City Council

JAMESTOWN CITY COUNCIL AGENDA REGULAR MEETING, NOVEMBER 4, 2024, 5:00 P.M. COUNCIL ROOM, CITY HALL JAMESTOWN, ND 58401 Public meeting agenda and minutes can be found at www.JamestownND.gov or contact us at info@JamestownND.gov or 701-252-5900. Access the meeting remotely through Microsoft Teams. The link and phone will be available at 4:45 PM. The meeting begins at 5:00 PM. Please remember to mute your computer or phone. We do not automatically mute participants. Join on your computer or mobile app: Click here to join the meeting. Contact Info@JamestownND.gov for the video link at least two hours prior to the meeting. Or Phone 701-566-9575, Conference ID: 169 957 098 # 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE: A. Roll Call: 2. PUBLIC HEARING: A. HEARING FROM THE AUDIENCE: (Individuals may address the City Council about any item not contained on the agenda. A maximum of 15 minutes is allotted for the hearing. If the full 15 minutes are not needed, the City Council will continue with the agenda. The City Council will take no official action on items discussed at the hearing, with the exception of referral to staff or Committee.) 3. APPROVAL OF MINUTES: A. Minutes of the regular City Council meeting, October 7, 2024 B. Minutes of the Special City Council meeting, October 7, 2024 C. Minutes of the committee meetings, October 22, 2024, and October 24, 2024 Moved by CM _____. Seconded by CM _____. 4. BIDS: 5. CONSENT AGENDA ITEMS: To provide more time to discuss controversial or disputed issues, the Council will consider the items on the consent agenda together at the beginning of the public meeting. These items are considered to be routine and will be enacted by one motion. If a member of the City Council or public requests to be heard on one of these items, the Council will remove the item from the consent agenda and consider that item individually. A. Resolution to approve the sale of the city’s ownership portion of the property located at 120 2nd Street S.E., Jamestown, ND, the city’s portion to be sold in equal parts to the Jamestown Chamber of Commerce, Jamestown Tourism, and the Jamestown Stutsman Development Corporation in the amount of $202,500 for the City’s portion with the sale proceeds to go to the 224 City Sales Tax Fund, approve the city attorney to draft the documents, and authorize the Mayor and City Administrator to sign the documents. B. Resolution to approve the US Hwy52 Reconstruction – Section 4(f) Temporary Occupancy Letter and authorize the City Administrator to sign the letter. C. Resolution to approve the adjustments to utility rates effective January 1, 2025. D. Resolution to approve the Administrative Consent Agreement with the Department of Environmental Quality (NDDEQ) and authorize the Mayor to sign the agreement. E. Resolution to approve the 2025 licenses and permit fees effective January 1, 2025, excluding the Wastewater Industrial Pretreatment Wastewater Discharge Permit fees. F. Resolution to approve the quote to purchase GPS equipment for the landfill dozer using the Minnesota State Cooperative Purchasing Venture in the amount of $73,903.45 from the Solid Waste Fund. G. Resolution to approve the following for 2025 Seal Coat, Patching, Construction & Reconstruction District 25-41: a. To create the district; b. To direct the preparation of a preliminary engineering report concerning the district. H. Resolution to approve the Change Order No. 3 for consideration to CC Steel, LLC for 96” Storm Sewer Emergency Replacement (EC23-00-067) for a net increase of $2,800.00. I. Resolution to approve Payment No. 1-FINAL to Junkman & Son, Inc. for demolition of the city owned building at 1100 Railroad Drive, in the amount of $140,500.00. J. Resolution to approve Payment No. 3, to Swanberg Construction, for construction on the McElroy Sanitary Sewer Forcemain Relocation Project #24-72, in the amount of $41,400.00. K. Resolution to approve Payment No. 2, to CC Steel, LLC, for construction on the 96 Storm