Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS SEPTEMBER 12, 2023-8:30 A.M. Roll call was answered by: Mayor SuzAnne Handshoe, Chairman Jim Dazey, and Board Member Don Gura. Others present were: Katie Ritchie, Lance Waters, Patrick Howell, Brian Strange, Kristen Johnson, Cindy Marple, Scott Derby, Jamie Lancia, Banner Kidd, Ryan Alwine, Scott Mosley, and Jeremy McKinley. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Don Gura made a motion to approve the Board of Works minutes from the August 22, 2023 meeting with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Petitions Chief of Police Lance Waters thanked all the departments for their help during a successful car show over the last weekend. Clerk-Treasurer Authorization to Pay Martin Riley Clerk Treasurer Katie Ritchie requested authorization to pay invoice 8515 to Martin Riley in the amount of $5,700.00. This will be paid from the Preserving Main Street fund with monies from Be Noble. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Authorization to pay Baker Tilly Clerk Treasurer Katie Ritchie requested authorization to pay invoice BTMA21548 in the amount of $5,202.50 to Baker Tilly. This is for help with the 2024 budgets and will be paid from BOW contractual. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Engineering Inspiration Ministries (218 S. Main Street)- Sidewalk/Parking Space Closure Request Banner Kidd from Inspiration Ministries requested authorization to close two to three parking spaces and sidewalk off in front of 218 S. Main Street during the day for the painting of 218 S. Main Street. The building should be painted within two weeks weather permitting. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Inspections- Invoice #7 Administrative Engineer Scott Derby requested authorization to pay invoice #7 to A&Z Engineering in the amount of $29,323.78 (local $5,864.76 & federal 23,459.02). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Noble Creek Addition- Sidewalk Installation Waiver Request Follow Up Lancia Homes requested a public sidewalk waiver request that would run along Sherman Street north from the Noble Creek Subdivision to the Humane Shelter. Mayor SuzAnne Handshoe made a motion to approve the waiver however in such time a sidewalk to the property north would be established and connected to the property then the waiver would expire and sidewalks will be laid with-in 10 years from today with a second from Board Member Don Gura. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Design- Invoice #28 Administrative Engineer Scott Derby requested authorization to pay invoice #28 to A&Z Engineering in the amount of $24,234.35 (local $4,846.87 & federal $19,387.48). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 RW Acquisition – Invoice #1 Administrative Engineer Scott Derby requested authorization to invoice #1 to A&Z Engineering in the amount of $5,260.00 (local $1,052.00 & federal $4,208.00). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Bench Near Cul-de-sac in Friendly Village- Add on Administrative Engineer Scott Derby presented a request from Terry Gaff to place a Noble Trails Bench near the trail and the Friendly Village cul-de-sac at the north end of Village Court. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Fire Request to Pay Hoosier Fire Equipment, Inc. Fire Chief Jeremy McKinley requested authorization to Hoosier Fire Equipment in the amount of $14,974.90. This is for the replacement of four sets of Globe G- Extreme fire gear. This purchase will be made from the General Fire Equipment Fund. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request for Station 2 Roof Repair Fire Chief Jeremy McKinley requested authorization to have Langacher Brothers repair the roof at station 2. Langacher was not the lowest bid however they were able to provide the best materials for the job, their bid came in at $29,500.00. The money for this project will be paid between General Fire and LOIT. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Police 2023 Apple Festival: Request for Roadway and Parking Restrictions Chief of Police Lance Waters submitted a memorandum for roadway and parking restrictions for certain streets and areas for the Kendallville Apple Festival taking place at the Fair Grounds on October 7th and 8th. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. WWTP Wet Environmental Engineering Invoice Wastewater Superintendent Patrick Howell requested authorization to pay invoice10023-8 to Wet Environmental in the amount of $9,695.00. Board Member Don Gura made a motion to approve all sewer adjustments listed with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Wet Environmental Compliance Plan Invoice Wastewater Superintendent Patrick Howell requested authorization to pay invoice10023-905 to Wet in the amount of $7,800.00 for the finalization of the compliance plan for the EPA. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Solar Panel Repair Wastewater Superintendent Patrick Howell requested authorization to pay Renewable Energy Systems in the amount of $12,357.00 for repairs done to damaged solar panels. The panels were damaged accidentally during mowing. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Baker Tilly Invoice Wastewater Superintendent Patrick Howell requested authorization to pay invoice BTMA21547 to Baker Tilly in the amount of $5,891.25. This invoice will be paid from account number 6201008632.000. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Hire in Collections Wastewater Superintendent Patrick Howell requested authorization to fill a vacant position in Collections at the WWTP. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Water The July and August Revenue/Expense Reports were presented for review. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:52 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 26th day of September, 2023. _______________________________________ W. SuzAnne Handshoe-Mayor