City Council

City Council of Jacksonville, Arkansas AGENDA Regular City Council Meeting November 17,2016 7:00 p.m. 1. OPENING PRAYER: 2. ROLL CALL: 3. PRESENTA-TION OF Regular City Council Meeting MINUTES: November 3,2016 4. APPROVALS AND/OR Regular City Council Meeting CORRECTION OF MINUTES: October 20, 2016 5. CONSENT AGENDA: Police Department: Regular Monthly ReportJOctober Police Chief Kenny Boyd Fire Department: Regular Monthly RepodOctober Fire Chief Alan Laughy Animal Control: Regular Monthly RepodOctober Public Works Director Jim Oakley 6. WATER DEPARTMENT: 7. WASTEWATER DEPARTMENT: 8. FIRE DEPARTMENT: 9. POLICE DEPARTMENT: 10. STREET DEPARTMENT: 11. SANITATION DEPARTMENT: 12. PARKS & REC. DEPT: 13. PLANNING COMMISSION: 14. GENERAL: PUBLIC HEARING ORDINANCE 1562 (#22-2016) Rename Commerce Drive to Sig Sauer Drive (Mayor Fletcher) 20 15. APPOINTMENTS: 16. ANNOUNCEMENTS: City Offices will be closed November 24th& 25th in observance of the Thanksgiving Holiday Thursday's (November 24th)sanitation route will run one day early Holiday Lighting Ceremony at City Hall December atlSt 6:30 p.m. Downtown Jacksonville Christmas Parade December at €ith 6:30 p.m. City Council A G E N D A continued Regular City Council Meeting November 17,2016 ANNOUNCEMENTS cont. 3gthAnnual Holiday Craft & Gift Sale Jacksonville Community Center Friday, November 18'~,2 p.m. - 8 p.m. Saturday, November lgth,9 a.m. - 4 p.m. Special City Council meeting scheduled for Tuesday, November 22" 7 p.m. City Council Chambers ADJOURNMENT  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. -7:33 P.M. REGULAR CITY COUNCIL MEETING - CITY HALL - #1 MUNICIPAL DRIVE The City Council of the City of Jacksonville, Arkansas met in regular session on November 3, 2016 at the regular meeting place of the City Council. Alderman Bolden delivered the invocation and Mayor Fletcher led a standing audience in the "Pledge of Allegiance" to the flag. ROLL CALL: Aldermen: Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard answered ROLL CALL. Mayor Fletcher also answered ROLL CALL declaring a quorum. PRESENT EIGHT ( 8 ) , ABSENT (2). Aldermen Bolden and McCleary were absent. Others present for the meeting were: City Attorney Robert Bamburg, Director of Administration Jim Durham, City Engineer Jay Whisker, Fire Chief Alan Laughy, Police Chief Kenny Boyd, IT Director Scott Rothlisberger, Park and Recreation Director Kevin House, 911 Director Tabby Hughes, CDBG Director Theresa Watson, Code Enforcement Officer Charlie Jenkins, Alderman Elect Les Collins, Johnny Simpson, Gerald Clark, interested citizens, and members of the press. PRESENTATION OF MINUTES: Mayor Fletcher presented the minutes of the regular City Council meeting of October 20, 2016 for approval and/or correction at the next regularly scheduled City Council meeting. APPROVAL AND/OR CORRECTION OF MINUTES: Alderman Howard moved, seconded by Alderman Twitty that the minutes of the regular City Council meeting of 6 October 2016 be APPROVED. MOTION CARRIED. CONSENT AGENDA: REGULAR MONTHLY REPORT/ENGINEERING DEPARTMENT Alderman Ray moved, seconded by Alderman Mashburn to approve the regular monthly report for October 2016. PERMITS/LICENSE ISSUED INSPECTIONS PERFORMED Building Permits 10 Building Inspections 30 Business Licenses 7 Electrical 32 Plumbing 37 HVACR 19 ROLL CALL: Aldermen: Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. MOTION CARRIED. WASTEWATER DEPARTMENTS: WATER DEPARTMENT : FIRE DEPARTMENT :  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. POLICE DEPARTMENT: PUBLIC HEARING ORDINANCE 1560 (#20-2016) AN ORDINANCE CONDEMNING STRUCTURES AND REAL PROPERTIES AT THE LOCATION NOTED BELOW IN JACKSONVILLE, ARKANSAS FOR STRUCTURAL DEFECTS, DEFICIENCIES, AND PUBLIC HAZARD CONDITIONS; DECLARING AN EMERGENCY; AND, FOR OTHER PURPOSES. Mayor Fletcher opened the public hearing at approximately 7:03 p.m. Code Enforcement Officer Charlie Jenkins offered the addresses of 195 Roosevelt Road and 417 South Oak Street for consideration to condemn. He related that Code Enforcement has been