Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS DECEMBER 27, 2022-8:30 A.M. Roll call was answered by: Mayor SuzAnne Handshoe, Chairman Jim Dazey, and Board Member Don Gura. Others present were: Mark Schultz, Lance Waters, Scott Mosley, Cindy Marple, Ryan Alwine, Jeremy McKinley, and Katie Ritchie. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Don Gura made a motion to approve the Board of Works minutes from the December 13, 2022 meeting with a second from Mayor Handshoe. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Clerk-Treasurer Request to Encumber/ Replace Carpet in City Hall Clerk Treasurer Katie Ritchie requested authorization to encumber and pay Select Flooring $55,470.73 for replacing the carpet in City Hall. Board Member Don Gura made a motion to approve paying Select Flooring $3,175.33 to replace the carpet in the RDC room with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Board Member Don Gura made a motion to approve paying Select Flooring $12,538.20 to replace the carpet in the Clerk’s Office and vinyl flooring in the kitchen with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Board Member Don Gura made a motion to approve paying Select Flooring $39,757.20 to replace all of the carpet on the second floor and Engineering with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to pay AIM Clerk Treasurer Katie Ritchie requested authorization to pay invoice 96551 to Aim in the amount of $5,517.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. 2022 Encumbrances into 2023 Budget Clerk Treasurer Katie Ritchie requested authorization to forward the 2022 encumbrances in the total amount of $1,943,719.91 into the 2023 budget. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Engineering 2022 Street Improvements (2021-2 CCMG) Change Order #1- Final Administrative Engineer Scott Derby presented change order #1 for the 2022 Street Improvement 2021-2. This change order had an increase of $607.50 that will be paid from the Board of Works Contractual Account. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Fire Wage Increase- Marks Fire Chief Jeremy McKinley requested authorization to give Firefighter Connor Marks a wage adjustment of $500.00 annually. Connor has successfully completed his second six-month evaluation. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Park Request to Pay Strawser Park Director Dawn McGahen requested authorization to pay invoice 11505 to Strawser Brothers in the amount of $52,500.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. POLICE Request Approval to Appoint Officer Miller as School Resource Officer Chief of Police Lance Waters requested authorization to appoint Officer Dwight Miller as a School Resource Officer. This will be effective as of January 3, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Wage Adjustment- Lucas Pant Chief of Police Lance Waters requested authorization to give a wage adjustment of $30.33/ hour to Police Officer Lucas Pant. Lucas has successfully completed his probationary period and his wage adjustment will begin on January 1, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. WWTP Toric Engineering/ Emergency SCADA Upgrade Superintendent Mark Schultz requested authorization to pay Toric $18,506.00. This invoice will be paid from account 620100362.000. Board Member Don Gura made a motion to approve with a second Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Wet Environmental Engineering, LLC Invoice Superintendent Mark Schultz requested authorization to pay invoice 10063 to Wet Engineering in the amount of $12,180.00. Chairman Jim Dazey made a recommendation to table this invoice at this time. Board Member Don Gura made a motion to table with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 205 Hillcrest Drive David Sanders resident of 205 Hillcrest Drive requested a sewer adjustment of $48.72 for a spigot that forgot to get shut off. WWTP Employee Trevor Hampshire verified that the water did not go down a drain and recommended an adjustment be given. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 407 McIntosh Ave John Dixon resident of 407 McIntosh Ave requested a sewer adjustment of $20.88 for filling their hot tub. WWTP Employee Trevor Hampshire verified the filling and recommended an adjustment be given. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. The November 2022 Financial Report was presented for review. The November 2022 WWTP Activity Report was presented for review. Water The November Revenue/ Expense Report was presented for review. Control and Telemetry Programming and Consulting Water Superintendent Scott Mosley requested authorization to pay BL Anderson $31,500.00 to design and integrate the new iron filters to the existing control and telemetry system. The money for this project will come from the 2023 budget and from account number 6108001349.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. New Iron Filters Water Superintendent Scott Mosley requested authorization to pay Quick Tanks $246,470.00 for two new iron filter vessels at the Diamond Street Plant. The money for this project will come from the 2023 budget and account number 6108001349.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Filtration Media for New Iron Filters Water Superintendent Scott Mosley requested authorization to pay Water Surplus $116,622.19 for the media to fill the iron filters for the Diamond Street Plant project. The money for this project will come from the 2023 budget and will be paid from account 6108001349.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Chairman Jim Dazey thanked everyone for a 2022 year and wished everyone a safe and happy new year. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:52 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 10th day of January, 2023. _______________________________________ W. SuzAnne Handshoe-Mayor