop. He stated that the he plans to divert the water to the back of the property. He stated that he has no real excuse aside from being inexperienced and some procrastination in the beginning as to why work has not already started on the property. He related that once he realized that it was going to take this long, he should have contacted Mr. Jenkins. He stated that he would love to have the opportunity to fix the property, estimating that it would take 6 months to complete the improvements. He stated that if granted additional time he would begin immediately, explaining that another factor that contributed to the delay was that he had to get an appraisal for the bank and the person handling the loan went on sick leave. He stated that he has indication that everything is good with the loan and he would like to start in the next 30 days if not sooner. He assured Alderman Sansing  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 1 9 , 2015 7:00 P.M. - 7:53 P.M. t h a t t h e f o u n d a t i o n damage i s more s u r f a c e t h a n s t r u c t u r a l . He t h e n answered Alderman Ray t h a t h e would b e w i l l i n g t o come b a c k t o t h e C i t y C o u n c i l i n 60 d a y s , o f f e r i n g a n u p d a t e on t h e p r o j e c t p r o g r e s s . Alderman S a n s i n g e x p r e s s e d some r e l u c t a n c e r e g a r d i n g t h e low b i d p r i c e from P o w e r l i f t , i n q u i r i n g o f M r . Copeland i f a r e p r e s e n t a t i v e from P o w e r l i f t was i n a t t e n d a n c e . M r . Copeland r e l a t e d t h a t he had c o n f e r r e d w i t h o t h e r more e x p e r i e n c e d r e a l e s t a t e p e o p l e ; Brooks McCray and David C a r p e n t e r h a v e o f f e r e d t o help i n the process. He s t a t e d t h a t i f an experienced person b e l i e v e s t h e f o u n d a t i o n i s g o i n g t o c o s t more h e would b e w i l l i n g t o come b a c k b e f o r e t h e C i t y Council and s h a r e t h a t information. C i t y E n g i n e e r Whisker o f f e r e d t h a t t h e p r o p e r t y i s a t t h e end of S h a r p S t r e e t a s i t "TI s" i n t o Nina S t r e e t . He e x p l a i n e d t h a t r e g a r d i n g t h e d r a i n a g e , t h e d r i v e w a y l e a d i n g t o t h e back o f t h e a p a r t m e n t s was a c t u a l l y t h e d r a i n a g e d i t c h t h a t l e a d s t o t h e r e a r d i t c h , which i s why t h e property has the drainage issues. He s t a t e d t h a t t h e s t r u c t u r e h a s some s i g n i f i c a n t p r o b l e m s , which he f e e l s w i l l b e c o s t l y . Mayor F l e t c h e r s t a t e d t h a t g i v e n t h e n a t u r e o f r e m o d e l i n g , h e i s a f r a i d o n c e t h e p r o j e c t s t a r t s , M r . Copeland w i l l f i n d s i g n i f i c a n t l y more wrong w i t h t h e p r o p e r t y t h a n was f i r s t assumed. He r e l a t e d t h a t h e i s f a m i l i a r w i t h t h e p r o p e r t y and i t h a s b e e n a problem m a i n l y b e c a u s e o f t h e low- lying area t h a t it is located within. Mr. Copeland s t a t e d t h a t h e would b e happy t o r e p o r t b a c k t o t h e C i t y C o u n c i l r e g a r d i n g t h e f e a s i b i l i t y o f r e h a b b i n g o r s t a r t i n g o v e r from t h e ground u p . He r e l a t e d t h a t h e f e e l s t h i s p r o p e r t y i s a n o p p o r t u n i t y a n d h e d o e s n o t want t o b e a p r o b l e m f o r t h e C i t y . He t h e n r e l a t e d t h a t some o f t h e p e o p l e he h a s had l o o k a t t h e p r o p e r t y l a t e l y a l s o f e e l s t h a t t h e r e i s redeemable v a l u e t o t h e p r o p e r t y , adding t h a t i f t h a t t u r n s o u t n o t t o b e t h e c a s e , t h e n he would b e happy t o r e t u r n t o t h e C i t y C o u n c i l a