working on 195 Roosevelt Road since April 17, 2014. He offered a Powerpoint presentation outlining the numerous deficiencies and structural hazardous conditions. He explained that in 2014, Code Enforcement Officer Nolan and Building Inspector Manny Browder conducted an inside inspection of the house. He related that it was found that the roof was being held up by a pole in the kitchen, he then offered photographs demonstrating that the roof and sides of the home were completely dilapidated and about to fall in. He then presented 417 South Oak, explaining that this is a house that burned in January of 2014. He stated that the home was red tagged in January of 2014. He reviewed the extensive fire damage on the inside and outside of the house. He stated that the house is unsafe to be entered. He then answered Alderman Sansing, that the estate regarding 417 South Oak has been settled and the estate paid $64,000 to retire the mortgage, however Ocwen Bank holding the mortgage said that the lady who perished in the fire still owed late fees and interest on the loan. He stated that the bank did not settle for the $64,000 and still hold title to the house. City Attorney Bamburg clarified that technically it is still in the estate's name with the Bank being the protected mortgagor on the property. With no one from the audiences wishing to address either of the properties, Mayor Fletcher closed the public hearing at approximately 7:06 p.m. Alderman Elliott moved, seconded by Alderman Sansing that Ordinance 1560 be placed on FIRST READING. ROLL CALL: Alderman Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1560. Alderman Ray moved, seconded by Alderman Mashburn to APPROVE Ordinance 1560 on FIRST READING and suspend the rules and place Ordinance 1560 on SECOND READING. ROLL CALL: Alderman Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1560.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. Alderman Ray moved, seconded by Alderman Sansing to further suspend the rules and place Ordinance 1560 on THIRD and FINAL READING. In response to a question from Alderman Traylor, Code Enforcement Officer Jenkins offered that the owner of 195 Roosevelt, Mrs. Menifee, came to his office and they spoke extensively regarding the house when she received notice. He stated that he informed Mrs. Menifee of the public hearing, adding that he told Mrs. Menifee that she has the opportunity to come before the City Council and address them. He then answered that the regarding 417 South Oak, he contacted the heir of Mrs. Padgett in Sherwood, a Ms. Scribner. He explained that he spoke with Ms. Scribner extensively about the house, saying that basically she gave up the house when Ocwen Bank demanded more money. He then assured Alderman Traylor that Ocwen Bank had been notified and is aware of the proceedings. ROLL CALL: Alderman Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Whereupon City Attorney Bamburg read the heading of Ordinance 1560. Alderman Ray moved, seconded by Alderman Sansing that Ordinance 1560 be APPROVED and ADOPTED. ROLL CALL: Alderman Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. Alderman Ray moved, seconded by Alderman Mashburn that the EMERGENCY CLAUSE be approved and adopted. ROLL CALL: Alderman Elliott, Sansing, Ray, Mashburn, Traylor, Twitty, Smith, and Howard voted AYE. NAY (0). MOTION CARRIED. ORDINANCE 1560 (#20-2016) APPROVED AND ADOPTED THIS 3m DAY OF NOVEMBER, 2016. STREET DEPARTMENT: PLANNING COMMISSION: FINAL PLAT Jamestown Subdivision PH I1 City Engineer Whisker stated that this phase of the Subdivision is an extension of the street, consisting of 16 lots, adding that the developer has been doing each phase with approximately 15 to 20 lots each time. He stated that this culdesac will contain slightly larger homes. He then noted that the Subdivision phase passed the Planning Commission, adding that the streets and drainage are in, as well as water and sewer. He recommended passage of the final plat. Alderman Elliott moved, seconded by Alderman Ray to approve the final plat of Jamestown Subdivision PH I1 as presented. MOTION CARRIED.