City Council

City Council of Jacksonville, Arkansas AGENDA Regular City Council Meeting March 17, 2016 7:00 p.m. I.OPENING PRAYER: PAGE 2. ROLL CALL: 3. PRESENTATION OF Regular City Col.lncil Meeting MINUTES: March 3,2016 4. APPROVALS AND/OR Regular City Council Meeting CORRECTION OF MINUTES: Febr~~ary18, 2016 5. CONSENT AGENDA: Animal Control Department: Regular Monthly RepodFebruary Pl-~blicWorks Director Jim Oakley Police Department: Regular Monthly ReporVFebruary Police Chief Kenny Boyd Fire Department: Regular Monthly RepodFebruary Fire Chief Alan Laughy 6. WATER DEPARTMENT: THIRD AND FINAL READING ORDINANCE 1544 (#04-2016) Amending JMC 5 13.16.016 (pass through charges) regarding water rates (Alderman Traylor) 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: a. PUBLIC HEARING ORDINANCE 1547 (#07-2016) Condemning a structure located at 1511 Nina Street regarding defects and deficiencies (Mayor Fletcher) 16-18 CDBG 2015 CAPER Consolidated Annual Performance & Evaluation Report (Mayor Fletcher) (included in packet) City Council A G E N D A continued Regular City Council Meeting March 17, 2016 GENERAL continued: c. Request to Accept Bid Janitorial Services (Mayor Fletcher) 15. APPOINTMENTS: 16. ANNOUNCEMENTS: A ril 1' and znd R 4' Annual Clinton McDonald Football & Cheer Camp Jacksonville High School Public Involvement Meeting Hwy. 67 Widening from Main Street to Vandenberg Blvd. and Vandeliberg Blvd. to Hwy. 5 Jacksonville Community Center Tuesday, March 29,2016 4:00 p.m. to 7:00 p.m. ADJOURNMENT  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The C i t y C o u n c i l o f t h e C i t y o f J a c k s o n v i l l e , A r k a n s a s m e t i n r e g u l a r s e s s i o n on March 3, 2016 d t t h e r e g u l a r m e e t i n g p l a c e o f t h e C i t y C o u n c i l . Alderman Bolden d e l i v e r e d t h e i n v o c a t i o n a n d Mayor F l e t c h e r l e d a s t a n d i n g audience i n t h e "Pledge o f Allegiance" t o t h e f l a g . ROLL CALL: Aldermen: E l l i o t t , Bolden, S a n s i n g , Ray, Mashburn, T r a y l o r , T w i t t y , Smith, and Howard answered ROLL CALL. Mayor F l e t c h e r a l s o answered ROLL CALL d e c l a r i n g a quorum. PRESENT NINE ( 9 ) , ABSENT ( 1 ) . Alderman McCleary was a b s e n t . O t h e r s p r e s e n t f o r t h e m e e t i n g w e r e : C i t y A t t o r n e y R o b e r t Bamburg, D i r e c t o r o f A d m i n i s t r a t i o n J i m Durham, F i n a n c e D i r e c t o r C h e r y l E r k e l , Human R e s o u r c e D i r e c t o r J i l l R o s s , C i t y E n g i n e e r J a y W h i s k e r , P a r k s D i r e c t o r Kevin House, P u b l i c Works D i r e c t o r J i m O a k l e y , P o l i c e C h i e f Kenny Boyd, F i r e C h i e f A l a n Laughy, CDBG D i r e c t o r T h e r e s a Watson, IT Director Scott Rothlisberger, Water D e p a r t m e n t S u p e r i n t e n d a n t J a k e S h o r t , Water D e p a r t m e n t F i e l d Manager S a l P a p p a l a r d o , Water Commission Chairman J i m P e a c o c k , W a s t e w a t e r Manager Thea Hughes, S u s a n P e n d e r g r a s s , Addie G i b s o n , L e s C o l l i n s , Johnny Simpson, B r i a n B o r o u g h s , P l a n n i n g Commissioner P a t r i c k Thomas, Lida Feller, i n t e r e s t e d c i t i z e n s , and members o f t h e p r e s s . PRESENTATION OF MINUTES: Mayor F l e t c h e r p r e s e n t e d t h e m i n u t e s o f t h e r e g u l a r C i t y c o u n c i l m e e t i n g o f F e b r u a r y 1 8 , 2016 f o r a p p r o v a l a n d / o r c o r r e c t i o n a t t h e n e x t r e g u l a r l y scheduled C i t y Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Ray moved, seconded by Alderman Howard that the minutes of the regular City Council meeting of 4 February 2016 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Ray moved, s e c o n d e d b y Alderman Bolden t o a p p r o v e t h e r e g u l a r m o n t h l y r e p o r t f o r F e b r u a r y 2016. PERMITS/LICENsE ISSUED INSPECTIONS PERFORMED Building Permits 24 Building Inspections 37 Business Licenses 6 Electrical 41 Plumbing 45 HVACR 21 ROLL CALL: Aldermen: Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. MOTION CARRIED.