City Council Meeting

City of o s hua MINUTES CITYCOUNCIL REGT]LARMEETING JIINE 17,2021 6:30PM City Council Present: Joe Hollarn, Mayor; Rick DePriest, Place 1t Mike Kidd, Place 2; Angela Nichols, Place 3; Merle Breitenstein, Place 4; Robert Fleming, Place 5; and Scott Kimble, Place 6. Citv Council Absent: NA City StaffPresent: Mike Peacock, City Manager; Amber Bransom, Asst. City Manager; Shaun Short, Police Chief; Terry Welch, City Attomey; and Alice Holloway, City Secretary. lndividuals may attend the Joshua City Council meeting in person or access the meeting via videoconference or telephone conference call. Join Zoom Meeting: htt s 2 .zoom s ? b3zw H n tNWl N WmZSUT Meeting lD: 890 0546 0083 Passcode: 831144 or dial 11346-248-7799 A member of the public who would like to submit a question on any item listed on this agenda may do so via the following options: o Online: An online speaker card may be found on the City's website (cityof oshuatx.us) on the Agenda.Minutes/Recordings page. Speaker cards received by 5:00 PM on the day of the meeting will be read during the meeting in the order received by the City Secretary. . By phone: Please call 8171558-7447 ext. 2003 by 5:00 PM on the day of the meeting and provide your name, address, and question. The City Secretary will read your question in the order they are received. A. CALL TO ORDER AND ANNOT-]NCE A QUORUM PRESENT Mayor Hollam announced a quorum present and called the meeting to order at 6:30 pm. B. PLEDGE OFALLf,GIANCE I . United States of America 2. Texas Flag Councilmember Breitenstein led the Pledge to the flags C IIWOCATION Chris Copeland, Pastor ofTrue Life Church, led the invocation D WORK SESSION l. Review and discuss questions related to the budget report and financial statement for May 2021 (Staff Resource: M. Peacock)  Councilmember Fleming questioned if part of the public works personnel cost was coming out ofthe EDC budget. City Manager Peacock answered yes. Councilmember Kimble asked when the miscellaneous account will be corrected. City Manager Peacock stated that the miscellaneous account will be negative until a budget amendment is completed. 2. Review and discuss Planning & Zoning Ordinance Section 5.5.4 Accessory Building Regulations- swimming pool setback requirements. (Staff Resource: A. Maldonado) Mr. Daron LeMaster, LeMaster Pools, stated that he has a customer wanting him to install a pool, but our setback requirements are much stricter than in other cities. He said he would like to know if there is a reason or if it has always just been that way. Mayor Hollarn stated he believes it has just been that way for many years. Mayor Hollam and City Council directed staff to prepare an ordinance updating the setback requirements. 3. Review and discuss Code of Ordinance Section 13.04.031-R regarding procedures for littering of grass clippings. (M. Peacock) Mayor Hollam stated that he requested this item to be on the agenda for discussion. Councilmember Kimble asked if the City is removing clippings from the street when they mow. City Manager Peacock stated no, staff does not rack and bag grass after cutting. Councilmember Kimble said that we could not force our citizens to do something that we as a City are not doing. City Manager Peacock stated that we would move forward with a proactive approach, meaning talking to staff, local landscape businesses and placing information in the newsletter. 4. Review and discuss questions related to the proposed changes to the Employee Poticy. (Staff Resource: A. Bransom) Asst. City Manager Bransom stated that proposed changes are to the following sections Better defines current policy. splits out police and fire schedules, and establishes a 14- day pay cycle for the Fire Departrnent. Longevity Pay- The new policy has a recognition section. Mayor Hollam stated he would like to leave the longevity pay amount up to be discussed during each budget approval process. Holiday Leave- added two additional holidays- personal day and veterans day. Mayor Hollam stated that he had a problem with a difference in holiday leave between exempt and non-exempt employees. Asst. City Manager Bransom stated that she believes exempt employees should be awarded for the extra hours they work. City Attorney Welch noted that some cities give their exempt employees "exempt time." lt is a use or lose time that is eamed yearly- Mayor Hollam stated that he would agree to exempt time. Mayor Hollam asked Asst. City Manager Bransom to get with the city attorney lor wording. Employment evaluation- the new policy requires two evaluations per year. The evaluation is performance-based but not decided by the budget. Councilmember Fleming stated he was concerned with the wording regarding lunch breaks. He said that it reads that employees should not expect a lunch break. Councilmember Kimble noted that he understands Councilmember Fleming's concems. City Attomey Welch stated that he would help with the language to use in the Lunch Break section.  