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3 , 2.01 6 7:00 P.M. - 7:33 P.M. GENERAL: PRESENTATION OF THE 2015 CAFR Gerald Clark of McAlister and Associates addressed the City Council saying that it is h i s privilege to present the Comprehensive Annual Financial Report ("CAFR") for the City of Jacksonville regarding the year ended December 31, 2015. He stated that calendar year 2015 marks the lgthconsecutive year that the City has prepared a Comprehensive Annual Financial Report. The 2015 annual report was prepared by the City's Finance Department and contains financial statements audited by the Cityls auditing firm, McAlister & Associates, P.A., CPAs, along with pertinent financial, economic, demographic, and statistical information related to the City over a ten-year period. The purpose is to provide the City's elected officials, citizens, financial institutions and other interested parties with detailed information concerning the financial condition and performance of the City of Jacksonville. Each year since 1997 and including the 2014 report, the City's CAFR has received the Certificate of Excellence in Financial Reporting awarded by the Government Finance Officers Association of the United States and Canada (GFOA). The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. The 2015 Comprehensive Annual Financial Report has also been submitted to GFOA for award consideration. Independent Audit The City is responsible for the preparation and fair presentation of the financial statements in accordance with generally accepted accounting principles. The City is also responsible for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of the financial statements. Our responsibility as auditors is to conduct the audit in accordance with generally accepted auditing standards and government auditing standards; to express an opinion on the City's financial statements; and to gather sufficient evidence to provide a basis for the audit opinion. Based upon our audit, we have rendered a "clean", or unmodified opinion on the City's financial statements for the year ended December 31, 2015. An unmodified opinion means that the financial statements have been prepared using accounting principles generally accepted in the United States of America ( G A A P ) , do not contain material misstatements, and are fairly presented. Our Independent Auditor's Report is presented on page 11 of the CAFR .  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 - 7 : 0 0 P.M. 7:33 P.M. Management Letter We have issued a formal management letter, included with the annual report, which is a customary by-product of the audit process and is intended to provide the City's management with suggestions and guidance in the ongoing effort to improve internal controls. The management letter addresses the resolution of matters that were reported in the prior year audit, and contains three comments related to the 2015 audit. (provided as an insert of the CAFR report) Statements Adopted in 2015 N e w Accounting Governmental Accounting Standards Board (GASB) sets standards that are national and apply to all government financial reports prepared in accordance with generally accepted accounting principles. During 2015, the City adopted GASB Statement No. 68, "Accounting and Financial Reporting for Pensions - an Amendment of GASB Statement 27", and GASB Statement No. 71, "Pension Transition for Contributions Made Subsequent to the Measurement Date-an Amendment of GASB Statement No. 68". These significantly revised the accounting and reporting for pension costs and liabilities. Under the old standard of GASB 27, reporting of pension costs was limited to recording as an expense contributions annually required by law. Under the new standard required by GASB 68 implemented this year, the City is required to record and report in the government-wide financial statements as a long-term liability it's proportionate share of the net pension liability not only for the two old local Police and Fire