Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS OCTOBER 10, 2023-8:30 A.M. Roll call was answered by: Mayor SuzAnne Handshoe, Chairman Jim Dazey, and Board Member Don Gura. Others present were: Katie Ritchie, Lance Waters, Patrick Howell, Brian Strange, Jerry Spaw, Cindy Marple, Scott Derby, and Jeremy McKinley Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Don Gura made a motion to approve the Board of Works minutes from the September 26, 2023 meeting with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Petitions Jerry Spaw from KRI asked the Board to waive the existing water/wastewater utility bill (account number 9- 16200.01) for 230 E. Wayne Street in Kendallville as KRI is tearing down the structure. This bill was from a tenant that lived at the residence prior and is in the amount of $880.920. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. Mayor SuzAnne Handshoe withdrew her motion as she is on the KRI Board. The motion passed 2 ayes – 0 nays. Chief of Police Lance Waters thanked all the departments for their help in making the Apple Festival 2023 run smoothly. Clerk-Treasurer Resolution 3-23/ Wastewater Adjustments Chairman Jim Dazey read BOW Resolution 3-23 in its entirety. Administrative Engineer Scott Derby recommended adding 15 working days in the resolution. Board Member Don Gura made a motion to approve with the correction of working days being added with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Authorization to Pay Strawser Brothers Clerk Treasurer Katie Ritchie requested authorization to pay application 1 to Strawser Brothers in the amount of $85,500.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Clerk Treasurer Katie Ritchie requested authorization to pay application 2 to Strawser Brothers in the amount of $99,000.00. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays, Engineering Drake Road Phase 1 Inspection- Invoice #8 Administrative Engineer Scott Derby requested authorization to pay invoice request #8 in the amount of $25,493.40 (federal $20,394.72 & local $5,098.68). Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. CMP Replacement- Orchard Street at Bixler Lake Ditch Administrative Engineer Scott Derby requested authorization to purchase materials to fix the corrugated metal pipe within the Bixler Lake Ditch under Orchard Street. The estimated cost of the project will be $46,000.00 and will be funded through the BOW and Storm Sewer accounts. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Park Seasonal Employee Clothing Purchase Request Park Director Dawn McGahen requested authorization to purchase clothing for seasonal employees: Bob Crosby, Sharon Handshoe, Larry McGahen, Craig Myers, and Gary Ort. Dawn will stay within the salary ordinance guidelines of a do not exceed amount of $300.00 per person. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Police Request for Conditional Offer of Employment Chief of Police Lance Waters requested authorization to present a conditional offer of employment to Austin Lash pending is acceptance into PERF. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. WWTP Wage Adjustment- Huff Superintendent Patrick Howell requested authorization to give Tyler Huff a wage adjustment of $0.90 an hour as he has reached his 180 anniversary. The adjustment will be retro dated to October 17, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Water The September Revenue/Expense Report was presented for review. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:47 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 24th day of October 2023. _______________________________________ W. SuzAnne Handshoe-Mayor