Sewer Emergency Replacement-Project #23-71, in the amount of $2,800.00. L. Resolution to approve Payment No. 3, to CC Steel, LLC, for construction on the 96 Stormwater Replacement-Phase 2 Project #24-71, in the amount of $282,463.87. M. Resolution to approve Payment No. 4, to Ferguson Waterworks, for construction on the Water Meter Replacement Program Project #24-61, in the amount of $405,575.46. N. Resolution to approve Payment No. 6, to Scherbenske, Inc., for construction on the 2023 Water Main Improvements District 23-61, in the amount of $655,805.40. O. Resolution to approve Payment No. 6, to LD Concrete, for Construction on the 2024 Sidewalk and Curb & Gutter District 24-11, in the amount of $16,497.83. P. Resolution to approve Payment No. 6-FINAL, to Border States Paving Inc., for construction on the 2024 Seal Coat, Patching, Construction and Reconstruction District 24-41, in the amount of $165,986.42. Q. Resolution to approve Payment No. 8 (Inv 98036), to AE2S, LLC, for Water & Sewer Instrument & Control Panel Upgrades, in the amount of $8,453.50. R. Resolution to approve Payment No. 9 (Inv 08387.10-9), to SRF Consulting Group, Inc., for 2024 Jamestown Planning and Zoning Technical Services, in the amount of $699.29. S. Resolution to approve Payment No. 118 (Inv 98143), to AE2S, LLC, for On Call engineering services (I&C Water) for a total amount of $344.50. T. Resolution to approve Payment No. 6 (Inv 56021), to Interstate Engineering Inc., for engineering services on Project #24-72 McElroy Sanitary Forcemain Relocation, in the amount of $2,331.56. U. Resolution to approve Payment No. 7 (Inv 56023), to Interstate Engineering Inc., for engineering services on New Inert Landfill Cell, in the amount of $9,088.46. V. Resolution to approve Payment No. 8 (Inv 56024), to Interstate Engineering Inc., for engineering services on Project #24-71 Phase II of 96” Storm Sewer Improvement Repair, in the amount of $10,757.30. W. Resolution to approve Payment No. 9 (Inv 56027), to Interstate Engineering Inc., for engineering services on Project #23-42 12th Ave SE, in the amount of $615.00. X. Resolution to approve Payment No. 10 (Inv 56026), to Interstate Engineering Inc., for engineering services on Project #24-61 Radio Read Water Meters, in the amount of $2,120.00. Y. Resolution to approve Payment No. 13 (Inv 56018), to Interstate Engineering Inc., for engineering services for 2023 Water Main Improvement District #23-61, in the amount  of $42,399.30. Z. Resolution to approve Payment No. 14 (Inv 56022), to Interstate Engineering, Inc., for engineering services on Project #23-71 Emergency Repair of 96” Storm Sewer at Buffalo Mall Area, in the amount of $683.20. AA. Resolution to approve Payment No. 16 (Inv 56019), to Interstate Engineering Inc., for engineering services on Water Treatment Plant Lime Sludge Filter Press Replacement Procurement & Installation Contracts, in the amount of $19,250.00. BB. Resolution to approve Payment No. 26 (Inv 56020), to Interstate Engineering, Inc., for engineering services on Project #23-62 North West Booster Station, in the amount of $875.00. CC. Resolution to approve Payment No. 352 (Inv 56025), in the amount of $13,000.00, to Interstate Engineering, Inc., for engineering services on various city department consultations as follows: a) (General), in the amount of $2,875.00; b) (Streets), in the amount of $1,635.00; c) (Sewer), in the amount of $2,000.00; d) (Water), in the amount of $3,785.00; e) (Solid Waste), in the amount of $1,075.00 f) (Storm Water), in the amount of $1,630.00. DD. Motion to accept the reports of the Municipal Judge, Police Department, Fire Department, Public Works Departments, Inspection Department, Forestry Department, Civic Center, Central Valley Health Unit, and financial status. EE. Resolution on the Budget. TO APPROVE CONSENT AGENDA ITEMS AS PRINTED. Moved by CM ___. Seconded by CM ___. Consent Roll Call No. 1: __ayes, __ nays, _absent. REGULAR AGENDA 6. RESOLUTIONS: A. To approve and authorize the issuance of the $5,375,000 City of Jamestown, Refunding Improvement Bonds of 2024, Series AH (Paving Dist. 24-41 and Parks Pedestrian Bridges District 24-21), to ____________ for the purchase price of $____________ at an annual net interest rate of _____%. Moved by CM ____. Seconded by CM ____. Roll Call No. __: __ ayes, __ nays, __ absent.  