Pension Plans, but also its proportionate share of the net pension liability for the two cost-sharing statewide plans in which it participates - Arkansas Public Employees Retirement System (APERS) and the Arkansas Local Police and Fire Retirement System (LOPFI). APERS has approximately 720 participating employers, while LOPFI has approximately 118. Proportionate shares are determined based on employer contributions to the plans. While Jacksonville's proportionate share percentages were small, the net pension liabilities of these plans were so large that, as a result of implementing GASB 68, the City was required to report a long-term net pension liability at 12/31/2015, net of deferred inflows/outflows, of $13.3M on the government- wide statement of net position. This is only a reporting issue. Contribution rates and funding requirements are not impacted by GASB 68, and employers will continue to pay the contribution rates as determined each year by the Board of Directors of these plans. A detailed discussion of the effects of implementation of the new accounting standards can be found in the Management's Discussion and Analysis and in the Notes to the Financial Statements in the Report. .. 1  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. FINANCIAL HIGHLIGHTS The following are financial highlights of the 2015 report: T h e first two financial statements in the CAFR are referred to as the government-wide financial statements. These statements include all funds of the City, including the Water and Wastewater Departments, with the exception of the Police and Fire pension trust funds. The first of the government-wide financial statements is the Statement of Net Position. This statement is comparable to a balance sheet for a private business enterprise. The Statement of Net Position presents information on all of the City's assets and liabilities on a full accrual basis with the difference between the assets and liabilities reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. T h e City's Statement of Net Position indicates total assets of the City were $66M at the end of 2015. This is an increase of $4M from 2014. Of the total assets, $51M is capital assets (buildings, infrastructure, and equipment), $7M is cash and investments, and $8M is accounts receivable and other assets. Total liabilities of the City were $27M at the end of 2015, an increase of S 1 5 M from 2014, a majority of which is related to the new accounting standard regarding the net pension liability that had to be booked. Of the $27M total liabilities, $24M is considered long-term obligations due beyond one year and $3M are considered current and other liabilities. Total assets exceeded total liabilities by $38M at the end of 2015. The amount by which assets exceed liabilities is referred to as the City's "Net Position". Net position is essentially composed of three components: the largest of which, for the City, is its investment in capital assets such as land, buildings, infrastructure, and machinery and equipment. This amount at the end of 2015 was $51M or 77% of total net position. These capital assets are used to provide services to the community and, as a result, they are not available for future spending. An additional portion of the City's net position is subject to external restrictions as to how the funds may be used, such as street and grant funds. At the end of 2015, the City's restricted net position totaled $6M or 16% of the total net position of the City. As a result of the implementation of the new accounting standard, GASB 68, the City's unrestricted net position at the end of 2015 was a deficit balance of S12M.  City of Jacksonville Summary Statement of Net Position December 3 1,20 15 and 20 14 Net Position Governmental Activities Business-type Activities Total 2015 2014 2015 2014 2015 2014 Current assets $ 7,737,967 f 7,530.3 11 $ 1,887,825 $ 1,824,787 IF 9,625,792 S 9,355,098 Noncurrent assets 3,968,223 393,386 3,968,223 393,386 Capital assets 49,238.976 50.43 1,628 1.583.417 1.465.190 - 50.822.393 5 1,896.8 19 Total assets 60.945.166 58355.325 3.471.242 3.289.977 64.416.408 . 