Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS December 12, 2023-8:30 A.M. Roll call was answered by Mayor SuzAnne Handshoe, Chairman Jim Dazey and Board Member Don Gura Others present were: Brandy Roberts, Scott Mosley, Jeremy McKinley, Scott Derby, Pat Howell, Cindy Marple, Dawn McGahen, Lance Waters, Nate Stahl and Kristen Johnson. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes The minutes of the November 28, 2023 Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. The minutes of the December 5, 2023 Special Board of Public Works and Safety meeting were presented for approval. Board Member Don Gura made a motion to approve the minutes with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Petitions or Comments Street Superintendent Brian Strange thanked everyone for their joint effort in completing the Orchard Street culver project early. WWTP Superintendent Patrick Howell thanked the Water department for their help with a sewer project on US Highway 6. Engineering Awarding of Annual Traffic Control Signal Update Administrative Engineer Scott Derby requested approval to pay Stello Products $ 3,236.55 for replacement reflective street signs. Board Member Don Gura made a motion to approve with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Administrative Engineer Scott Derby requested approval to pay Osburn Associates, Inc. $ 855.00 for replacement posts for street signs. Board Member Don Gura made a motion to approve with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Archive Social Renewal Administrative Engineer Scott Derby requested authorization to pay Invoice #285445 to Archive Social in the amount of $ 4,188.00. This is a yearly subscription to maintain our social media archives. Member Don Gura made a motion to approve with a second by Mayor SuzAnne Handshoe. The motion passed 2 ayes-0 nays. Drake Road Phase Status Report Administrative Engineer Scott Derby submitted the November status report for the Drake road project. Fire Request to Pay Chief Jeremy McKinley requested authorization to pay Invoice #23142 to First Due Communications in the amount of $ 10,832.00. This is for four portable handheld radios with remote speakers and batteries. They will be for the new fire truck that will be arriving in February. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Wage Adjustment-Marks Chief Jeremy McKinley requested authorization to give Connor Marks a wage adjustment of 500.00. He has completed his final evaluation and has become a great asset to the department. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays Park- Request to Purchase/Encumber fencing Park Director Dawn McGahen requested authorization to pay River Road Fencing and Flooring $ 6,805.38. This will be for new fencing at Sunset Park. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays Police- Request to pay ERS Wireless Lance Waters requested authorization to pay $ 182,483.20 to ERS Wireless for AVTEC 2 position Radio Console System and Software Support. $ 35,000.00 will be encumbered from the equipment fund and $ 147,483.20 from Board of Works Contractual. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays Request to pay INdigital Lance Waters requested authorization to pay $ 7,907.09 to Indigital for annual support and maintenance services. Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays Street- Request to Hire Street Superintendent Brian Strange requested authorization to hire Tyler Mueller as a full-time Heavy Equipment Operator. Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays WWTP Request to Pay Superintendent Patrick Howell requested authorization to pay Aquatic Informatics in the amount of $ 5,789.00 for the annual WIMS renewal. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Superintendent Patrick Howell requested authorization to pay Rawles Services in the amount of $ 6,000.00 to replace the HVAC system in the maintenance building. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Superintendent Patrick Howell requested authorization to pay Baker Tilly Municipal Advisors in the amount of $ 5776.25 for the work performed for the rate analysis and BAN per the agreement dated July 10, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Superintendent Patrick Howell requested authorization to pay CF Environmental Laboratory LLC in the amount of $ 4,195.00 for the monthly laboratory and industrial testing. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Superintendent Patrick Howell requested authorization to pay BL Anderson in the amount of $ 4,577.95 for the annual blower maintenance on the five blowers at the plant. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Hire Superintendent Patrick Howell requested authorization to hire Frances Hoyt to fill the vacant Collections Camera Operator position. Her starting wage would be $20.50 and would begin working on December 18, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Hire Superintendent Patrick Howell requested authorization to hire Ashton Fuller to fill the vacant Plant Operator position. His starting wage would be $20.50 and would begin working on December 18, 2023. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. The November 2023 Financial Report was presented for review. Water Water Superintendent Scott Mosley submitted the 2024 Revenue/Expense Budget. Board Member Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Water Superintendent Scott Mosley requested authorization to pay Peerless Midwest $ 6,975.00. This is for performing the annual tests and evaluations on the well and high service installations. Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Request to Pay Water Superintendent Scott Mosley requested authorization to pay BL Anderson $ 24,000.00. This is to purchase a variable frequency drive on Well #12. The money for this will come out of the 2024 budget. Don Gura made a motion to approve with a second from Mayor SuzAnne Handshoe. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:53A.M. _____________________________________ Brandy Roberts-Deputy Clerk Treasurer Minutes approved by me this 27th day of December 2023. _______________________________________ W. SuzAnne Handshoe-Mayor