Committee of the Whole

Name: Committee of the Whole — Kaukauna, WI
Start: 2025-08-18T17:00:00
End: 2025-08-18T19:00:00
Location: Kaukauna, WI

Regular Meeting

Kaukauna, WI · August 18, 2025

Agenda Packet Minutes

Minutes

COMMITTEE OF THE WHOLE A meeting of the Committee of the Whole was called to order by Chair Penterman on Monday, August 18, 2025 at 5:00 P.M. Members present: Antoine, Kilgas, Moore, Schell, Thiele, and Schumacher. Also present: Mayor Penterman, Attorney Greenwood, DPW/Eng. Neumeier, HR Director Hodge, Mark. and Com. Manager Fencl, Com. Enrich. and Rec. Director Vosters, Fin. Dir. Van Rossum, IT Manager Taplin, Fire Chief Carrel, Police Chief Graff, and Library Director Thiem-Menning. Absent & Excused: DeCoster and Eggleston. Motion by Moore, seconded by Antoine to excuse the absent members. All members present voted aye. Motion carried. 1. Correspondence – none. 2. Discussion Topics. a. Q2 2025 Strategic Plan Update. City of Kaukauna staff provided a Strategic Plan Quarter 2 update. Some of the updates were renovating one park every other year, increasing public and park open space attendance, and maintaining a safe and healthy community. Discussion held and questions answered. b. Council Chamber Audio/Video Technology Assessment and Solutions Exploration. The City of Kaukauna’s Council Chamber is the primary venue for public meetings, committee sessions, and occasional community events. The existing audio/video (AV) system, comprising microphones, speakers, a camera, and presentation displays integrated with livestreaming via Zoom meetings, has served the City for several years. While still functional, the current setup does not fully meet modern standards for accessibility, hybrid meeting capabilities, or user-friendly operation. The City now seeks to gather information from qualified vendors and integrators to evaluate upgrade or replacement options, obtain budgetary estimates, and determine implementation timelines. c. Council/Department Head Communication Guidelines. Mayor Penterman discussed Council/ Department Head Communication Guidelines. He stated a memo was given to them as part of the Strategic Plan on 7-15-24 but some guidelines in the memo have already changed or are not being followed. He recommended if we are not going to follow them then we should update them. Discussion was held on the guidelines and which items should be updated. 3. Adjourn. Motion made by Moore, seconded by Antoine to adjourn. All members voted aye. Motion carried. Meeting adjourned at 5:54 p.m. Kayla Nessmann, Clerk

Agenda

COMMITTEE OF THE WHOLE City of Kaukauna Council Chambers Municipal Services Building 144 W. Second Street, Kaukauna Monday, August 18, 2025 at 5:00 PM AGENDA In-Person and Remote Teleconference via ZOOM 1. Correspondence. 2. Discussion Topics. a. Q2 2025 Strategic Plan Update. b. Council Chamber Audio/Video Technology Assessment and Solutions Exploration. c. Council/Department Head Communication Guidelines. NOTICES Notice is hereby given that a majority of the City Council will be present at the meeting of the Committee of the Whole scheduled for Monday, August 18, 2025, at 5:00 P.M. to gather information about a subject over which they have decision making responsibility. IF REQUESTED THREE (3) DAYS PRIOR TO THE MEETING, A SIGN LANGUAGE INTERPRETER WILL BE MADE AVAILABLE AT NO CHARGE. MEETING ACCESS INFORMATION: You can access this meeting by one of three methods: from your telephone, computer, or by an app. Instructions are below. To access the meeting by telephone: 1. Dial 1-312-626-6799 2. When prompted, enter Meeting ID 234 605 4161 followed by # 3. When prompted, enter Password 54130 followed by # To access the meeting by computer: 1. Go to http://www.zoom.us 2. Click the blue link in the upper right hand side that says Join a Meeting 3. Enter Meeting ID 234 605 4161 4. Enter Password 54130 5. Allow Zoom to access your microphone or camera if you wish to speak during the meeting To access the meeting by smartphone or tablet: 1. Download the free Zoom app to your device 2. Click the blue button that says Join a Meeting 3. Enter Meeting ID 234 605 4161 4. Enter Password 54130 5. Allow the app to access your microphone or camera if you wish to speak during the meeting *Members of the public will be muted unless there is an agenda item that allows for public comment or if a motion is made to open the floor to public comment.*

Get email alerts for Kaukauna

A daily email when new agendas and minutes are posted.

Report an issue with this meeting