61.645.303 . Deferred outflows of resources 1,772,866 569.337 222.703 . 1.995.569 569.337 Total deferred outflows 1.772.866 569.337 222.703 1.995.569 569.337 Total Assets and Deferred Outflows 62.718,032 58,924,662 3,693,945 3,289,977 66,411,977 62,214,639 Current Liabilities 2,142,601 3,424,444 352,540 432,611 2,495,141 3,857,055 Long-term liabilities outstanding 23,662,863 8,131,289 1,042,707 193,692 24,705,570 8,324,981 Other liabilities - --- Total liabilities 25.805.464 11,555.733 1.395.247 626.303 27.200.71 1 12,182.036 Deferred inflows of resources 525.177 - 60.155 585.332 Total Liabilities and Deferred Inflows 26.330.641 11,555,733 1,455,402 626,303 27,786,043 12,182,036 Net Position: Net investment in capital assets 43,120,490 42,843,428 1,366,575 989,853 44,487,065 43,833,282 Restricted 6,086,120 1,83 1,423 6,086,120 1.83 1,423 Unrestricted (12.819.219) 2.694.078 871.967 1.673.821 - (1 1.947.253) 4.367.899 Total Net Position $ 36.387.390 $47,368,930 $ 2,238,542 1F 2,663,674 $ 38,625,934 S 50,032,604 The second of the government-wide financial statements is the Statement of Activities. This statement is comparable to an income statement for a private business enterprise. The Statement of Activities presents information showing revenues and expenses on a full accrual basis and how the City's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave) The Statement of ~ctivitiesindicates total revenues of the City increased in 2015 over 2014. 2015 revenues were $27.4M compared to $26.7M in 2014, an increase of about $744,000 or 2.8%. Total expenses decreased to $25.7M in 2015 from $25.8M in 2014 or about 3-tenths of one percent. Overall, revenues exceeded expenditures by $1.7M in 2015, resulting in an increase in net position for 2015 before transfers and the change in accounting principle.  City of Jacksonville Summary Statement of Change in Net Position December 3 1,2015 and 201 4 Governmental Activities Business-type Activities Total 2015 7n14 7nl5 7014 2015 2014 Revenues Program revenues: Charges for services E 2,521,170 $ 2,448,522 $ 3,431,652 $ 3,235,114 $ 5,952,822 $ 5,683,636 Operating grants and conhibutions 4,145,981 4,598,762 12,460 4,158,441 4,598,762 Capital grants and conh-ibutions 933,951 2 11.790 933,951 211,790 General revenue.<: Property taxes Sales taxes Franchise taxes Investment earnings Intergov~nmental revenues Gain/(loss) on sales of capital assets Other Total revenues Expenses General government Public works Parks and recreation services Public safety Housing and neighborhood programs Debt issuance costs Agent fees on long-term debt Interest on long-tern debt Sanitation services Emergency medical services Total expenses Change in net position before transfers 1,634,792 1,041,653 55,43 1 (162,827) 1,690,223 878,826 Transfen (425,000) (459,677) 425.000 459,677 Change in net position 1.209,792 581,976 480.43 1 296,850 1,690,223 878,826 Net Position, Beginning of Year, as previously r 47,368.930 46,786.954 2.663.674 2,366,824 50,032,604 49,153,778 Adjustment appl~cableto prior years Change in accounring principle (12,191,329) (905,563) - (13,096,892) Net Position. Beginning of Year, as restated 35,177,601 46,786,954 1,758,111 2,366,824 36,935.712 49.153.778 Net Position - December 3 1  C I T Y O F JACKSONVILLE REGULAR C I T Y COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. Narrowing the focus to the group of funds referred to the "governmental funds", these funds include all funds with the exception of the pension trust funds, and the enterprise funds (Sanitation and EMS). Governmental funds are reported on the modified accrual basis of accounting, which combines accrual-basis accounting with cash-basis accounts. Under this method, revenues are recognized when they become available and measurable, generally within 60 days after year-end. The City's governmental funds reported total 2015 revenues of $23.9M and total expenditures of $28.6M. Net position of these funds decreased $4.7M during the