B. To approve and authorize the issuance of the $3,321,000 City of Jamestown, Water Treatment Revenue Bond, Series 2024, to the North Dakota Public Finance Authority at an annual rate of 1.5%. Moved by CM ____. Seconded by CM ____. Roll Call No. __: __ ayes, __ nays, __ absent. C. PUBLIC HEARING: Concerning the failure to comply with the notice of dangerous building condition at 545 1st St W, Jamestown, North Dakota. D. To take sure action deemed necessary on the property at 545 1st St W, Jamestown, North Dakota. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. 7. COMMITTEE REPORTS: 8. ORDINANCES: A. FIRST READING: An ordinance to amend and re-enact Ordinance No. 1556 of the City Code by amending the District Map to change the zoning of Block 1, Lot 3 of Emter Addition, City of Jamestown, Stutsman County, North Dakota from T-1 (Recreation and Tourism District) to C-2 (General Commercial District). The property is located at 101 17th St SE, Jamestown, North Dakota. Moved by CM______. (No second required) 9. APPOINTMENTS: A. To appoint _______ to serve as a member of the Fire Code Board of Appeals to fill a three-year term to expire in November 2027. Moved by CM_________. Seconded by CM_________. B. To appoint _______ to serve as a member of the Fire Code Board of Appeals to fill a three-year term to expire in November 2027. Moved by CM_________. Seconded by CM_________. C. To appoint Pam Phillips to serve as a member of the County Zoning Board to fill an unexpired four-year term to expire in June 2026. Moved by CM_________. Seconded by CM_________. D. To appoint Pam Phillips to serve as a member of the Forestry Committee to fill an unexpired three-year term to expire in April 2025. Moved by CM_________. Seconded by CM_________.  E. To appoint Pam Phillips to serve as a member of the ND Cares Steering Committee to fill an unexpired three-year term to expire in Feb 2025. Moved by CM_________. Seconded by CM_________. F. To appoint Pam Phillips to serve as a member of the Pension Committee to fill an unexpired one-year term to expire in March 2025. Moved by CM_________. Seconded by CM_________. G. To appoint Pam Phillips to serve as a member of the Storm Water Committee to fill an unexpired one-year term to expire in June 2026. Moved by CM_________. Seconded by CM_________. 10. MAYOR AND COUNCIL MEMBER’S REPORT: 11. OTHER BUSINESS: A. To consider a Resolution to approve participation in the Red River Valley Water Supply Project. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. B. To consider a Resolution to approve the Cost-Share Reimbursement Agreement with the North Dakota State Water Commission for the 2025 Water Main Replacement and authorize the Mayor to sign the agreement. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. C. To consider a Resolution to approve the McElroy Sanitary Sewer Forcemain Relocation Project #24-72 be paid from the Wastewater Fund. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. D. To consider the 2024 abatement application for a property located at 601 2nd St SW, 58401. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent.  E. To consider a Resolution to approve the quote to have a chain link fence with privacy slats and 2 gates installed at the City storage building at 1620 8th Ave SW in the amount of $________ from ____________. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. F. To consider a Resolution to approve the Industrial Pretreatment Wastewater Discharge Permit fees effective immediately, as presented. Moved by CM ___. Seconded by CM __. Roll Call No. _: __ ayes, __ nays, __ absent. 12. ADJOURNMENT: Moved by CM _______. Seconded by CM _______.