Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS DECEMBER 14, 2021-8:30 A.M. Hearing- Administrative Demolition Order/ Property Max 211 N. Main Street -Attorney Doug Atz stated there is no public hearing needed for the demolition order and the item can be placed in the Engineering portion of the agenda. Open Quotations: City Hall Complete Re-Roof 12/2021 -Administrative Engineer Scott Derby opened the only quote received for the reroofing of City Hall. Lengacher Brothers submitted a quote of $79,500.00 to reroof the entire roof of City Hall. Board Member Don Gura made a motion to accept the bid from Lengacher Brothers with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Roll call was answered by Chairman Jim Dazey and Board Member Don Gura. Mayor SuzAnne Handshoe was absent. Others present were: Steve Garbacz- KPC News, Lance Waters, Scott Derby, Scott Mosley, Mark Schultz, Brian Strange, Dave Lange, Jeremy McKinley, Matt Riehm, Jim Nixon, Konrad Urberg, Katie Ritchie, and Doug Atz, Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the November 23, 2021 Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Chairman Jim Dazey. The motion passed 2 ayes-0 nays. Petitions or Comments No petitions or comments were given. Mayor Tree Commission Request Jim Nixon from the Tree Commission presented the Board and said they are anticipating having multiple seedlings left over and asked permission to plant them in the easternmost portion of the cattail marsh and the reconditioned land on the undeveloped slope behind the firehouse. The cost of this project will not exceed the amount of $500 within the first year. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Wage Adjustment- Grobis Clerk Treasurer Katie Ritchie requested the authorization a wage adjustment for Accounts Receivable Clerk Jill Grobis. This will take Jill’s wage from $16.50/hr to $16.75/hr. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. Engineering Drake Road Phase 1- Design Invoice #32 and Right of Way Service Invoice #10 Administrative Engineer Scott Derby requested authorization to pay A&Z Invoice 21-3140 in the amount of $14,500.98 ($11,600.78 Federal & $2,900.20 Local) Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby requested authorization to pay A&Z Invoice 21-3141 in the amount of $5,204.00 ($4,163.20 Federal & $1,040.80 Local) Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Road Phase 2- Design Invoice #8 Administrative Engineer Scott Derby requested authorization to pay A&Z Invoice 21-3134 in the amount of $14,124.21 ($11,299.37 Federal & $2,824.84 Local) Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. 2020-2 CCMG (2021 Street Program) Change Order #1- Final Administrative Engineer Scott Derby presented Change Order #1- Final for the 2021 Street Improvements 2020-2 CCMG. This has a net decrease of $93,099.34. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. McCray Solar Site Grading for Perimeter Fencing Administrative Engineer Scott Derby requested authorization to pay invoice 5343-113 to Bunn Inc. Excavating in the amount of $3,020.00. This is for grading for the perimeter fencing around the McCray Site. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Void City Hall Partial Reroof from 10/12/2021 Award Administrative Engineer Scott Derby asked the Board to void their previous approval of a partial reroof of City Hall that was done on 10/12/2021 as it has been decided to have the whole roof redone. Board Member Don Gura made a motion to void the partial replacement with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Award City Hall Complete Reroof 12/2021 Board Member Don Gura made a motion to award the complete reroof of City Hall to Lengacher Brothers in the amount of $79,500.00 with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Award Guardrail Repair: 1400 Block Dowling Street & Allen Chapel Rd/ Production Rd. Administrative Engineer Scott Derby presented the quotes for the repairs of guardrails that were damaged on Dowling Street and Allen Chapel/ Production Rd. intersection. Derby recommended using the lowest quote from Specialties Company LLC in total amount of $9,700.00. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Misc. Environmental Consulting Fees- McCray Solar Site/ Fire Station #1 Administrative Engineer Scott Derby requested authorization to pay invoice 29118 to IWM in the amount of $9,652.89. Derby mentioned there will be another invoice coming and asked for an additional do not exceed amount of $3,000.00. Making the approval total $12,652.89. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Property Max Demolition Order A copy of the notice to Property Max regarding 211 N. Main Street was presented to the Board along with a request for waiver of requirements under General Ordinance #1146 from Property Max’s Attorney Konrad Urberg. The request was for waiver of the foundation depth of 18 inches. Attorney Urberg stated it is unclear what the current owner plans to do with the property at this time. Board Member Don Gura made a motion to not approve the waiver request with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. GIS Software Request Administrative Engineer Scott Derby requested authorization to purchase the GIS Software for $4,000.00. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Projector Purchase in Council Chambers Administrative Engineer Scott Derby requested authorization to purchase a new projector for the Council Chambers in the amount of $4,738.58. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Fire Request for Sick Time Donation Fire Chief Jeremy McKinley requested authorization to open up sick time donation for Fire Fighter Steve Trowbridge. Steve previously broke his arm off duty and his arm is not healing as fast as anticipated. Steve is need of five days. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey the motion passed 2 ayes – 0 nays. Police Request to Purchase Two Vehicles Chief of Police Lance Waters requested authorization to purchase a 2022 Ford Explorer Police Interceptor ($36,104.25) and a Dodge Police Vehicle ($38,983.00) these will be encumbered from the 2021 budget. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request for Vacation Extension Chief of Police Lance Waters requested authorization to extend the use of two personal days into March 31, 2022 for Dispatcher Dan Leighty. This is due to being short staffed he was not able to use them before the end of the 2021 year. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to Purchase Laptop Computers Chief of Police Lance Waters requested the authorization to purchase 17 new laptop computers and mounts from Insight in the total of $23,500.90. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes- 0 nays. Added* Open Sick Time Donation Police Clerk Tanya Evard asked the Board to open up sick time for Dispatcher Kenya Diaz. Kenya is new to her position and has been battling multiple sicknesses. Board Member Don Gura made a motion to approve the opening of sick time donation with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Street Request to Purchase Salt Street Superintendent Brian Strange requested authorization to purchase up to 600 tons of salt at the state bid price of $68.10 per ton with a total of $40,860.00. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. WWTP Sewer Adjustment- 127 S. Morton Street Claude Martin resident at 127 S. Morton Street requested a sewer adjustment of $375.84 as he had a water leak that did not go down a drain. WWTP Employee Trevor Hampshire verified the water did not go down a drain and recommended the Board approve the adjustment. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Water The November Revenue/ Expense Report was presented for review. Request to Replace Service Pump/Rebuild Motor with Peerless Midwest Water Superintendent Scott Mosley requested authorization to replace the #4 High Service Pump and rebuild the motor. The work for this project will not exceed $32,210.00. The monies for this project will come from account 605100349.000. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Wage Adjustment- Creech Water Superintendent Scott Mosley requested authorization to give Norman Creech a wage adjustment to $22.67/hr effective December 13, 2021. Norman has successfully completed his 90 probationary period. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 9:47 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 28th day of December, 2021. _______________________________________ W. SuzAnne Handshoe-Mayor