City Council

Jackson Theatre Board Meeting Jackson Theatre 121 W. Main Street Thursday, November 21, 2024 3:00 PM PUBLIC COMMENTS REGARDING AGENDA ITEMS Members of the public wishing to speak concerning any item on the agenda during the Public Comment period must sign up by calling the Town Administrative Office at 423- 753-1030 with their name, address, and subject about which they wish to speak no later than 2 hours before the meeting if the meeting occurs during normal business hours or by 4:45 p.m. the day of the meeting if the meeting occurs after hours. Otherwise, such member of the public must sign in at the location of the meeting, prior to the beginning of the meeting, by seeing the Town Administrator, other town staff, or members of the Board at Jackson Theatre Board meetings. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda. Agenda 1. Call to Order 2. Opening Prayer 3. Roll Call 4. Public Comments Old Business 1. Discussion and action on Final Draft of establishing rules and regulation for the orderly discharge of its duties. New Business 1. Introduction of new Board members Melinda Copp and Josh Smith. 2. Election of Officers (Chair, Vice-Chair, Secretary) 3. Discussion on scheduling a strategic planning session with the Board. 4. Board Member Communications 5. Town Staff Communications 6. Adjournment  BY-LAWS OF THE JACKSON THEATRE BOARD ARTICLE I. THE BOARD Section 1. Name of Board. The name of the board shall be the Jackson Theatre Board (the “Board”) as established and provided by the Jonesborough Municipal Code under Title 1, Chapter 23. Section 2. Office of Board. The office of the board shall be at the Jackson Theatre located at 121 W. Main Street, Jonesborough, Washington County, Tennessee 37659 where the official meetings will be held, except that special meetings may be held at other places as designated by the Board with proper public notice. ARTICLE II. OFFICERS Section 1. Officers. The officers of the board shall be a Chair, a Vice-Chair, and Secretary. Section 2. Elections. After the initial meeting of the newly formed Jackson Theatre Board, the Board shall hold an organizational meeting each year to elect officers and establish a meeting schedule for the coming year. Until such meeting, the officers shall serve until they are replaced or until their term ends. Section 3. Chair. The Chair shall preside at all meetings of the board. Except as otherwise authorized by the board, the Chair shall sign all contracts, reports, and instruments made by the board. At each meeting the Chair shall submit such recommendations and information as he or she may consider proper concerning the business, affairs, and policies of the board. Section 4. Vice-Chair. In the absence or incapacity of the Chair, the Vice-Chair shall perform the duties until such time as a new Chair is elected or the Chair returns. Section 5. Secretary. The Secretary shall keep the official minutes of the meetings and perform such other duties regarding records, including the certification of record transcripts, as the board may direct. Section 6. Vacancies. Should the office of Chair, or Vice-Chair become vacant, the board shall, at its next regular monthly meeting, elect a successor in the manner prescribed for the election of such officer, and such election shall be for the unexpired term of said officer.  ARTICLE III. MEETINGS Section 1. Regular Meetings. Regular meetings of the board shall be held monthly on the first Thursday of each month at 3:00 P.M. at the Jackson Theatre, or at such other time and place as may be designated by the Chair. The agenda for the regular meeting will be e-mailed to each board member. During the Regular meeting, no business shall be considered other than that designated in the e-mailed agenda. Provided that business which does not require advance public hearing, notification may be considered upon recommendation from the Chair and approved for inclusion on the agenda by a majority vote of the Board. Section 2. Special Meetings. The Chair of the Board may, when deemed necessary, call a special meeting of the Board for the purpose of transacting any business designated in the call. Proper public notice of any special called meeting shall be duly advertised. At such special meeting, no business shall be considered other than that designated in the call. Section 3. Quorum. A majority of Board members shall constitute a quorum for the purpose of conducting the business of the board. The concurring vote of a majority of the quorum present shall be required to take final action on any matter before the Board. Section 4. Manner of Voting. The voting of all questions coming before the board shall be entered upon the minutes of such meeting, and an accurate record shall be made of all official action of the Board. Section 5. Rules. Unless otherwise stated in the Board’s by-laws, all meetings shall be conducted according to the latest revision of Roberts Rules of Order. ARTICLE IV. AMENDMENTS The by-laws of this Board may be amended at a regular or special meeting, but no amendment shall be adopted unless at least seven (7) days written notice thereof has been previously given to all members of the board. Approved by: _________________________________ Chair Date of Adoption: _________________