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. DEVIATION IN AGENDA: WASTEWATER DEPARTMENTS: ORDINANCE 1546 (#6-2016) AN ORDINANCE PROVIDIG FOR THE ISSUANCE AND SALE OF WASTWATER REFUNDING REVENUE BONDS, SERIES 2016, IN ONE OR MORE SERIES, FOR THE PURPOSES OF REFUNDING THE CITY OF JACKSONVILLE, ARKANSAS, WASTEWATER REFUNDING REVENUE BONDS, SERIES 2009A (FEDERALLY TAXABLE) AND THE CITY OF JACKSONVILLE, ARKANSAS WASTEWATER CONSTRUCTION REVENUE BONDS, SERIES 2009B (NON-AMT); PROVIDING FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON THE BONDS; PRESCRIBING OTHER MATTERS RELATING THERETO; AND, DECLARING AN EMERGENCY. Alderman Ray moved, seconded by Alderman Bolden that Ordinance 1546 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1546. Mr. Jack Truemper of Stephens, Inc. explained they have worked with the Wastewater Department since 2014, looking for an opportunity to refinance the 2009 A&B bonds regarding interest cost savings. He stated it was not done last year so that they could include the franchise fees bonds under a designation called "bank qualified" because it needed to be less than 10 million dollars in a calendar year. He related that the original issue in 2009 was 18.3 million dollars, total for the series A&B, adding that the 2016 bonds total is $15,880,000.00. He explained they were able to lower the "all inclusive costs" from a 5.05% to 3 . 6 4 % , which nets an overall cash flow savings of $2,423,029.22. He related that on a present value basis it represents $2,056,573.70, which equals 12.802%. He explained that 3% in net present value savings is a good number but in this case it was almost 13%. He then stated because the overall issue was over 10 million dollars, the bond issue was rated by Standard and Poor's rating agency and received a rating of At with a stable outlook, noting that the City can be proud of such an excellent rating. He added that all the bonds were sold within the first 50 minutes of being offered, explaining that every maturity was oversubscribed, meaning that there was a greater demand than supply so they were able to reduce the yields on each maturity by 5 basis points, which increased the savings net another $91,000.00. He thanked the Council for the opportunity to work with the City of Jacksonville. Mr. Bill Spivey of Wright, Lindsey, and Jennings LLP also thanked the Council for the opportunity to serve the City. Alderman Bolden moved, seconded by Alderman Ray to APPROVE Ordinance 1546 on FIRST READING. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED .  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. Alderman Ray moved, seconded by Alderman Traylor to suspend the rules and place Ordinance 1546 on SECOND READING. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0) . MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1546. Alderman Elliott moved, seconded by Alderman Traylor to further suspend the rules and place Ordinance 1546 on THIRD AND FINAL READING. ROLL CALL: Alderman Elliott, Bolden, sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1546. Alderman Bolden moved, seconded by Alderman Traylor that Ordinance 1546 be APPROVED AND ADOPTED. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOT ION CARRIED . Alderman Ray moved, seconded by Alderman Traylor that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Bolden, Sansing, Ray, Mashburn, Traylor, Twitty, Smith and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE 1546 (#04-2016) APPROVED AND ADOPTED THIS 3** DAY OF MARCH, 2016 RESUME AGENDA: WATER DEPARTMENT: SECOND READING ORDINANCE 1544 (#04-2016) A N ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 13.16.016 (PASS THROUGH CHARGES) REGARDING WATER RATES; AND, FOR OTHER PURPOSES. Alderman Traylor moved, seconded by Alderman Ray that Ordinance 1544 be placed on SECOND READING. Alderman Sansing stated that Ordinance 1544 is a compromise that was offered to limit the pass-through charge to 2% once annually. He related that he does not believe that there should be any pass-through and the City should go back to the original ordinance rescinding the pass through authority. He confirmed with Water Superintendant Short that the latest contract of September 1, 2015 with CAW was at a higher rate than previously obtained from Lonoke-White. He questioned why the Water Commission would do that. Superintendant Short stated that the cost remained the same, saying that the price remained unchanged from the previous agreement. Alderman Sansing noted that 3 months after signing the agreement, CAW stated that they were going to raise the rate 35%. He stated that the Water Commission has a 10 year contract with CAW, saying that he believes any rate increases to the rate payers should be brought before the City Council to protect the rate payers.