City Council

TOWN OF JONESBOROUGH Town Hall Board Room 123 Boone Street Jonesborough, TN 37659 MEETING NOTICES MONDAY, DECEMBER 9, 2024 7:00 PM PUBLIC COMMENTS REGARDING AGENDA ITEMS Members of the public wishing to speak concerning any item on the agenda during the Public Comment period must sign up by calling the Town Administrative Office at 423-753-1030 with their name, address, and subject about which they wish to speak no later than 2 hours before the meeting if the meeting occurs during normal business hours or by 4:45 p.m. the day of the meeting if the meeting occurs after hours. Otherwise, such member of the public must sign in at the location of the meeting, prior to the beginning of the meeting, by seeing the Town Recorder at meetings of the Board of Mayor and Aldermen, or the secretary or staff of any board, commission or committee constituting any other governing body under this resolution. Each individual shall be given three (3) minutes to address the Board regarding Agenda items. Comments shall be limited to items on the meeting’s Agenda REGULAR MEETING 1. Call to Order 2. Opening Prayer 3. Pledge to the Flag 4. Roll Call CONSENT AGENDA 1. Approval of Minutes 2. Approval of Bills 3. Town Administrator Report 4. Operations Manager Report 5. Committee Reports 6. Supervisor Reports 7. Approval of Retirement of K-9 Bond 8. Approval of Increases in FY25 Employee Bonuses 9. Approval of a Stipend for Street Department Director for additional duties as Solid Waste Director  AGENDA 1. Financial Report 2. Communications from the Mayor a. Leslie Dalton, President/CEO – United Way of East TN Highlands b. Committee Appointment – Facilities Advisory Committee c. Employee of the Month 3. Citizen Comments 4. Aldermen Communications 5. Town Attorney Comments 6. OLD BUSINESS None 7. NEW BUSINESS A. Discussion and possible action concerning approval of a Resolution for Setting the 2025 BMA meeting dates; B. Discussion and possible action concerning approval of a Resolution for the American Rescue Plan Act (ARPA) funding; C. Discussion and possible action concerning approval of the 2024-2025 Barn/Land Lease for 12 acres of Town property on Arnold Road; D. Discussion and possible action concerning approval of the establishment of a Cultural Arts Office, Cultural Arts Director position description, and appointment of a Cultural Arts Director; E. Discussion and possible action concerning approval of three Resolutions for USDA Loan Funding for the Water Treatment Plant Upgrade Project; F. Adjournment.  TOWN OF JONESBOROUGH Town Hall Board Room 123 Boone Street Jonesborough, TN 37659 MEETING NOTICES December 9, 2024 6:00 PM CHARTER MEETING 1. Call to Order 2. Roll Call 3. Swearing In – Elected Board Members 4. Adjournment  MEMORANDUM To: Glenn Rosenoff, Town Administrator From: Craig Ford, Operations Manager Ref: November 2024 Monthly Report Date: December 04, 2024 The upgrades are substantially complete at Stage Road Park. Approximately one-third of the trail system was re-paved. The remainder was sealed. The parking lot has been sealed and re-striped. The only project left for this park is a private contractor installing concrete curbing. The contractor has moved the date numerous times and we are currently looking for a different contractor. The pad is ready for the new building for the Street/Solid Waste, and Recreation building. The contractor will begin pouring the concrete piers the week of December 09. Once the piers are poured, the contractor will start construction on the building. Upon meeting with the three Department Heads who will be housed in this building, I developed an office plan. Once the contractor is complete, I will work with staff to complete the “build out” for the finished floor space. The East Main Street sidewalk contractor began construction on December 03, 2024. I have continued to work with Todd Wood and Malcolm Highsmith, as well as the contractor on logistical issues with this project. We met with the contractor and he has walked the project end to end with staff in order to get a field perspective of the project. A letter detailing the project was drafted and hand-delivered to each property owner along the new sidewalk route. Additional information was posted on the Town’s website, and all residents were provided a copy of the website address in order that they may go to the site and review the plan. I completed a plan and worked with the Department Heads to correct the deficiencies cited in our casualty loss control survey from Public Entity Partners. All deficiencies have been corrected and a final report was drafted and returned to PEP on December 03, 2024. I assisted the Fire Department in submitting a grant application to the State of Tennessee for assistance with Volunteer Firefighters. We have requested equipment in this grant which would be necessary and vital for this program. I was fortunate to attend the VIP opening at the Jackson Theatre and the Christmas Tree Lighting event. Both events were great. We were notified by TDOT that we received a grant to update the traffic signal at Forest and Jakson Boulevard. Malcolm Highsmith has applied for this grant for several years now. We are happy to finally be able to upgrade this signal. As you are aware, we are also working with TTAP (Tennessee Transportation Assistance Program) to create an inventory of all roadways in the Town. The goal is for TTAP to assist us in developing a grading system we can utilize to prioritize paving. Progress has been slow on TTAPs end, but we are aware this is a program you have much interest in completing. I met with staff members at the Broyles building and property. We have secured the building and cut off the water for now, prior to winter. The street department mowed the property. I also met with S&ME engineering firm for the purpose of obtaining an assessment of the property for asbestos. They have submitted a proposal for testing and will schedule the testing in the near future.