5. Questions regarding Regular Session agenda items. No discussion on this item (5). E. PT'BLICFORUM,PRESEI{TATIONS,AIIDRECOGNITION: The City Comcil invites citizens to speak on any topic. However, unless the item is specifically noted on this agenda, the City Council is required under the Texas Open Meetings Act to limit its response to respondingwith a stotement of specific factual information, reciting the City's existing policy, or directing the person mahing the inquiry to visit with City Staff about the ksue. No Cotmcil deliberation is permitted. Each person will hove 3 minutes to speak. l. Proclamation recogtrizing Miss Joshua Outstanding Teen Mayor Hollarn presented a proclamation to Alexxia Carter, Miss Joshua Outstanding Teen, recognizing her hard work and dedication to young women in this community and throughout the state. r. CONSENTAGENDA 1. Consider approval of minutes fiom the City Council Meetings held on May 10,2021, and May 20, 2021. (StaffResource: A. Hollo\ a, Councilmember Kimble moved to approve the minutes from the May 10, 2021, and May 20, 2021 meeting. Counciknember Kidd seconded the motion. The motion passed unanimously. 2. Consider an Interlocal Agreement with Region E Education Service Center to provide cooperative purchasing service. (Staff Resource: M. Peacock) Councilmember Kimble requested that this item be separated from the Consent Agenda. Councilmember Kimble asked City Manager Peacock if there is a cost associated with the agreement. City Manager Peacock stated that there was no cost involved. Councilmember Kidd moved to approve an Interlocal Agreement with Region 8 Education Service Center to provide cooperative purchasing. Councilmember DePriest seconded the motion. The motion passed unan imously. G. REGULARAGENDA '1. Discuss, consider, and possible action on the appointment of Mayor Pro Tem. (Staff Resource: A. Holloway) Councilmember Breitenstein moved to appoint Councilmember Kimble as Mayor Pro Tem Councilmember Fleming seconded the motion. The motion passed unanimously. 2. Public hearing on a request to rezone a 0.593 acre of land known as Lt. l, Blk.l, East Hills Addition in the J.H. Cooper Survey, Abstract No. 145, County of Johnson, Texas located at 402 Conveyor Drive to change fiom (C-l) Restricted Commercial District to the @2) Two Family Residential District to allow for the construction ofa duplex after the property is subdivided. (Staff Resource: A. Maldonado) . Staff Presentation . Owner's Presentation . Those in Favor o Those Against o Owner's Rebuttal  Mayor Hollam opened the public hearing on a request to rezone a 0.593 acre of land known as Lt. l, Blk.t, East Hills Addition in the J.H. Cooper Suwey, Abstract No. 145, County ofJohnson, Texas located at 402 Conveyor Drive to change from (C-l) Restricted Commercial District to the (R2) Two Family Residential District to allow for the construction of a duplex after the property is subdivided al7:12 pm. Staff Presentation - Development Services Director Maldonado read the following statement: The property was originally platted as Lot 1, Block 1 East Hills Addition. The Future Land Use Map shows this area as a Low-Density Residential area. The property cunently has a house facing Conveyor Drive. The subdivision ofthis lot will require the existing house to meet all setbacks, including the rear yard setback. This property is zoned C-1, Restricted Commercial. The proposed development of this property is to allow for the property to be subdivided for the construction of a duplex. This development will be required to submit engineered construction plans and be required to replat; the City has agreed that these matters may be parl of the construction and platting review process The proposed request complies with the Future Land Use Plan. Therefore, the Planning & Zoning Commission has made a recommendation for approval on June 7, 2021. Owner's Presentation - None Those in Favor - None Those Against - None Owner's Rebuttal - None After no more public comments, Mayor Hollam closed the public hearing at 7:13 pm 3. Discuss, consider, and possible action on an Ordinance rezoning a 0.593 acre of land known as Lt. l, Blk.l, East Hills Addition in the J.H. Cooper Survey, Abstract No. 145, County of Johnson, Texas located at 402 Conveyor Drive to change fiom (C-1) Restricted Commercial District to the (R2) Two Family Residential District to allow for the construction ofa duplex after the property is suMivided. (Staff Resource: A. Maldonado) Councilmember Fleming moved to approve an Ordinance rezoning a 0.593 acre of land knowl as Lt. l, Blk.1, East Hills Addition in the J.H. Cooper Survey, Abstract No. 145, County ofJohnson, Texas located at 402 Conveyor Drive to change from (C-l) Restricted Commercial District to the (R2) Two Family Residential District to allow for the construction ofa duplex after the property is subdivided. Councilmember Kidd seconded t}le motion. The motion passed unanimously. 