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. Alderman T r a y l o r s t a t e d t h a t he f e e l s t h e r e i s a d i f f e r e n c e between a p a s s - t h r o u g h c h a r g e and a r a t e i n c r e a s e s u c h a s t h e one two y e a r s ago. He r e c a l l e d t h a t t h e r e was a s e r i e s o f r a t e i n c r e a s e s f i v e o r s i x y e a r s ago t h a t were 1 0 % t o 15% y e a r a f t e r y e a r . He s t a t e d he d o e s n o t c o n s i d e r t h i s a s a r a t e i n c r e a s e , s a y i n g t h i s i s a c h a r g e t h a t J a c k s o n v i l l e Water i s h a v i n g t o a b s o r b , and t o keep u s from g e t t i n g back i n t o a s i t u a t i o n o f 1 0 % t o 1 5 % r a t e i n c r e a s e s , he d o e s n o t s e e a problem w i t h a p a s s - t h r o u g h c h a r g e of $ . 0 6 p e r g a l l o n . Alderman S a n s i n g r e l a t e d t h a t t h o s e i n c r e a s e s Alderman T r a y l o r r e f e r r e d t o were prompted t h r o u g h t h e Commission w a n t i n g t o p u t i n p i p e l i n e s t h a t were promoted by Garver & G a r v e r , p i p e l i n e s from CAW i n t o J a c k s o n v i l l e . He added t h a t t h e r e were a l s o some Wastewater i n c r e a s e s t h a t were mandated by EPA. I n r e s p o n s e t o a q u e s t i o n from Alderman Mashburn, S u p e r i n t e n d a n t S h o r t s t a t e d t h a t he o v e r s e e s t h e day t o day o p e r a t i o n s o f t h e Water Department, a d d i n g t h a t t h e Commission m e e t s once monthly and r e c e i v e s u p d a t e s on t h e day t o day o p e r a t i o n s , t e c h n i c a l and f i n a n c i a l a s p e c t s a s w e l l a s c o n t r a c t n e g o t i a t i o n s . He s t a t e d t h a t he l o o k s t o t h e Commission f o r guidance. He t h e n answered t h a t t h e Commissioners a r e a p p o i n t e d by t h e C i t y Council. Alderman S a n s i n g p o i n t e d o u t t h a t i n y e a r s p a s t , t h e C i t y was h o s t a g e t o CAW b e c a u s e t h e y were t h e o n l y "game i n town" r e g a r d i n g w a t e r , b u t now Lonoke-White i s on l i n e , s a y i n g t h a t he s e e s no r e a s o n why t h e C i t y s h o u l d n ' t p l a y t h e two o f f e a c h o t h e r t o p r o t e c t t h e r a t e p a y e r s a s much a s p o s s i b l e i n s t e a d of j u s t s t a y i n g w i t h o l d a l l i a n c e s . S u p e r i n t e n d a n t S h o r t s t a t e d t h e y r e c o g n i z e t h a t and i t i s a " f e a t h e r i n t h e i r cap" t h e y have Lonoke-White a s a s o u r c e o f w a t e r . He t h e n p o i n t e d o u t t h a t Lonoke-White i s a s e c o n d a r y s o u r c e o f w a t e r , n o t i n g t h e M a s t e r P l a n of 2003 and 2008, s a y i n g t h a t Lonoke-White had been p l a n n e d f o r d e c a d e s . He s a i d t h a t no one was s u r e i t would happen, a d d i n g t h a t t h e Water Commission needed t o i d e n t i f y a p r i m a r y s o u r c e o f w a t e r f o r when t h e w e l l s a r e d e p l e t e d and CAW was s e l e c t e d a s t h a t . Alderman S a n s i n g s t a t e d t h a t t h e c o n t r a c t w i t h Lonoke-White goes back t o 2010, s a y i n g t h a t even a t t h a t t i m e i t was s t a t e d t h a t t h e y c o u l d s u p p l y a maximum of 10 m i l l i o n g a l l o n s p e r d a y , t h e same t h a t CAW i s a b l e t o supply. He c o n t i n u e d s a y i n g t h a t a c c o r d i n g t o t h e c o n t r a c t s , i t a p p e a r s t h a t b o t h c o u l d s u p p l y t h e same amount of w a t e r t o J a c k s o n v i l l e . Superintendant Short s t a t e d t h a t i s not exactly accurate, explaining t h a t t h e p l a n t c a p a c i t y a t Lonoke i s 10 m i l l i o n g a l l o n s p e r day, assuming t h a t no o t h e r e n t i t i e s a r e t a k i n g w a t e r and i f t h e i n f r a s t r u c t u r e were i n p l a c e f o r J a c k s o n v i l l e t o be a b l e t o t a k e t h a t amount. He c l a r i f i e d t h a t w i t h t h e c u r r e n t i n f r a s t r u c t u r e and t h e o t h e r e n t i t i e s t h a t a r e t a k i n g w a t e r ; we a r e l o o k i n g a t 2 m i l l i o n g a l l o n s p e r day from Lonoke-White.