year. This was primarily related to the pay offs of the short-term financing by the proceeds of the revenue bond issue. It is in the governmental funds under the modified accrual basis, recorded as an expenditure. Sales tax revenues which accounts for 58% of all City revenues were S13.8M in 2015, compared to $13.4M in 2014, an increase of just under 3% from 2014 sales tax revenue. State tax turnbacks and other intergovernmental revenues, such as grants, were $4.6M in 2015 or approximately 19% of revenues; utility franchise taxes were S1.3M or 5% of total revenues. City of Jacksonville Comparative Statement of Revenues and Expenditures-Governmental Funds Percent Percent of Change Total Prior Year Revenues Property taxes Sales taxes Licenses and permits Intergovernmental Charges for services Fines and fees Utility franchise taxes Investment income Miscellaneous Total revenues s 22,841,058 S 23,107,211 S 23,862,300 100.00 % 1.2 % Expenditures General government Public works Parks and recreation Police Fire Emergency communications Animal control Housing and neighborhood programs Debt service Total expenditures $ 27,951,574 S 23,226,436 $ 28,573,027 119.74 % (16.9)%  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7 : 0 0 P.M. - 7:33 P . M . The City's General Fund finished 2015 with a fund balance of $ 1 , 8 7 7 , 0 0 0 w h i c h was a d e c r e a s e o f $ 5 5 9 , 0 0 0 f r o m t h e December 3 1 , 2014 f u n d b a l a n c e , t h i s was p r i m a r i l y d u e t o t r a n s f e r s o u t t o s u b s i d i z e t h e Emergency M e d i c a l S e r v i c e s Fund. G e n e r a l Fund r e v e n u e s o f $ 2 0 , 8 2 0 , 0 0 0 were $590,000 over budgeted revenues for the year, while General Fund e x p e n d i t u r e s o f $ 2 0 , 8 0 4 , 0 0 0 were $ 3 4 6 , 0 0 0 u n d e r b u d g e t e d e x p e n d i t u r e s f o r 2015. 20 15 General Fund Operations Final Variance Budgeted Actual with Final Amounts Amounts Budget Revenues $20,229,529 $ 20,8 19,926 $ 590,397 Expenditures 20,457,218 20,803,511 (346,293) Revenues in excess of expenditures Other financing sources (uses) Transfers-in: (From Other Funds) Transfers-out Total other financing sources (uses) Net change in fund balances Fund balances, January 1 Fund balances, December 3 1  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. As a measure of the General Fund's liquidity, it is useful to compare total General Fund fund balance to total Genera1 Fund expenditures. The fund balance of $1,877,000 at December 31, 2015 represents approximately 9.0% of 2015 actual General Fund expenditures and approximately 8 . 9 % of 2016 General Fund budgeted expenditures. The City's long-held policy is a minimum target at the end of any fiscal year for the fund balance to be 60 days or 16% of expenditures of the next year's budgeted expenditures. Unfortunately at the end of 2015, the City was only about half of this amount at approximately 32 days of 2016 budgeted General Fund expenditures. This minimum level of fund balance is required to ensure funds are availability for unforeseen emergencies that might impact the City's ability to pay for basic operations and also to guarantee the payment of debt obligations. General Fund Ending Fund Balance as a Percent of Next Year's General Fund Budgeted Expenditures General Fund Fund Balance % of Budgeted end of Budgeted Year Expenditures Previous Year Expenditures 2007 $ 15,265,213 $ 3,168,768 20.8% 2008 17,516,497 3,672,742 21.0% He recommended looking at ways to build the Fund Balance.  