City Council Meeting

CITY COUNCIL MIIYUTFS REGULAR MEETING THURSDAY, JANUARY 16, 2O2O 6:30 PM City Council Present: Joe Hollam, Mayor; Mike Kidd, Place 2; Angela Nichols, Place 3; Robert Purdom, Place 4; Jerry Moore, Place 5; and Scott Kimble, Place 6. City Council Abcent: Rick DePriest, Place I City Staff Present: Josh Jones, City Manager; Mike Peacock, Asst. City Manager; Terrence S. Welch, City Attorney, and Alice Holloway, City Secretary. A. CALL TO ORDER AND ANN OUNCE A OUORI]M PRESENT Mayor Hollam called the meeting to order at 6:30 pm. B. PLEDGE OF ALLEGIANCE I . United States of America 2. Texas Flag Councilmember Kidd led the Pledge of Allegiance to the United States of America Flag and the Texas Flag C. INVOCATION Invocation was given by Councilmember Purdom. D. WORK SESSION l. Review and discuss questions related to the budget report and financial statement for December 2019. (Staff Resource: J. Jones) No discussion on this item. 2. Discuss and receive update on the cost analysis of the financial impact of a homestead exception. (Staff Resource: J. Jones) City Manager Jones presented the City Council with an analysis of the financial impact of a homestead exemption of$15,000. His report reflected a difference of S( 163,845), City Manager Jones stated that he has researched the financial impact and would like for the City Council and staff to discuss during budget workshops. Councilmember Moore suggested that staff and the City Council proceed aggressively and look at it over the next couple of months and not wait until it's time to review the budget. City Council asked City Manager Jones to do more research including the process of frozen taxes for seniors 65 & older. 3. Discussion on Town Hall Meeting scheduled for February 13,2O2O at 6:30 pm to be held at Joshua City Hall. Mayor Hollam stated that he will be conducting a Town Hall Meeting on February 13, 2020 at 6:30 p.m. and Councilmember Kimble will be joining him. Mayor Hollam stated that the goal was to unify the City  4. Discussion regarding update to City Strategic Plan. (StaffResource: J. Jones) City Manager Jones stated that he met with the Economic Development Corporation and that the existing plan will be added to future agenda packets. 5. Questions regarding Regular Session agenda items No discussion on this item. E. PUBLIC FORUM, PRFSENTATIONS AND RECOGNIATION: noted on this ii Ciry Council invires citizens to speak on any topic. However, unless the item is specifically to responding with agendi the Ciry Council is required under the Texas Open Meetings AA rc limit its response existing policy, or directing the person making the a'statement of specific factual infornation" reciting the City's ;:i;i , ,;iit'*iti City Staff about the issue. No Council deliberation is permitted. Each person will have 3 minutes to speak. s Association Chief of police Rob Severance of Clebume, Texas and a member of the Texas Police Chief presented Police Chief Short with a Best Practices of I-aw Enforcement Recognition Certificate' -F. CONSENTAGENDA l. Consider approval of minures from the City Council Special Meeting held on December 19, 2019. (Staff Resource: A. HollowaY) the Councilmember Kimble moved ro approve the Consent Agenda. Councilmember Purdom seconded motion. The motion passed unanimously. G REGULAR AGENDA -1.- bi..ur., consider, and take action on an ordinance of the City Council of the City of Joshua, Texas, ordering a General Election to be held on Saturday, May 2, 2020; providing for the designation of the pollingllace and manner ofholding said election; providing for the designation ofthe early voting polling ptuc";"p.ouiaing for the designation of the early voting clerk; providing for the posting and publication of notice;'proviaiig for the appointment of election officers: providing a severability and conJlicts clausel and providing for an immediate effective date. (Staff Resource: A' Holloway) Councilmember Moore moved to approve an ordinance of the City Council of the City of Joshua, Texas, ordering a General Elecrion to be held on Saturday, Mray 2, 2020. Councilmember Nichols seconded the motion. The motion passed unanimously. 2. Discuss, consider, and take action on an resolution approving a joht agreement between the City of Joshua and Joshua Independent School District for the May 2,2O20 General Election and authorizing the city manager to executive all necessary documents and providing an effective date. (Staff Resource: A. Holloway) Councilmember Kimble moved to approve an resolution approving ajoint agreement between the City of Joshua and Joshua Independent School District for the May 2,2020 Geteral Election and authorizing the city manager to executive all necessary documents. Councilmember Moore seconded the motion. The motion passed unanimously. 3. Discuss, consider, and take action on approving an Voting Machine Leasing Agreement between the City of Joshua and Johnson County for the May 2020 General Election. (Staff Resource: A. Holloway) Councilmember Kimble moved to approve a Voting Machine Leasing Agreement between the City of Joshua and Johnson County for the May 2020 General Election and authorize the City Manager to execute all necessary documents. Councilmember Kidd seconded the motion. The motion passed unanimously. 