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. -7:38 P.M. Alderman Sansing stated that currently we are getting a half million gallons a day from Lonoke-White, a minimum of 1.79 from CAW, clearly Lonoke-White could supply more at a lower cost than CAW. Superintendant Short stated that is not necessarily the case, explaining that if you factor in the $48,000 plus that we are paying monthly on top of the water rate then the answer to that is no. He related that it is significantly more expensive. Alderman Ray stated that City Council approved Lonoke White as a backup water source for Jacksonville because of negotiations years ago as a primary source of water. He stated that it was known if something happened to our primary source of water, we would have a backup source of water with a guarantee for 50 years. He stated that he believes the Water Commission has guaranteed the Jacksonville residents at least a 10 year source of water that is now up to 50 years, which is looking to the future. He added that he feels the Commissioners that the City Council appointed to manage the system for the residents of Jacksonville are doing a good job in order to have a backup source of water in case of an emergency. He pointed out that the rate increase was negotiated and he feels it is as low a rate as we will ever see. In response to a question from Alderman Mashburn, Superintendant Short acknowledged that this would affect future increases next year and the year after. ROLL CALL: Alderman Bolden, Ray, Mashburn, Traylor, Twitty, and Smith voted AYE (6). Alderman Elliott, Sansing, and Howard voted NAY ( 3 ) . MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1544. Alderman Traylor moved, seconded by Alderman Bolden to APPROVE Ordinance 1544 on SECOND READING and suspend the rules and place Ordinance 1544 on THIRD AND FINAL READING. ROLL CALL: Alderman Bolden, Ray, Mashburn, Traylor, Twitty, and Smith voted AYE (6). Alderman Elliott, Sansing, and Howard voted NAY (3). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1544. Alderman Ray moved, seconded by Alderman Traylor that Ordinance 1546 be APPROVED AND ADOPTED. Alderman Elliott and Sansing questioned if the Ordinance had enough votes to send it to THIRD AND FINAL READING. City Attorney Bamburg clarified that it would take 7 votes to suspend the rules for THIRD AND FINAL READING. Mayor Fletcher stated that Ordinance 1544 passes SECOND READING and will come back to the City Council at the next regularly scheduled City Council meeting for THIRD AND FINAL READING.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. FIRE DEPARTMENT: POLICE DEPARTMENT : STREET DEPARTMENT: SANITATION DEPARTMENT: PARKS & RECREATION: PLANNING COMMISSION: a. FINAL PLAT Lernac Subdivision City Engineer Whisker stated that the street was completed a long time ago with CDBG funds, the land to the north was slated to have mobile homes but decided to rezone the property for smaller houses. It would consist of 12 lots to construct 1200sf starter homes. Alderman Traylor moved, seconded by Alderman Mashburn to approve the Final Plat of Lernac Subdivision. MOTION CARRIED. b. ORDINANCE 1545 (#5-2016) AN ORDINANCE RECLASSIFYING PROPERTY IN THE CITY OF JACKSONVILLE, ARKANSAS (GENERAL LOCATION: REAR PORTION OF THE MEADOWS SUBDIVISION); AMENDING ORDINANCE NOS. 213 AND 238 AND THE LAND USE MAP OF THE CITY OF JACKSONVILLE, ARKANSAS; AND, FOR OTHER PURPOSES. Alderman Ray moved, seconded by Alderman Bolden that Ordinance.1545 be placed on FIRST READING. City Engineer Whisker demonstrated the location of the lots within The Meadows Subdivision on a Powerpoint presentation, pointing out that the lots are to the rear of the Subdivision adjacent to the railroad tracks. He recalled that approximately 2 years ago, 55 government houses were constructed that would be run by Max