n d l e t them a l s o b e aware o f t h a t . He s t a t e d t h a t h e w a n t s t o o p e r a t e i n good f a i t h a n d work w i t h t h e C i t y . He t h e n a n s w e r e d Alderman Ray t h a t h e b e l i e v e s he w i l l know q u i c k l y r e g a r d i n g t h e v i a b i l i t y o f t h e p r o p e r t y . Alderman Bolden s u g g e s t e d M r . Copeland c o u l d r e t u r n t o t h e C i t y C o u n c i l i n 90 d a y s t o b e a b l e t o show s i g n i f i c a n t p r o g r e s s . M r . Copeland s t a t e d t h a t he would be happy t o r e t u r n t o t h e C i t y c o u n c i l e v e r y 30 d a y s and o f f e r a p r o g r e s s r e p o r t , e s p e c i a l l y r e g a r d i n g t h e foundation. He s t a t e d t h a t h e w i l l know i n 30 d a y s some o f t h e t h i n g s h e i s n o t a b l e t o know t o n i g h t a n d t h e same r e g a r d i n g 60 d a y s . He related t h a t he would l i k e t o be g r a n t e d mercy a n d b e a b l e t o have more t i m e if h e i s making p r o g r e s s a n d i f t h e p r o j e c t d o e s n o t make p r o g r e s s , h e would u n d e r s t a n d i f t h e C i t y C o u n c i l condemns t h e p r o p e r t y .  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. Alderman Sansing cautioned that it would need to be a significant and continuing progress. Mayor Fletcher opened the floor for further comment from the audience. Mr. Lucien Gilliam, the former Little Rock Air Force Base civil engineer, related that his wife was raised on Sharp Street and is very familiar with the area, adding that she has said that at times there has been water as high as 1' standing in the location of the apartment building. He stated that he believes the building should be removed, saying that it is the only multi-family building in the Keaton Addition. He stated that there is not room for eight parking places for a quad-plex apartment, adding that the property really only has room for approximately three parking places. He stated that property is located in a hole and never should have been built there in the first place, adding that it would have to be raised to get it out of the way of the water that rushes down Sharp Street. He stated that if Mr. Copeland is given 90-days, he does not believe it will work out. With no one else wishing to address either property, Mayor Fletcher closed the public hearing at approximately 7:34 p.m. Alderman Ray moved, seconded by Alderman Bolden to amend Ordinance 1538 and delete the property addressed as 1511 Nina Street. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, and Smith voted AYE. Alderman Howard voted NAY (0). MOTION CARRIED. ROLL CALL on FIRST READING: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1538. Alderman Ray moved, seconded by Alderman Bolden to APPROVE Ordinance 1538 on FIRST READING and suspend the rules and place Ordinance 1538 on SECOND READING as AMENDED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1538. Alderman Ray moved, seconded by Alderman Bolden to further suspend the rules and place Ordinance 1538 on THIRD AND FINAL READING as AMENDED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1538. Alderman Ray moved, seconded by Alderman McCleary that Ordinance 1538 be APPROVED AND ADOPTED as AMENDED. