Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS DECEMBER 27, 2023-8:30 A.M. Roll call was answered by: Chairman Jim Dazey and Board Member Don Gura. Mayor SuzAnne Handshoe was absent. Others present were: Katie Ritchie, Lance Waters, Patrick Howell, Brian Strange, Dawn McGahen, Tanya Evard, John Dixon, Scott Mosley, Scott Derby, Tara Streb, Jeremy McKinley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Don Gura made a motion to approve the Board of Works minutes from the December 12, 2023 meeting with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Clerk-Treasurer 2024 Cleaning Contract City Hall Clerk Treasurer Katie Ritchie submitted a quote for the 2024 year from Custodial Solutions for cleaning City Hall. The contract does not change from the 2023 year. Board Member Don Gura made a motion to accept the quote with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Rate Request for Fire Truck Loan Clerk Treasurer Katie Ritchie sent bids to five local banks for the 2024 fire truck loan. Campbell & Fetter Bank came back with the best rate of 4.75% for five years. Clerk Treasurer Ritchie recommended that the City pursue the loan with Campbell & Fetter Bank. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. 2023 Encumbrances into 2024 Budget Clerk Treasurer Katie Ritchie requested authorization to forward the 2023 encumbrances in the total amount of $2,448,247.19 into the 2024 budget. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to Pay Strawser- Façade Improvements Clerk Treasurer Katie Ritchie requested authorization to pay Strawser Brothers in the amount of $147,400.00 from Bid Packages 2 & 3. This money will come from the Preserving Main Street Grant. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 2 Design- Pay Request #31 Administrative Engineer Scott Derby requested authorization to pay invoice 23-1747 to A&Z Engineering in the amount of $4,457.92. This invoice will be paid 100% from local funds. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Right of Way Acquisition Services- Pay Request #4 Administrative Engineer Scott Derby requested authorization to pay invoice 23-1748 in the amount of $104,552.50 ($83,642.00-Federal & $20,910.50- Local) to A&Z Engineering. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Inspection- Pay Request #11 Administrative Engineer Scott Derby requested authorization to pay invoice 23-1765 in the amount of $32,365.76 ($25,892.61 & $6,473.15- Local) to A&Z Engineering. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Railroad Construction- Pay Request #1 Administrative Engineer Scott Derby requested authorization to pay invoice #KTRRRP23001-02 Kendallville Terminal Railway in the amount of $5,000.00 ($4,000.00- Federal & $1,000.00 Local). Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Park Request to Pay Camtor LLC Park Director Dawn McGahen requested authorization to pay Camtor LLC $6,000.00 for the 2024 fireworks display. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Police Request Authorization to Hire Officer Chief of Police John Dixon requested authorization to hire Austin Lash contingent on him signing The City of Kendallville Police Department Employment Agreement. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request Approval of Lieutenant Position Promotion Chief of Police John Dixon requested authorization to promote Angela Handshoe to Detective Lieutenant with a wage increase to $32.49/hr. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Request to Open Dispatcher Position Chief of Police John Dixon requested authorization to open a fulltime dispatcher position. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. WWTP Gripp Incorporated Invoice Superintendent Patrick Howell requested authorization to pay Gripp Inc. $5,543.40 for spare parts and hoses. The money for this invoice will come from account 6201003620.000. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 1509 Knollcrest Drive Michelle Kilburn of 1509 Knollcrest Drive requested a sewer adjustment for water that did not go down a drain. WWTP Employee Trevor Hampshire inspected and recommended that only 75% be credited back as there was a leak and some water reached far enough to go down a drain. The recommended credited amount will be $137.52. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 3010 Noble Hawk Drive Rob & Brittnie Kintz of 3010 Noble Hawk Drive requested a sewer adjustment of $524.10 for water that did not go down a drain. WWTP Employee Trevor Hampshire inspected and verified that water did not go down the drain. Hampshire recommended the credit be given. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Proposed 2024 WWTP Budget Superintendent Patrick Howell submitted the 2024 WWTP budget. Board Member Don Gura made a motion to approve with a second from Chairman Jim Dazey. The motion passed 2 ayes – 0 nays. Water The November Revenue/Expense Report was presented for review. Chairman Jim Dazey told the audience that it’s been a pleasure working with the City for his time served on Council and other Boards since he is retiring on December 31, 2023. Motion to Adjourn Board Member Don Gura made a motion to adjourn the meeting. Chairman Jim Dazey adjourned the meeting at 8:45 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 9th day of January, 2024. _______________________________________ Lance L. Waters-Mayor