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P.M. - 7:33 P.M. 1 I + GF Fund Balance+ Budgeted Expenditures I I Conclusion In conclusion, I encourage you to read the Management's Discussion and Analysis included in the financial section and beginning on page 14, and also the notes to financial statements which begin on page 47. The MD&A analyzes the City's financial performance for the year, provides comparisons of the current year results to the prior year, and discusses both the positive and negative aspects of the comparison. The notes to the f i n a n c i a l s t a t e m e n t s p r o v i d e r e q u i r e d detailed disclosures and descriptions of the financial statements. The preparation of this report would not have been possible without the dedication and committed services of key staff in the City's Finance Department under the leadership of Finance Director Cheryl Erkel. I would like to express our appreciation to all City staff who assisted us in the audit and whose efforts resulted in a timely and successful completion of this year's report. Finally, we want to express our appreciation once again to the City and the Council for allowing us the opportunity to serve as the City' s auditors. We very much value our business relationship with the City of Jacksonville. Mayor Fletcher stated that he has been discussion the concerns with Finance Director Erkel and those issues will be addressed in future budgets . Alderman Sansing moved, seconded by Alderman Mashburn to approve the 2015 CAFR as presented. MOTION CARRIED. APPOINTMENTS:  CITY OF JACKSONVILLE REGULAR CITY COUNCIL MEETING NOVEMBER 3, 2016 7:00 P . M . - 7:33 P . M . ANNOUNCMENTS: City Offices will be closed November l l t h in observance of Veterans Day. 3€Ith Annual Holiday Craft & Gift Sale hosted by Jacksonville Community Center to be held Friday, November l€Ith,2 : 0 0 p.m. - 8 : 0 0 p.m. City Hall Holiday lighting will be held December lStat 6 : 3 0 p.m. Christmas Parade will be held Tuesday, December 6t'. beginning at 6 : 3 0 p.m. Mayor Fletcher noted that there would be a public hearing at the next regularly scheduled City Council meeting to address the street name change from Commerce Drive to Sig Sauer Drive. City Attorney Bamburg noted that a public hearing regarding the annual liens would also be on the next regularly scheduled City Council meeting. Alderman Mashburn announced that the Jacksonville Historical District has purchased 1 2 1 North First Street to be opened as the City Museum regarding the Historical District. She stated that tomorrow she will go to pay the back taxes on the property and the building will belong to the Historical District. Mayor Fletcher acknowledged the efforts of Alderman Mashburn and the members of the Jacksonville Historical District to make this happen. ADJOURNMENT : Without objection , Mayor Fletcher adjourned the meeting at approximately 7:33 p.m. MOTION CARRIED. Respectfully, Susan L. Davitt MAYOR GARY FLETCHER City Clerk-Treasurer  . . JACKSONVILLE POLICE DEPARTMENT C O U R A G E I N T E G R I T Y P R O F E S S I O N A L I S M Kentry M. Boyd r400 Marshall Rd. ChzejOf Poltcc ]acksonville, AR 72076 November 8,2016 To: Mayor Gary Fletcher & Jacksonville City Council From: Chief Kenny M. Boyd Re: JPD September 2016 Monthly Report The following report of activities for the Jacksonville Police Department submitted for the month of October 2016 : Topic 2016 - 2015 Total Complaint Calls 4,520 4,817 Homicide Reported Homicide Cleared Rape/Sex Assault Reported 0 Rape/Sex Assau It Cleared 0 Robbery Reported Robbery Cleared Felony Assaults Reported 13 Felony Assaults Cleared 6 Burglary Reported Burglary Cleared Theft Reported Theft Cleared Vehicle Theft Reported 10 Vehicle Theft Cleared 1  JACKSONVILLE POLICE DEPARTMENT COURAGE " INTEGRITY * PROFESSIONALISM 1400 blamhall Rood ]ockor;vlNe, Alkanrol 72076 501-982-0688 To: Chief Boyd From: Code Enforcement Please find below t h e Monthly Recap Report for t h e Code Enforcement Dept for the Month of 06-16 Assigned Calls 182 - Self Initiated Calls --7M Follow Ups 552 Meetings/Court Hearings Attended 6 Warnings Issued 58 Tickets Issued 0 Notices / Letters Written 84 Vehicles Tagged 10 Vehicles Towed Lots Posted Signs Removed Trash Cans Tagged Basketball Goals Structures lnspected Rentals Inspected Properties Red Tagged Search Warrants Served Structures Rehabbed Structures Condemned Houses Demo by Gty Houses Demo by Owner Parking Violations Grass Letters Grass Mowed Felony Cases Reported Felony Cases Closed Misd Cases Reported Misd Cases Closed Respectfully, Chief Kenny M. Boyd Chief of Police  j ~ c ! j a 0 ~ h.1 XR.