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. Alderman Ray moved, seconded by Alderman McCleary that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, McCleary, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE 1538 (#18-2015) APPROVED AND ADOPTED THIS l g t h DAY OF NOVEMBER, 2015 c. PRESENTATION OF THE 2016 Preliminary Budget Finance Director Cheryl Erkel reviewed the projected 2016 budget for the Street Department; she noted that estimated revenues and proposed expenditures are $2,266,250. She stated that the Street Department budget is balanced. She then reviewed the Sanitation Department, total estimated revenues are $1,900,000 and proposed expenditures are $1,820,000, leaving an excess of revenues of $80,000. She noted that the Sanitation Fund is an enterprise fund so the revenues and expenditures do not have to balance back to zero. In response to a question from Alderman Traylor, Finance Director Cheryl Erkel stated that the Sanitation budget has a set-aside vehicle depreciation expense on a monthly basis. She explained that it shows up in the budget as expenditure, but it also shows as a reserve in the assets. She stated that the 2016 estimated revenues for the EMS Fund are $1,600,000 with appropriations of $1,600,000, adding that the EMS budget is balanced back to zero. She then stated that the General Fund is the most difficult of the various budgets, noting that she has an overview of the projected revenues by source totaling $20,360,165 for 2016 compared to the proposed expenditures (after departmental cuts) of $20,540,214, which is a shortfall of ($180,049). She went on to explain that she and the Mayor have met with all of the department heads regarding cuts and she has provided a handout detailing the various departmental cuts that totals $740,092. She noted that the detailed revenue sheets provides the actual activity for 2012, 2013, and 2014; along with what had been budgeted for 2015 and the projected activity to the end of 2015 and then what is projected as revenue for 2016. She stated that the unknown factors would include being uncertain on the Arkansas Game & Fish Foundation contribution in 2016 would be, noting that the City does not have a set payment schedule with AG&F. She added that as of today AG&F still owes $843,649 regarding the original 2 million dollar commitment. She stated that those payments would be  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. applied to debt service, which is included in the General Fund under department number 13. She related that she was conservative regarding the amount the City would receive from AG&F, projecting on the revenue sheet under account number 01-00-4901 $145,000. She related that another unknown is how much funding the A&P Commission will give the City because they have not passed their budget yet. She added that there have been some conversations regarding the Boys and Girls Club, saying that she is unsure how that will turn out. She stated that she has reviewed the revenues closely, noting that there are some items that cannot be changed, such as the franchise fees that are set by State Code and the City is currently charging the maximum. She added that one area of change is the privilege tax ordinance that has not been amended since 1974. She related that building, electrical, and plumbing permits are being considered for an increase in fees. She added that the building permits have not been amended since 1993, electrical and plumbing have not been amended since 1991. She noted that Jacksonville's fees are 3 to 4 times lower than the surrounding cities. She stated that if those permits were doubled, it would still be below what Sherwood is charging. She stated that it would probably be brought to City Council at a later time to consider amending those fees. Mayor Fletcher encouraged the privilege tax committee to conclude their recommendations and provide the City Council with reasonable amendments. He thanked the committee for their work regarding those amendments. He stated that as soon as the unknowable items are determined, he hopes to present a balanced budget. Alderman Traylor questioned how many vehicles were left in the Police Department' s budget. Mayor Fletcher answered that they will go back later as they come up with more revenue and set priorities. Finance Director Cheryl Erkel stated that at this time there are no