Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS APRIL 13, 2021-8:30 A.M. Bid Opening- Engineering Administrator Scott Derby presented a letter submitted by Solar Solution Technologies presenting some concerns on project descriptions and system design. Scott Derby also attached a letter of recommendation provided by City Attorney Doug Atz. The letter of recommendation instructed the Board to table the bid opening until further research can be done on the issues that were mentioned. Board Member Don Gura made a motion to follow the recommendation on tabling the bid until further research can be done with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Roll call was answered by Mayor SuzAnne Handshoe and Chairman Jim Dazey and Board Member Don Gura. Others present were: Scott Derby, Katie Ritchie, Cindy Marple, Lance Waters, Mark Schultz, Ryan Alwine, Jeremy McKinley, Kyle Blackburn, Eric Hesher- RES, Kevin Dressler, and Steve Garbacz- KPC. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the March 23, 2021 Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. The minutes of the March 30, 2021 Special Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Petitions or Comments Eric Hesher from Renewable Energy Systems told the Board that everything that has been done this far in the solar field process has been accurate and asked the Board to deny the recommendation of tabling the bid opening. Chairman Jim Dazey thanked him for his comments but told him that the Board will proceed with the recommendation of the City Attorney on tabling until further research has been done to make sure everything is complete and accurate. Mayor Application for use of Public Facilities- MYAC/ International Festival MYAC Member, Kyle Blackburn, requested the use of public facilities on Main Street between Mitchell & Rush Streets on Saturday May 1st from 4:00 P.M. to 8:00 P.M. for an International Festival. This will consist of 10-12 booths with information, food tastings &, etc. on different countries/ cultures. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1- Invoice #24 Preliminary Engineering Administrative Engineer Scott Derby requested authorization to pay invoice #21-2722 to A&Z Engineering in the amount of $11.032.64. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 1- Invoice #2 R/W Acquisition Services Administrative Engineer Scott Derby requested authorization to pay invoice # 21-2723 to A&Z Engineering in the amount of $3,600.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby announced he should have quotes for traffic control signage and an update on the electrical for the Downtown Streetscape at the next Board of Works meeting. Water The March Revenue & Expense Report was presented for review. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:44 A.M. _____________________________________ Kathren R. Ritchie-Clerk Treasurer Minutes approved by me this 27th day of April, 2021. _______________________________________ W. SuzAnne Handshoe-Mayor