~72076 Rd. ~ 9Otl llrdrnund Jacksonville, FIRE & RESCUE SERVICES (sol)982-5048 F a 9824579 Alan Ldughy ,C hirf PRIDE of the City! 9 November 2016 Honorable Gary Fletcher Members of the Council City of Jacksonville Gentlemen & Ladies: I respectfully submit a report of Emergency Response Activity for the month of October 2016. * N Ambulance Responses classified as: T ransported Runs 223 Non-Transported Runs 101 N s ) Estimated fire loss for the month: $30,000.00 Savings total for the month: $120,000.00 Rescue (306) Fire (11) Rescue, EMS Call, other (27) Fire, other ( 1 ) Medical Assist (21) Structure Fire (1) EMS lncident (258) Vehicle Fire (3) Natural Vegetation Fire (1) Service Call (31) Outside Rubbish Fire (3) Service Call, other (1) Special Outside Fire (2) Person in Distress (10) Smoke, Odor Problem (4) Hazardous Condition, No Fire (5) Public Service Assistance (12) Combustible/Flammable SpillsILeaks (3) Unauthorized Burning (4) Accident, Potential Accident (2) False Alarm (16) Good Intent Call (8) False AlarmIFalse Call, other (7) Dispatched and Canceled En Route (4) Malicious, Mischievous False Alarm (1) Wrong Location, No Emergency (2) System or Detector Malfunction (1) Controlled Burning (1) Unintentional SystemIDetector (7) Steam, Gas Mistaken for Smoke (1) Overpressure Rupture, No Fire (1) Special lncident Type (1) Overpressure rupture/Air or Gas (1) Citizen Complaint (1) Alan Laughy, Chief '. - Jacksonville Fire & Rescue Services  CITY OF JACKSONVILLE ANIMAL SHELTER MONTHLY REPORT REPORTING PERIOD: October-16  Jacksonville Animal Shelter October 2016 Bite Cases DECLARED DOG1 OWNERI OWNERI FAMILY1 MEDICAL RABIES VICIOUS1 DATE CAT BREED NAME ADDRESS OTHER CARE VAC. CITY TAG DANGEROUS ACTION TAKEN1 COMMENTS Mrs.Ward stepped outside on her porch and the dog charged her.He bit her on the left leg.the dog was a stray and Animal Resident : Control was not able to find the 10/15/16 DOG Ger. Shepherd Stray NIA Lillie Ward YES NIA NIA NO dog  ORDINANCE NO. 1562 (#22 2016) - AN ORDINANCE AMENDING IACKSONVILLE MUNICIPAL ORDINANCE NOS. 213 AND 238AND THE MASTER STREET PLAN TO RENAME COMMERCE DRIVE TOSIG SAUER DRIVE; FOR PROPERTY USE PROVISIONS AND DESIGNATIONS; AND, FOR OTHER PURPOSES. Whereas, because Sig Sauer, Inc. plans to develop extensively along the street now known as Swift Drive and is leasing the majority of property along Swift Drive, members of the public have sought a name change. Sig Sauer, Inc. has developed its manufacturing plant along the parcels of land abutting Commerce Drive, and no other mailing addresses exist assigned to Commerce Drive. As a result, the Jacksonville City Council deems it appropriate to rename Commerce Drive to Sig Sauer Drive. NOW, THEREFOR6 BE I T ORDAINED BY THE CITY COUNCIL OF THE CITY OFIACKSONVILLE, ARMINSAS, THA7? SECTION ONE. The following designation of Sig Sauer Drive shall hereafter be utilized as the official and proper name for the portion of the street now commonly known as Swift Drive, which is located North/South between General Samuels Road into the City's Public Safety Complex in the City of Jacksonville encompassing the entire current manufacturing plant and offices of Sig Sauer, Inc. The Mayor and City Clerk are hereby directed to notify all appropriate parties of said modification and to insure inclusion of said modification on the next issue of any City maps and/or telephone directories. SECTION TWO. All Ordinances and Resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. SECTION THREE, It is hereby ascertained and declared that efficient statements and designations of the streets and byways of the City are needed, and passage of this Ordinance will insure said provisions. Therefore, the Ordinance shall take effect and be in force from and after its date of passage, subject to and controlled by applicable law. APPROVED AND ADOPTED THIS DA Y OF NOVEMBER, 2016. CYTYOFJACKSONVILLE,ARKANSAS By: GARY FLE7'CHERl MA YOR A77ESP APPROVED AS TO FORM: SUSAN L. DA VITT, CYTY CLERK ROBERT E BAMBURG, CTYA VORNEY