vehicles listed on the sheet. Mayor Fletcher stated that they will get the budget balanced and then work from there to add vehicles. He stated that they wanted to provide the City Council with something that would help understand the process. He related to those members serving on the privilege tax committee that by being involved they are able to see how hard it is to come up with revenue. He stated that the City is a victim from the population loss in the Census, which was a loss of approximately $756,000 because of the Census count. He added that hopefully the next Census numbers will be UP.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 19, 2015 7:00 P.M. - 7:53 P.M. Rescheduling of the next City Council meeting Mayor Fletcher noted that the winter Municipal League Conference is being held December 2, 3, and 4; which conflicts with the regularly scheduled December 3rd City Council meeting. It was the consensus of the City Council to reschedule the December 3rd regularly scheduled City Council meeting to December loth. APPOINTMENTS: ANNOUNCMENTS: City Offices will be closed November 26th and 27th in observance of the Thanksgiving Holiday. Thursday's (November ~ 6 ~ ~ sanitation route will run one day early. Holiday Lighting Ceremony at City Hall will be hosted November 3oth at 6:30 p.m. Downtown Jacksonville Christmas Parade will be held December lSt starting at 6:30 p.m. Alderman Bolden asked the City Council members to remember the Sharp Street closing for the School District. ADJOURNMENT : Without objection, Mayor Fletcher adjourned the meeting at approximately 7:53 p.m. MOTION CARRIED. Respectfully, Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer  CITY OF JACKSONVILLE To: Mayor Fletcher, Jacksonville City Council From: Engineering Department Please find below the consent agenda for the Engineering Department ENGINEERING REPORT FOR NOVEMBER 2015 PERMITSILICENSE ISSUED Building Permits 10 Business License 4 INSPECTIONS PERFORMED Building Inspections 14 Electrical 22 Plumbing 20 HVACR 13  CITY OF JACKSONVILLE ANIMAL SHELTER MONTHLY REPORT REPORTING PERIOD: November-15 UNITS: # 162 # 163 #170 #I72 BEGINNING MILEAGE 89,487 133,340 32,060 91,283 ENDING MILEAGE 89,572 134,033 32,766 91,864 MILES DRIVEN 85 693 706 58 1  cn - + 2 P L c 3 D c i 3@gJS$ a 0 E m 3 z W o, 2 r D $ o a,,! m gL!! ,Lo g _ & g I a,ka,zz5s =,- D a a,- O'= C < m em=$ I 5 & 5 m - - 5.rzE K~ C ,q 2 2 6 0 .-/ a D , 3 Z q Z mS -Cm 2 2 s o ~ ( L O3- o 2 t"B':@:: o o r5.E m S W O U E.L a, o u r , a, a, 3 g 9 3 C 5 D w 38;2gr 3 a, 3,., Y gC mD = %r ; ~, $ . ~o = Y & m mE $ 2- m 5a, ;.58 2 E$:egg!b- 3 0,112 i 5mm 2=o 3mkr .. ?- , , z O D a, 3 m %So r 2 c-c c.57 % P + a , m a , a , t o > o m o r Lon "-2i;,ga, 0 a 2 2gs.~,s? + m o w n n ~ m ~ 2 2 -% I2 - &nJoE &Ja t om r $ Z 3 3 n e ea =z )cna 4 0 ~ 0g " s' ~ 9 9 9 (3 2 cn 9 P c 0 W > cn cn cn ;s wcj W > 9 W > J aW cn cn cn 0a W W W 9I d > > > .. mY k >a L r m .. m3 i; o '3 g!2 g.F22 ~3 ar d0 m 5 a u, ?i 57 C U) ii al -I m D .-C a, C rn 3 I C c m a, f P" -I N 8 09 7 7 0 CO 7 7 7 $ (3 zm b a2 5 - 0 Y Eo - Lo LL .zC - a a, gz C E u E i= C 0 2 tJl 2 0 C 0 W W a C 0 3 .- E n m X - 2 m rn 0 5 -I $ N 5 I- (3 (3 (3 g5 B B B rO rO rO + 7 7 - 7 W ta c! 7 7 2 (V 7 - 5 Q 7  ORDINANCE NO. 1539 (#I9 2015) - AN ORDINANCE AMENDING JMC 88 9.12.; AND, FOR OTHER PURPOSES. WHEREAS, because potential manufacturers of ammunition and certain weaponry have testing procedures as part of their manufacturing process, the City Council believes modification of applicable City Code provisions is appropriate. NOW, THEREFOR4 BE I T ORDAINED BY THE CIWCOUNCIL OF THE C I W OF JACKSONVILLE, A R M NSAS: SECTION ONE: JMC €j9.12.020 (EXCEPTIOIVS) shall be amended to include the following: JMC 3 9.12.020 Exceptions. D. It shall not be unlawful for a FFL dealer(s) and/or manufacturer(s) of airgun(s), air