Howell and at the end of that time the houses will be owned by the Housing Authority. He stated that the back lots are being proposed for the same circumstances but are planning to be developed as duplexes instead of single-family housing. He explained that the first two streets are houses that are owned and then the next two and a half streets are the Housing Authority houses and then the back lots are being proposed for duplexes if the rezoning passes. In response to a question from Alderman Ray, City Engineer Whisker estimated that the Subdivision has over 100 lots. He stated that the first 30 to 40 are owned homes. Alderman Ray issued concerns for the traffic on Cloverdale Road. City Engineer Whisker pointed out that Cloverdale Road has two entrances and there is Valentine and Homer Atkins leading out to the street. Alderman Ray asked Police Chief Boyd about the call rates of the area. Chief Boyd stated that he is unprepared to answer with exact numbers.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7:00 P.M. - 7:38 P.M. Mayor Fletcher stated that he can offer that he has reviewed the data because he was concerned when the government housing began but it has been quiet. Chief Boyd issued a caveat, saying that the Department has an officer that lives in the Subdivision; when it was before the Planning Commission he monitored it because most of the housing that is under Max Howell government housing offers them recourse when there is a problem. He stated they can go to them, adding that it was his understanding that it was too late for them to get this plat in the agreement with the other government housing, he stated that it was his push to see that these lots were developed the same as the original housing so that they would have a recourse. He stated that when duplexes are put in against the back wall he has concerns. ROLL CALL: Alderman Elliott, Sansing, Traylor, and Twitty voted AYE ( 4 ) . Alderman Bolden, Ray, Mashburn, Smith, and Howard NAY (5). MOTION FAILED. GENERAL : WASTEWATER DEPARTMENTS: APPOINTMENTS: JACKSONVILLE HOUSING AUTHORITY Alderman Elliott moved, seconded by Alderman Bolden to approve the appointment of Roger Sundermeier to fill the unexpired term of Donnie Farmer for a term to expire 3/17/2019. MOTION CARRIED. ANNOUNCMENTS: Mayor Fletcher introduced Alderman Elect Les Collins of Ward 5, Position 2. He stated that Les Collins would fill the position currently held by Alderman Bill Howard on January 1, 2017. He noted that Alderman Howard is not seeking re-election. Mr. Cordell Casey a member of the Mt. Pisgah Baptist Church related that the Church constructed a family learning center that opened in July, and have since learned that there is a speeding problem with traffic on Ray Road. He informed the City Council of situations regarding emergency breaking as cars top the hill by the Church. He explained that there is a cross walk that serves both the Church and the Center with parking on both sides. He stated that he is asking the City to help remedy the problem by installing a caution light and speed bumps. He stressed the emergency of the situation, citing that there will be either a fatality or injury regarding the members of the Church. Mayor Fletcher stated that a traffic study would have to be performed, adding that speed bumps are not effective when it comes to emergency vehicles. He explained that speed bumps create a negative situation. He offered that the Police Department could run radar and put up some signage to encourage vehicles to slow down. He stated that speeding is  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING MARCH 3, 2016 7 : 0 0 P.M. - 7:38 P.M. t h e number one c o m p l a i n t h e r e c e i v e s , n o t i n g t h e r e a r e o t h e r s i t u a t i o n s a s bad o r worse r e q u e s t i n g s p e e d bumps. He r e i t e r a t e d t h a t s p e e d bumps o r a c a u t i o n l i g h t would r e q u i r e a t r a f f i c s t u d y . Alderman E l l i o t t a s c e r t a i n e d t h a t t h e c u r r e n t s p e e d l i m i t f o r Ray Road i s 35 mph. He q u e s t i o n e d i f a s i g n announcing t h e c r o s s walk c o u l d b e installed. P u b l i c Works D i r e c t o r J i m Oakley answered t h a t t h e r e i s a l r e a d y a c r