Regular Council Meeting

TOWN OF JEROME POST OFFICE BOX 335, JEROME, ARIZONA 86331 (928) 634-7943 www.jerome.az.gov AGENDA REGULAR COUNCIL MEETING OF THE TOWN OF JEROME COUNCIL CHAMBERS, JEROME TOWN HALL 600 CLARK STREET, JEROME, ARIZONA TUESDAY, SEPTEMBER 10, 2024, AT 7:00 PM Due to the length of this meeting, Council may recess and reconvene at the time and date announced. Pursuant to A.R.S. 38-431.02 notice is hereby given to the members of the Council and to the General Public that the Jerome Town Council plans to hold the above meeting. Persons with a disability may request an accommodation such as a sign language interpreter by contacting Kristen Muenz, Deputy Clerk, at 928-634-7943. Requests should be made early enough to allow time to arrange the accommodation. For TYY access, call the Arizona Relay Service at 800-367-8939 and ask for the Town of Jerome at 928-634-7943. Notice is hereby given that pursuant to A.R.S. 1-602.A.9, subject to certain specified statutory exceptions, parents have a right to consent before the State or any of its political subdivisions make a video or audio recording of a minor child. Meetings of the Town Council are audio and/or video recorded, and, as a result, proceedings in which children are present may be subject to such recording. Parents in order to exercise their rights may either file written consent with the Town Clerk to such recording, or take personal action to ensure that their child or children are not present when a recording may be made. If a child is present at the time a recording is made, the Town will assume that the rights afforded parents pursuant to A.R.S. 1-602.A.9 have been waived. We acknowledge we are on the traditional lands of the Yavapai and Apache People and we, the Town of Jerome, pay respect to the elders both past and present. 1. CALL TO ORDER/ROLL CALL Mayor/Chairperson to call meeting to order Town Clerk to call and record the roll. 2. PROCLAMATIONS A. Proclamation: September as Ovarian Cancer Awareness Month Mayor Barber will read or summarize / paraphrase the proclamation. B. Lifetime Achievement Award for Vincent Randall Council will recognize, in the form of a Lifetime Achievement Award, the many contributions to Jerome and surrounding communities from Mr. Vincent Randall and present to Mrs. Randall. 3. FINANCIAL REPORTS Discussion/Possible Action A. Financial Report and Detail Invoice Register Report for August, 2024 Council will consider and may approve the financial reports for month ending August, 2024. 4. STAFF AND COUNCIL REPORTS Discussion/Possible Action A. Reports by the Town Manager / Clerk, Deputy Clerk, Utilites Clerk, Accounting Clerk, Public Works Director, Building Inspector, Library Director, Municipal  Regular Council Meeting of Tuesday, September 10, 2024 Magistrate, Police Chief, Fire Chief and Council Members, Which in the Case of Council Member's Reports will be Limited to a Summary of Current Events and will Involve no Action Council will consider and may approve the staff reports. 5. ZONING ADMINISTRATOR’S REPORT/PLANNING & ZONING AND DESIGN REVIEW BOARD MINUTES Information/Council Review A. Report Provided by the Zoning Administrator. Minutes are Provided for Information only and do Not Require any Action 6. APPROVAL OF MINUTES Discussion/Possible Action A. Consider Approval of the August 13, 2024, Regular Council Meeting Minutes Council will consider and may approve the August 13th Regular Council Meeting minutes. 7. PETITIONS FROM THE PUBLIC Pursuant to A.R.S. § 38-431.01(H), public comment is permitted on matters not listed on the agenda, but the subject matter must be within the jurisdiction of the Council. All comments are subject to reasonable time, place and manner restrictions. All petitioners must fill out a request form with their name and subject matter. When recognized by the chair, please step to the podium, state your name and please observe the three (3) minute time limit. No petitioners will be recognized without a request. The Council’s response to public comments is limited to asking staff to review a matter commented upon, asking that a matter be put on a future agenda, or responding to criticism. 8. UNFINISHED BUSINESS Discussion/Possible Action A. Discussion and Update / Possible Direction Regarding the Proposed Community Garden and the Community Garden Shed Council will be provided an update regarding the proposed community garden and shed, and may provide staff direction B. Discussion and Possible Action / Staff Direction for Downtown Signage, Including Proposed Public Restroom Sign Council will review a sample design and may provide approval and / or staff direction. 9. NEW BUSINESS Discussion/Possible Action A. Consideration and Possible Staff Direction Regarding USDA-RD Interim Loan Financing for the Upgraded Wastewater Treatment Plant Council will be presented with results and options from the request for bank bids for the interim loan, and may provide staff direction. B. Consideration of an Updated Request for the Previously Approved Special Event Permit Application for Jerome Chamber's Music and Arts Festival  Regular Council Meeting of Tuesday, September 10, 2024 Council will consider and may approve the requests for the Special Event which includes moving up the time of set-up and adding an additional tent to the upper park. C. Consideration of the Jerome Historical Society Sponsored Mariachi Band Special Event Permit Application Council will consider and may approve the special event permit. D. Consideration of a Special Event Permit Application for Jerome Historical Society's Blues Festival Benefit Council will consider and may approve the permit for the Special Event. E. Consideration of a Request from the Owners of The Little Daisy to Paint the Dumpster That is Contracted for Through the Town, at Their Expense Council will review the design, consider the request and may make a decision, and / or provide staff direction. F. Consider Approval of an Intergovernmental Agreement (IGA) Between the Town of Jerome and Yavapai County Flood Control District for Receiving Funding to Complete Flood Control and Drainage Improvements Council will consider and may approve the IGA for Fiscal Year 2024-2025. 10. TO AND FROM THE COUNCIL Council may direct staff regarding items to be placed on a future agenda. 11. ADJOURNMENT The Town Council may recess the public meeting and convene in Executive Session for the purpose of discussion or consultation for legal advice with the Town Attorney, who may participate telephonically, regarding any item listed on this agenda pursuant to A.R.S. § 38-431.03 (A)(3). The Chair reserves the right, with the consent of Council, to take items on the agenda out of order. CERTIFICATION OF POSTING OF NOTICE The undersigned hereby certifies that this notice and agenda was posted at the following locations on or before 7 p.m. on ______________________________________ in accordance with the statement filed by the Jerome Town Council with the Jerome Town Clerk: (1) 970 Gulch Road, side of Gulch Fire Station, exterior posting case; (2) 600 Clark Street, Jerome Town Hall, exterior posting case; (3) 120 Main Street, Jerome Post office, interior posting case. _________________________________ Kristen Muenz, Deputy Town Clerk