Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS FEBRUARY 13, 2024-8:30 A.M. CCMG 2023/2- Open Bids 1. Brooks Construction- $551,020.00 2. Niblock Construction- $569,672.00 3. API Construction- $541,029.75 4. Pulver Asphalt- $511,823.50 Board Member Tara Streb made a motion to take the bids under advisement with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. At 8:37 A.M. Roll call was answered by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Angie Handshoe, Patrick Howell, Kristen Johnson, Sheryl Prentice- KPC, Scott Mosley, Cindy Marple, Rick Kiersey, Matt Brinkman- Regions 3A, Josh Custer- Brooks Construction, Scott Fenstermaker- API Construction, Mike Maggart- Niblock, Scott Derby, and Jeremy McKinley. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the January 23, 2024 meeting with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Application for Use of Public Facilities- Kids Skate Night and Concert in the Park Kristen Johnson submitted an application for the use of public facilities at the Concert & Skate Party on June 8, 2024 from 5:00 P.M. to 8:00 P.M. This is for skating in the street and a concert in Founders Park. This will require road closures on Main Street between William and Rush & West Rush St from Main to the alley. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Regions 3A/ Inspiration Ministries Agreement Mayor Lance Waters presented a contract for services from Regions 3A to the City of Kendallville. This is for the $750,000.00 grant for Inspiration Ministries. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Request to Pay E. Lee Construction Clerk Treasurer Katie Ritchie requested authorization to pay application #1 in the amount of $91,200.00 to E. Lee Construction. The money for this invoice will be ordered from the OCRA grant. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1 Inspection- Pay Request #12 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1047 in the amount of $20,251.04 ($16,200.83 Federal & $4,050.21 Local) A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Design- Pay Request 32 & 33 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1030 in the amount of $4,381.60 to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby requested authorization to pay invoice 24-1088 in the amount of $6319.16 to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineer Scott Derby reminded the Board that these specific invoices would be paid fully from the local match. Drake Road Phase 2 R/W Acquisition- Pay Requests 5 & 6 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1035 in the amount of $30,360.00 ($24,288.00 Federal & $6,072.00 Local) to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Administrative Engineer Scott Derby requested authorization to pay invoice 24-1089 in the amount of $10,134.50 ($8,107.60 Federal & $2,026.90 Local) to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Fire Request to Pay Hoosier Fire Equipment Fire Chief Jeremy McKinley requested authorization to pay invoice 118544 in the amount of $20,221.35 to Hoosier Fire Equipment. Board Member Tara Streb made a motion to approve with second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Police Officer Title/Wage Adjustment Request Detective Angie Handshoe requested approval on behalf of Police Chief John Dixon to appoint Patrolman Robert Kline to School Resource Officer effective February 20,2024. Kline’s K9 partner Bobi will also make the transition with him. This will take SRO Kline to $31.44/hour in the 2080 pay scale. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. WWTP New Hire Recommendation WWTP Superintendent Patrick Howell requested authorization to hire Lyndon Fry as Collections Camera Operator pending a negative drug screen analysis. Fry will start work on Monday February 20, 2024 at $21.50/hour. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. OmniSite Invoice WWTP Superintendent Patrick Howell requested authorization to pay Omnisite $6,868.00 for software for their 17 lift stations. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. MacAllister Quote for EPA Compliance WWTP Superintendent Patrick Howell requested authorization to purchase a bypass pump from MacAllister for the EPA Compliance Project in the amount of $28,500.00. This will be paid from the 2024 Sewer BAN. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Advanced Rehabilitation Technology Manhole Lining Quote WWTP Superintendent Patrick Howell requested authorization to pay Advanced Rehabilitation Technology $19,000.00 for manhole lining from the Kraft building to their pretreatment facility. This will be paid from fund 6207 Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Inliner Solutions Sewer Lining Quote WWTP Superintendent Patrick Howell requested authorization to pay Inliner Solutions $60,880.00 for sewer lining on Ohio Street. This will be paid from fund 6207. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. BL Anderson Quote WWTP Superintendent Patrick Howell requested authorization to pay BL Anderson $191,675.00 for materials for the EPA Compliance Project. This will be paid from the 2024 Sewer BAN. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Water The January Revenue/Expense Report was presented for review. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:55 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 27th day of February, 2024. _______________________________________ Lance L. Waters-Mayor