o s s walk s i g n e r e c t e d . M r . Casey c o n c u r r e d , s a y i n g t h a t t h e s i g n i s n o t o b s e r v e d . He s t a t e d t h a t a n e l d e r l y l a d y was a l m o s t h i t u s i n g t h e c r o s s w a l k . He s t a t e d t h a t h i s p r a y e r would be t h a t t h e C i t y would h e l p i n t h i s s i t u a t i o n . Alderman Ray a s s u r e d M r . Casey t h a t t h e P o l i c e Chief w i l l work on t h e situation. Alderman Howard commended t h e Mayor and P u b l i c Works D i r e c t o r J i m Oakley r e g a r d i n g t h e i r s a f e t y e f f o r t s a t Pinewood and Warren Dupree E l e m e n t a r y S c h o o l s . He e x p l a i n e d t h a t a s h o u l d e r d r i v e i s b e i n g c o n s t r u c t e d t o h e l p g e t s c h o o l p i c k - u p t r a f f i c o f f Gregory S t r e e t . He t h e n n o t e d t h a t Pinewood h a s a s i m i l a r s i t u a t i o n t h a t i s b e i n g a d d r e s s e d . Mayor F l e t c h e r s t a t e d t h a t he would meet w i t h C i t y E n g i n e e r Whisker t h e f i r s t p a r t of n e x t week t o e x p l o r e s o l u t i o n s f o r t h e Church. Mayor F l e t c h e r t h e n announced t h a t t h e C i t i z e n s P o l i c e Academy w i l l b e g i n on March 29, 2016. CDBG P u b l i c H e a r i n g March 1 0 , 2016 a t 6:00 p . m . r e g a r d i n g 2016 p r o j e c t s . I t was announced t h a t t h e S c h o o l Board m e e t s t h e f i r s t Monday of each month. ADJOURNMENT : Without objection, Mayor Fletcher adjourned the meeting at approximately 7 : 3 8 p.m. MOTION CARRIED. Respectfully, Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer  CITY OF JACKSONVILLE ANIMAL SHELTER MONTHLY REPORT REPORTING PERIOD: February-16  ACKSONVILLE POLICE DEPARTMENT jarksorn~ille,'4 R 72076 March 3,2016 (701) y8r-3191 To: Mayor Gary Fletcher &Jacksonville City Council From: Chief Kenny M. Boyd Re: JPD February 2016 Monthly Report The followlng report of activities for the Jacksonvilie Police Department submitted for the month of February 2016: Topic 2016 - 2015 Total Complaint Calls 4,322 3,802 Homicide Reported Homicide Cleared Rape/Sex Assault Reported 4 Rape/Sex Assault Cleared 2 Robbery Reported Robbery Cleared Felony Assaults Reported 10 Felony Assaults Cleared 7 Burglary Reported Burglary Cleared Theft Reported Theft Cleared Vehicie Theft Reported 6 Vehicle Theft Cleared 4 Felony Cases Reported Felony Cases Closed Misd Cases Reported Misd Caes Closed Respectfully, - chief Kenny M. Boyd Chief of Police  6ACKSONVTLLE POLICE DEPARTMENT i Polke Chfef coU;RACE* JNTECRITY *PROFESSIONALISM Kmny 11. Royd 1400 Morsboll R m d Judrconvlll~,Artmnms 72076 a-. -*-- To: Chief Boyd From: Code Enforcement Please find b e l o w t h e M o n t h l y Recap Report f o r t h e Code Enforcement D e p t for the Monthof Feb-16 Charley Totals Assigned Calls 24 111 I I I I I I Self Initiated Calls 1 261 1 1 134 1 186 1 -- 581 I II I I I I II II I I Follow Ups 1I 70 I 1 272 ( I 1I 93 1I I 435 I I 1 5- Attend 3 6 1 I I I I I rnings Issued -- 37 I I I ickets Issued __ 2 1 1 0 1 1 0 1 2 I I I I I I I Vehicles Towed I I I I I 1 I I Lots Posted I 0 I 1 1 1 0 1 I 1I 0 1I I 0 I 1 signs Removed I Trash Cans Tagged 0 I 1 5 1 (( I I I I I Basketball Goals - I 0 I 1I 6 1 I 2 I 1 ! I 8 (structures Inspected 2 1 ! OJ l o ( 2 1 1 - L - L Rentals Inspected 0 0 0 0 - I I I I I I I I I I Search Warrants Served O ] ( 0 1 1 0 ) 0 I I I I I I I -- - I .. - ! I I I I I Structures Rehabbed I 0 II 1 ! 0 1 I 1 I 0 1 I I 0 Structures Condemned I I I I I I I I Houses Demo by City 0 1 1 0 1 1 0 ) 0 II II II I1 I I I ouses Demo by Owner I 4 I 1 I 1I I I I I I Parking Violations 2 1 16 1 0 1 18 I I 1 I I I I IGrass Mowed 1 0 1 I 0 Postage  J A C ~ O ~ W \. Redrnond Nd. Tackson\ ille, AR. 72076 ~ ~ FIRE & RESCUE SERVICES (501)962-50.211 1 a x 982-0579 ,Alan I aughv, C hret PRIDE of the City! 10 March 2016 Honorable Gary Fletcher Members of the Council City of Jacksonville Gentlemen & Ladies: I respectfully submit a report of Emergency Response Activity for the month of February 2016. National Emeraencv Medical Service Information Swtem (NEMSIS] Ambulance Responses classified as: Transported Runs 204 Non-Transported Runs 101 Svstem INFIRS) National Fire Incident R