rifle(s), ammunition(s), firearm(s), weapon(s) and/or part(s) thereof, its agent(s), employee(s), and/or officer(s), to fire or discharge such air gun, air rifle, and/or weapon as necessary in the manufacture/production/sale of said item(s). Said discharges shall not be declared unlawful when conducted upon an appropriate and qualified facility(ies) and in compliance with all applicable local, state, and federal laws and regulations. SECTION TWO: Should any part(s) of this Ordinance be declared invalid for any reason, no other part(s) of the Ordinance shall be affected thereby. SECTION THREE: All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such con,l'lict. SECTION FOUR: This Ordinance shall be in full force and effect from and after passage in accordance with applicable law.  - Ordinance No 1539 (#I9 2015) Page Two APPROVED AND ADOPTED THIS DA Y OF DECEMBER, 2015. CITY OF JACKSONVILLE, ARK;ANSAS GARY FLETCHER, MA YOR APPROVED AS TO FORM: ROBERT E, BAMBURG, CITYA ;TTORNEY  ORDINANCE NO. 1540 (#20 - 2015) AN ORDINANCE ADOPTING A FISCAL BUDGET FOR 2016; MAKING APPROPRIATIONSAND AUTHORIZING EXPENDITURESFOR OPERATION OF VARIOUS DEPARTMENTS OF CITY GOVERNMENT; FOR THE PURCHASE OF MA TERIALS, SUPPLIES, EQUIPMENT, AND SERVICES COVERING GENERAL FUND OPERATIONS, STREETFUND, EMERGENCY MEDICAL SERVICESFUND, AND SANITATION FUND; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. BEITORDAINED AND ENACTED BY THE CITYCOUNCILOF THE CITYOF JACKSONVILLG A R M NSAS: SECTION ONE: The Budget for the operation of the various Departments of the 2016 General Fund of the City of Jacksonville, Arkansas, shall be as follows: Estimated Funds Available for the 2016 General Fund: $ 21,042,943.00 Budgeted Disbursements for 2016: 1. General Government $ 2,863,242.00 2. Public Safety 13,323,672.00 3. Judicial 528,031.00 4. Public Works 4,327,998.00 TOTAL $ 21,042,943.00 SECTION TWO: The Budget for operation of the 2016 Street Fund of the City of Jacksonville, Arkansas, shall be as follows: Estimated Funds Available for the 2016 Street Fund: $ 2,301,250.00 Budgeted Disb~.~rsements for 2015: $ 2,301,250.00 SECTION THREE: The Budget for operation of the 2016 Sanitation Fund of the City of Jacksonville, Arkansas, shall be as follows: Estimated Funds Available for the 2016 Sanitation Fund: $ 1,843,800.00 Budgeted Disbursements for 2016: $ 1,781,515.00 Ordinance No, 1540 (#20-2015) Page Two SECTION FOUR: 'The Budget for operation of the 2016 Emergency Medical Services Fund of the City of Jacksonville, Arkansas, shall be as follows: Estimated Funds Available for the 2016 EMS Fund: $ 1,702,700.00 Budgeted Disbursements for 2016: $ 1,316,351.00 SECTION FIVE: The appropriations made herein include additional pay for holidays for all agents and employees of the City of Jacksonville, Arkansas, including, but not limited to, uniformed employees as provided for and by the laws of the State of Arkansas. The appropriations made herein shall not include any expenditure(s) over and above the income received and monies held by the City. A fill1 and complete copy of the 2016 Annual Budget, as approved, shall be attached hereto and made a part hereof. SECTION SIX: All Ordinances or parts thereof in conflict herewith are hereby repealed to the extent of said conflict. SECTION SEVEN: If the City Government is to operate in an economical and efficient manner, it is imperative that a Budget be adopted for the guidance and instruction of said aforementioned fi~nds.Therefore, to promote the public welfare, health, and safety, an emergency is hereby declared to exist, and this Ordinance shall be in full force and effect on and after January 1, 2016. APPROVED AND ADOPTED THIS DA Y OF DECEMBER, 2015. CT7-Y OF JACKSONVILLE, ARM NSAS GAR Y FLETCHER, MA YOR APPROVED AS TO FORM: SUSAN DA V m CT7-Y CLERK ROBERT E BAMBURG, CT7-YA 7TORNEY