4. Discuss, consider, and take action on an ordinance amending Subsection @), "Preliminary Water and Wastewater Utility Plans," of Section 10.4.3, "Preliminary Plat Submittal Requirements," of Article 4, "Requirements for Plat Submittal," of the City's Subdivision Ordinance; amending Subpart (g) of part (30) of Subsection C, "Requirements," of Section 10.4.6, "Final Plat- required format and Information," of Article 4, "Requirements for Plat Submittal," of the City's Subdivision Ordinance; all contained in the City's Subdivision Ordinance, Exhibit "A" to Article 10.02.001, "subdivision Ordinance," of Chapter 10, "Subdivision Regulation," of the Code of Ordinances of the City ofJoshua, Texas; providing for penalties; providing an effective date; and providing for the publication of the caption hereof. (Staff Resource: J. Jones) Councilmember Moore moved to approve an ordinance amending Subsection (F), "Preliminary Water and Wastewater Utility Plans," of Section 10.4.3, "Preliminary Plat Submittal Requirements," of Anicle 4, "Requirements for Plat subminal," ofthe city's Subdivision ordinance; amending Subpan (g) of part (30) of Subsection C, "Requirements," of Section 10.4.6, "Final Plat- required format and Information," of Article 4, "Requirements for Plat Submittal," of the City's Subdivision Ordinarce; all contained in the City's Subdivision Ordinance, Exhibit "A" to Article 10.02.001, "subdivision Ordinance," of Chapter 10, "Subdivision Regulation," of the Code of Ordinances of the City of Joshua, Texas. Councilmember Purdom seconded the motion. The motion passed unanimously. 5. Discuss, consider, and take action on an ordinance of the City Council of the City of Joshua, Texas, abandoning and vacating certain right-of-way as reflected on the 1903 Original Town of Joshua Plar: Making findings; providing for conflicts; providing for severability; and establishing an effective date. (Staff Resource: M. Maldonado) Councilmember Kidd moved to approve an ordinance of the City Council of the City ofJoshua, Texas, abandoning and vacating certain right-of-way as reflected on the 1903 Original Town ofJoshua Plat. Councilmember Kimble seconded the motion. The motion passed unanimously. 6. Discuss, consider, and take action on a Preliminary Plat of Lots 1-7, Block I, Patt Mayfield Addition, an Addition to City of Joshua being a 3.819 acre tract of land located in the W.W. Byers Survey, Abstract 29, City ofJoshua, Johnson County, Texas, property is located at the NE Comer of Veatch Ave. and 8tr Street. (Staff Resource: J. Jones) Councilmember Moore moved to approve a Preliminary Plat of Lots l-7, Block l, Patt Mayfield Addition; an Addition to City of Joshua being a 3.819 acre tract of land located in the W.W. Byers Survey, Abstract 29, City of Joshua, Johnson County, Texas, propeny is located at the NE Comer of Veatch Ave. and 8'h Street. Councilmember Nichols seconded the motion. The motion passed unanimously. 7. Discuss, consider, and take action on a waiver application filed by Mike Clark regarding the height requirements of a decorative metal fence. (Staff Resource: M. Maldonado) Councilmember Kimble moved to approve a waiver application fited by Mike Clark regarding the height requirements of a decorative metal fence. Councilmember Moore seconded the motion. The motion passed unanimously. 8. Discuss, consider, and take action on award of seal bid for property number 126.3524.003 a .41 acre ofun- platted propeny on Grayson Court. (Staff Resource: M. Peacock) Councilmember Kimble moved to award bid for property number 126.3524.003 a .41 acre of un-platted property on Grayson Coun to Maddux Custom Homes, LLC in the amount of $450.00. Councilmember Kidd seconded the motion. The motion passed unanimously.  9. Discuss, consider, and take action on a bid received from GROD Construction LLC. for the Phase 1A of the Village Creek Drainage Project in the amount of $658,984.00. (StaffResource: M. Peacock) Councilmember Kidd moved to award a bid received from GROD Construction LLC. for the Phase lA of the Village Creek Drainage Project in the amount of $658,984.00 contingent on EPA approval. Councilmember Nichols seconded the motion. The motion passed unanimously' 10. Discuss, consider, and take action on possible board appointment. (staff Resource: A. Holloway) Councilmember Moore moved to appoint Melissa Frazier to the EDC Type A. Councilmember Purdom seconded the motion. The motion passed unanimously. H. STAFT REPORT December 2019 l. Police Department Report 2. Fire Department Report 3. Municipal Court Report 4. Public Works RePort 5. Parks Report 6. Development Services RePort 7. City Secretary RePort I FUTURE AGENDA ITEMS/REQT]FSTS BY COUNCILMEMBERS TO BE ON NEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item thal is not on the agenda. Councilmembers shall tat ma*e routine inquiries aboul operalions or project status on an item that is not posted. Any Councilmember may, however, state an issue and a request that this issue be placed on a future agenda. No items requested for future agendas. J. EXECUTIVE SFfSION: Pursuanr ro Texas Government Code, Chapter 551, Subchapter D, the City Council will recess into Executive Session (closed meeting) to discuss the following: (a) Section g 551.074 (a)( l) of the Texas Govemment Code to deliberate the evaluation of a public officer or employee, to-wit: The City Manager. Mayor Hollam read the purpose of the Executive Session and council convened into Executive Session at 7:50 p.m. K. RECONVENEINTOOPENSESSION: ln accordance with Texas Govemment Code, Section 551, the City Council will reconvene into regular session and consider action, if any, on matters discussed in executive session. Mayor Hollam announced the meeting was back in Regular Session at 8:34 p.m. Councilmember Moore stated that City Manager Jones had a positive review and moved to compensate as discussed. Councilmember Kimble seconded the motion. The motion passed unanimously. J. ADJOI,]RNMENT Mayor Hollam adjoumed the meeting at 8:35 pm.  J .<* h)J4*- Hollam, Mayor ATTEST: Alice Holloway, TRMC City Secretary Approved: February 20, 2020