e ~ o r t i n ~ Estimated fire loss for the month: $186,800.00 Savings total for the month: $274,750.00 Rescue (275) Rescue, EMS Call, other (63) Medical Assist (21) Fire (11) EMS lncident (190) Structure Fire (6) Rescue or EMS Standby (1) Mobile Property/Vehicle (3) Outside Rubbish Fire (2) Service Call (25) Service Call, other (2) Hazardous Condition, No Fire (3) Person in Distress (3) Combustible/Flammable Spills/Leaks (1) Public Service Assistance (12) Accident, Potential Accident ( 2 ) Unauthorized Burning (8) Good Intent Call (lo) False Alarm (22) Controlled Burning (1) False Alarm & False Call (5) Dispatched and Canceled En Route (5) System or Detector Malfunction (6) Steam, Gas Mistaken for Smoke (4) Unintentional SystemJDetector (9) Malicious, Mischievous False Alarm (2) Respectfully, / Alan Laughy, Chief Jacksonville Fire & elc cue Services  ORDINANCE NO. 1544 (#04 2016) - AN ORDINANCE AMENDING JACKSONVILLE MUNICIPAL CODE 8 13.16.016 (PASS THROUGH CHARGES) REGARDING WATER RATES; AND, FOR OTHER PURPOSES. WHEREAS when IMC Ej 13.16.016 was enacted in 2009, no one anticipated the number of Pass Through Charges assessed by Central Arkansas Water (CAW) and other water providers of Jacksonville Water Works. Given the recent imposition of CAW'S 2016 Pass Through Charge and planned similar increases to be assessed over the next several years, the City Council deems it appropriate to amend JMC Ej 13.16.016 so that such proposed increase(s) in water rates can be studied and determined appropriate by the City Council should they exceed certain amounts. NOW, THEREFOR6 BE I T ORDAINED AND ENACTED BY THE CITY COUNCIL OF THE CITY OFJACKSONVILLE,ARUNSAS, THAT= SECTION ONE: :IMC Ej 13.16.016 (Pass Through Charges) is hereby amended as follows: Any increase in rates by Central Arkansas Water (CAW) or any other authorized water provider adversely affects Jacksonville Water Works' (JWW) ability to provide potable water service to its customers at existing charge(s), fee(s), and rate(s). Accordingly, increase in rates by CAW and/or any other authorized water provider shall be automatically passed through to the customers of the Jacksonville Water Works after review and approval of the Jacksonville Water Commission. However, said increase(s) shall be limited to One (1) per calendar year, and any such increase(s) cannot exceed more than Two Percent (2%) of the existing rate currently being charged JWW customers as set forth and approved by the Jacksonville City Coi~ncil. Customer rates adjusted for pass through increase(s) will only be adjusted by the proportional percentage necessary to provide sufficient income to cover the costs of the increase in charge(s), fee(s), and/or rate(s) from CAW and/or any other authorized water provider. SECTION W O : All Ordinances, specifically including Ordinance No. 1368 (#ll-2009), Resolutions, and/or Code provisions thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION THREE: This Ordinance shall take effect and be in force from and after its date of passage, as subject to and mandated by applicable law. Ordinance No. 1544 (#04-2016) Page Two APPROVED ANDADOPTED THIS DA Y OF FEBRUAR Y, 2016. ClTY OFJACKSONVILLE,ARKANSAS By: GAR Y FLETCHER, MA YOR SUSAN L. DA vITT; C ~ C L E R K APPROVED AS TO FORM: AFORNEY ROBERT E B A M B U R G , ~ ~  ORDINANCE NO. 1547 (#Or 2016) - AN ORDINANCE CONDEMNING A STRUCTURE AND REAL PROPERTY AT THE LOCATION NOTED BELOW I N JACKSONVILLE, ARMNSAS, FOR STRUCTURAL DEFECTS/ DEFICIENCIES, AND PUBLIC HAURD CONDITIONS; DECLARING AN EMERGENCY;AND, FOR OTHER PURPOSES. WHEREAS,after conducting a Public Hearing addressing the structure and real property at the following street address, located within the City limits of Jacksonville and owned by the party stated below, it is hereby declared that said property constitutes a health and safety hazard to the general public due to the lack of structural soundness, dilapidated facility, and/or non-compliant conditions existing in and about the property. The real property, owner, and any other interested party(ies) of record are as follows: Pro~ertvAddress Parcel / Legal Descri~tion Record PromrtvOwnetfs) 1511 Nina Lot 4, Block 1, Eastview Phase I City of Jacksonville, Smallville Properties Pulaski County, Arkansas