4. Discuss, consider, and give direction regarding a request fiom Mountain Valley Country Club to reduce the speed limit to 20 mph on Clubhouse Drive. (StaffResource: M. Peacock) Councilmember Kimble requested to meet in an executive session for private consultation with the city attomey. Mayor Hollarn announced that the City Council would recess into Executive Session at 7: l5 pm. Mayor Hollam reconvened the meeting into a regular session at 7: 16 pm.  9. Discuss, consider, and possible action on board appointments- (Staff Resource: A. Holloway) Councilmember Breitenstein moved to appoint Aleshia Hayes to the Type A EDC Corporation. Councilmember Kidd seconded the motion. The motion passed. Councilmember Kimble abstained. H STAT'F REPORT May 2021 l. Police Department Report 2. Fire Department Report 3. Municipal Court Report 4. Public Works Report 5. Development Services Report 6. City Secretary Report K. FUTURE AGENDA ITEMS/Rf,QUESTS BY COI]NCILMEMBERS TO BE ON TIM IYEXT AGENDA Councilmembers shall not comment upon, deliberate, or discuss any item that is not on the agenda. Cotmcilmembers shall not make routine inquiries aboul operations or project stalus on an item that is not posted. Any Councilmember may, however, state an issue and a request that this issue be placed on a future agenda. Park Naming Policy School zone request near Joshua Christian Academy L. ADJOURNMENT Mayor Hollam adjoumed the meeting at 8:38 PM wL- Hollarn, Mayor ATTEST --/t lce Hollowal., TRMC C ity Secretary Approved: July l5l, 2021  City Manager Peacock stated that he had a traffic count report that reported the avemge speed for 85 percent of vehicles was 32 mph. In addition, he stated that before the change, the average was 3l mph. The following citizens spoke in favor ofreducing the speed limit to 20 mph on Clubhouse Drive. Toni Fuller- Ms. Fuller stated it is getting hazardous. She said she doesnt know ifchanging the speed limit back will help, but the area needs patrol in the area. Terri Flynn - Ms. Flynn stated that she almost got hit twice. She said many kids ride their carts in the area, and she is afraid that someone will get hurt. She suggested that blinking signs or speed bumps be installed. Tom Donaldson- Mr. Donaldson said he looked at the study, but the golf carts crossing the street are not considered. He stated that someone is going to get hurt. He suggested that speed bumps be installed. Mayor Hollam asked City Manager Peacock if we have signs that can be installed. City Manager Peacock state that we do, and he will have them installed. In addition, he stated that he would request extra patrol by the police department. No action taking on this item. 5. Discuss, consider, and possible action on an Administrative Service Agreement between ICMA Retirement Corporation and City of Joshua adopting a 457b plan to be offered to City employees. (Staff Resource: A. Bransom) Councilmember Kimble moved to approve an Administrative Service Agreement between ICMA Retirement Corporation and City ofJoshua adopting a 457b plan to be offered to City employees and authorize the City Manager to sign necessary documents. Councilmember Fleming seconded the motion. The motion passed unanimously. 6. Discuss, consider, and possible action on a resolution adopting a new purchasing policy. (Staff Resource: A. Bransom) Councilmember Breitenstein moved to approye a resolution adopting a new purchasing policy. Councilmember Nichols seconded the motion. The motion passed unanimously. 7. Discuss, consider, and possible action on a resolution amending the personnel policy. (Staff Resource: A. Bransom) After discussion, staff was directed to make changes as discussed during the work session and bring the policies back to the city council for consideration. 8. Discuss, consider, and possible action on implementing Citi Purchasing Cards (P-Cards). (Staff Resource: A. Bransom) Councilmember Kidd moved to authorize city staff to implement the use of Citi Purchasing Cards. Councilmember Kimble seconded the motion. The motion passed unanimously.