Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS JULY 11, 2023-8:30 A.M. Roll call was answered by: Mayor SuzAnne Handshoe, Chairman Jim Dazey, and Board Member Don Gura. Others present were: Katie Ritchie, Lance Waters, Patrick Howell, Brian Strange, Kristen Johnson, Cindy Marple, and Jeremy McKinley. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Don Gura made a motion to approve the Board of Works minutes from the June 27, 2023 meeting with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Sale of 451 Freeman Street A purchase agreement was presented to the board for the same of 451 Freeman Street in the amount of $3,000.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1 Inspections- Invoice #5 Administrative Engineer Scott Derby requested authorization to pay invoice #5 to A&Z Engineering in the amount of $18,653.28 (local $3,730.66 & federal 14,922.62). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Design- Invoice #26 Administrative Engineer Scott Derby requested authorization to pay invoice #26 to A&Z Engineering in the amount of $23,783.10 (local $4,756.62 & federal $19,026.48). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Purchase of Storm Sewer Materials- Kammerer Rd. & Burnam Street Administrative Engineer Scott Derby requested authorization to purchase storm sewer materials for Kammerer Road and Burnam Street from Hixson Sand and Gravel in the amount of $9,373.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Main Street CMP Replacement Administrative Engineer Scott Derby presented the board with a final cost sheet for the Main Street CMP Replacement Project. The final cost of the project was $114,941.50 instead of the $142,300.00 that was quoted. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Fire Request for Pay Increase- Kintz Fire Chief Jeremy McKinley requested authorization to give Firefighter Casey Kintz his final wage adjustment of $500.00 a year. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request for Pay Increase- Marks Fire Chief Jeremy McKinley requested authorization to give Firefighter Connor Marks his final wage adjustment of $500.00 a year. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Police Request to Pay Getac- Add on Chief of Police Lance Waters requested authorization to pay Getac$12,944.34 for 2 car cameras as the department recently bought two new vehicles. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. WWTP Sewer Adjustments- Pool Fills Interim Superintendent Patrick Howell requested sewer adjustments for the following addresses with approved pool fills: -304 Gertrude Street- $45.84 -616 W. Williams Street- $61.12 -2914 Noble Hawk Drive- $32.09 -739 Richmond Street- $30.56 -729 Richmond Street- $45.84 -817 Glenwood Place- $38.20 - 506 Granada Drive- $91.68 -2107 Logan Court- $7.64 -710 E. Mitchell Street- $106.96 -2910 Noble Hawk Drive- $160.44 - 306 Lisle Street- $15.28 -522 E. Mitchell Street- $91.68 Board Member Don Gura made a motion to approve all sewer adjustments listed with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 913 Moyer Street David Dus resident of 913 Moyer Street requested a sewer adjustment in the amount of $947.36 for water that did not go down a drain due to a broken frozen pipe. The resident was out of state at the time of incident. Trevor Hampshire from WWTP determined the water did not go down a drain and recommended an approval be given. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 2116 Pueblo Drive Rick Morrison resident of 2116 Pueblo Drive requested a sewer adjustment in the amount of $114.60 for water that did not go down a drain due a repair on their hot water heater. Trevor Hampshire of WWTP determined the water did not go down a drain and recommended an approval be given. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. S&K Equipment Company Invoice Interim Superintendent Patrick Howell requested authorization to pay S&K $6,158.00 for the repair of a sludge pump. This will be paid from account 6201003620.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Wage Adjustment- Huff- Add on Interim Superintendent Patrick Howell requested authorization to give Tyler Huff a wage adjustment of $2.50 an hour as his 90 day probationary period is over. The adjustment will take effect July 17, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Muck Boot Purchase- Add on Interim Superintendent Patrick Howell requested authorization to purchase two pair of muck boots from Rural King for their two new employees. Tiffany’s boots were $199.99 and Tyler’s boots were $179.99. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Purchase Inclement Weather Gear- Huff- Add on Interim Superintendent Patrick Howell requested authorization to purchase inclement weather gear for newly hired employee Tyler Huff. Tyler will get a Carhart set, rain gear, and a light jacket and has a do not exceed total of $420.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Water Request to Pay Baker Tilly for Rate Study Water Superintendent Scott Mosley requested authorization to pay Baker Tilly in the amount of $4,092.71 for the completion of a water rate study. This invoice will be paid from account 6101008632.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:48 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 25th day of July, 2023. _______________________________________ W. SuzAnne Handshoe-Mayor