Pulaski Parcel IVo. 22J0220000400 WHEREAS, despite repeated notices and demand, said property owners and/or interested parties have failed to repair their respective properties, structures, and/or remove the deteriorated elements so as to eliminate public health and safety hazards and bring said properties within compliance with applicable provisions of the Jacksonville Municipal Code. NOW, THEREFOR& BE ITORDAINED BY THE CITYCOUNCILOF THE C I W OFIACKSONVILLe ARM NSAS: SECTION ONE: I n accordance with ACA 914-56-201 et. al. and Jacksonville Municipal Code tj 8.26.010 et. seq., the above mentioned real properties located at the respective property addresses as stated above, together with any structural improvements located thereon, are hereby declared to each constitute a separate nuisance to the health and safety of the citizens of Jacksonville and are hereby condemned. Ordinance No. 1547 (#07 2016) - Page Two The City Council hereby directs Code Enforcement Office to provide notice to the property owner and any and all other interested party(ies) [mortgagors (if applicable)] that, if said structure and real property are not repaired and/or the health and safety hazards removed from said property so as to bring said property into compliance with applicable provisions of the Jacksonville Municipal Code within Thirty (30) days from the date of passage of this Ordinance, the structure and improvements on said real property cited above will be cleared and razed. All structures and nl-~isanceshall be removed so as to eliminate any health or safety hazards to the general public, and the cost for doing so shall be assessed against the owner(s) of said real property. SECTION TWO: I f the City of Jacksonville is required to undertake and/or complete the necessary removal of hazardous conditions from the real properties in question, the City shall bill the record property owner(s) of the respective real property involved for collection of all reasonable costs incurred to undertake and corr~pletethe removal of said hazardous conditions on that property. Further, City officials are hereby authorized to request said amounts be collected by the Pulaski County Tax Collector through a lien against said property(ies) or any other manner allowed by law should the owner(s) fail to timely pay said costs and amounts due. SECTION THREE: Shoi~ldany part(s) of this Ordinance be declared invalid for any reason, no other part(s) of the Ordinance shall be affected thereby. SECTION FOUR: All Ordinances or parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION FIVE: Because passage of this Ordinance is necessary for public health, peace, and safety of the citizens of Jacksonville, an emergency is hereby declared. Thus, this Ordinance shall be in full force and effect immediately upon and after passage.  - Ordinance No. 1547 (#07 2016) Page Three APPROVED AND ADOPTED THIS DA Y OF MARCH, 2016. CITY OF JACKSONVILLE, A R M NSAS GARY FLETCHER, MAYOR SUSAN DA V l CITY CLERK APPROVED AS TO FORM: ROBERT E, BAMBURG, CITYA ZZORNEY  CITY OF JACKSONVILLE BID TABULATION SHEET PROJECT NAME: Janitorial Service BID NUMBER: JAX 16-001 DEPT: City HalllParks DATE: 03-14-16 TIME: 10 a.m. TABULATED BY: BB OPENED BY: Cheryl Erkel, Finance Director BID AMOUNT BIDDER'S NAME CITY HALL COMM. CTR MARTIN ST. BID BOND TOTAL BID Southern Maid Janitorial $ ~ , ~ $3,000.00 ~ ~ . $600.00 ~ ~ INS $4,600.00/M $55,200.00N Dow Building Services $5,040.00 $1,367.00- - - $894.00 - INS -$7,301.00/M $87,612.00N Phillip Kammer $3,567.00 $10,304.00 $5,945.00 $19,816.OOIM $237,792.00N Amazing Grace $1,500.00 $6,666.67 $833.33 INS $9,000.001M $108,000.00N Oasis Commercial Cleaners Inc $720.00 $2,772.00 $480.00 INS $3,972.00/M $47,664.00N EJ's Cleaning Services INS $4,960.00/M $59,520.00N Clean Team II Janitorial $650.00 $2,600.00 $500.00 INS $3,750.00/M $45,000.00N 3% DISC Supreme Clean Janitorial $850.00 $2,500.00 $400.00 INS $3,750.00/M $45,000.00N RO RO Cleaning Service $800.00 $2,800.00 $525.00 INS $4,125.001M $49,500.00N PathFinder lnc --- $1,513.23 $1 1,421.43 $981.13 INS 13917.79lM $167,013.48N A & S Janitorial Solution $1,050.00 $3,500.00 $1,050.00 INS $5,885.00/M $70,620.00N Best Janitorial $650.00 $2,700.00 $450.00 INS $3,800.00/M $45,600.00N RECOMMENDED BID: -