Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS FEBRUARY 23, 2021-8:30 A.M. Roll call was answered by Mayor SuzAnne Handshoe and Chairman Jim Dazey. Board Member Don Gura was absent. Others present were: Scott Derby, Katie Ritchie, Cindy Marple, Lance Waters, Mark Schultz, Jeremy McKinley, Scott Mosley, Matt Riehm, Dave Lange, and Steve Garbacz- KPC. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the February 9, 2021 Board of Public Works and Safety meeting were presented for approval. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes-0 nays. Petitions or Comments No Petitions or comments were given. Mayor Vacation day approval Mayor SuzAnne Handshoe announced that Mayor Assistant, Cindy Marple, was unable to use her last vacation day by her anniversary date on February 18, 2021 and was given verbal approval for Cindy to use her vacation day on Friday February 19, 2021. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Engineering Request for Special Board of Public Works Meeting Engineering Administrator Scott Derby requested a special Board of Works meeting be held on Tuesday March 30, 2021 at 8:30A.M. for the awarding of bids for the Community Crossing work that needs to be awarded no later than April 8, 2021. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Rd. Phase 1- Pay Request #23 Preliminary Engineering Engineering Administrator Scott Derby requested the authorization to pay invoice #21-2662 in the amount of $28,927.96 to A&Z Engineering. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Rd. Phase 1- Invoice #1 R/W Acquisition Services Engineering Administrator Scott Derby requested authorization to pay invoice #21-2661 in the amount of $11,590.00 to A&Z Engineering. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Fire Request to sell 2003 Ford F350 to Stroh Fire Department Fire Chief Jeremy McKinley requested authorization to sell the 2003 Ford F350 Grass Truck to the Stroh Fire Department in the amount of $7,000.00. The money from the sale of this truck will provide funding to equip the new replacement vehicle with a Boss 9’2” Power V Snowplow. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to purchase an emergency fire cabinet for 2021 Chevy Tahoe Fire Chief Jeremy McKinley requested authorization to purchase an emergency fire cabinet for their new 2021 Chevy Tahoe from 1st IN Emergency Products. Chief McKinley initially encumbered $2,400.00 from 2020 to purchase this item but because of the significant size difference this cabinet had to be custom designed which came with an additional cost of $2,246.14 making the total cost $4,616.14. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to purchase a Motorola APX6500 Mobile Radio Fire Chief Jeremy McKinley requested authorization to purchase one Motorola APX6500 Mobile Radio for a fire command truck. This item will be purchased from Rocky Mountain Communication Systems, Inc. and is invoice #11602 in the amount of $2,785.16 and will be paid from the Fire Equipment budget. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Police Request to open sick time donation Chief of Police Lance Waters requested the approval to open sick time donations to Police Officer Mike McCann retroactive from February 12, 2021 through March 15, 2021. Officer McCann was in a traffic accident which ended in a result of a fractured clavicle and he has depleted his personal, vacation, and sick time. Doctors are hopeful that he will be released on “light duty” by March 15, 2021. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to renew GETAC body cam yearly maintenance Chief of Police Lance Waters requested the approval to renew the Getac cloud storage to Insight (quotation #223289019) in the amount of $5,494.20. The money for this invoice will come from the machinery & equipment LOIT budget. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. WWTP BakerTilly invoice Superintendent Mark Schultz requested authorization to pay invoice #BTMA8733 to Baker Tilly in the amount of $8,175.00. This is for services related to the annual sewage report per the agreement dated January 4, 2018. The money for this invoice will come from WWTP Contractual Account 606008632.000. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Water The January Revenue & Expense Report was presented for review. Emergency repair to Well #14 VFD Superintendent Scott Mosley requested authorization to pay BL Anderson (invoice #PPS-10323) in the amount of $2,180.00. This is for well #14 and the money for this invoice will be paid from 601003635.000. Mayor SuzAnne Handshoe made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Motion to Adjourn Mayor SuzAnne Handshoe made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:45 A.M. _____________________________________ Kathren R. Ritchie-Clerk Treasurer Minutes approved by me this 9th day of March, 2021. _______________________________________ W. SuzAnne Handshoe-Mayor