Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS FEBRUARY 27, 2024 - 8:30 A.M. Roll call was answered by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, John Dixon, Patrick Howell, Kristen Johnson, Scott Mosley, Cindy Marple, Sheryl Prentice- KPC, Brian Strange, Scott Derby, Sharon Montoya, and Jeremy McKinley. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the February 13, 2024 meeting with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Application for Use of Public Facilities- Fairy, Gnome, and Troll Festival Kristen Johnson submitted an application for the use of public facilities in Downtown Kendallville on May 18, 2024 from 8:00 A.M. to 3:00 P.M. This is for the Fairy, Gnome, and Troll Festival. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- Concert & Skate Night Party Kristen Johnson submitted an application for the use of public facilities in Downtown Kendallville on June 8th and July 20th, 2024 from 5:00 P.M. to 8:00 P.M. This is for a skate party on Main Street and a concert in Founder’s Park. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk-Treasurer Request to Pay E. Lee Construction Clerk Treasurer Katie Ritchie requested authorization to pay Pay App #2 in the amount of $168,625.00 to E. Lee Construction for work done on the Preserving Main Street Project. The money for this invoice will be ordered from the OCRA grant. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Award 2023-2 CCMG Administrative Engineer Scott Derby recommended that the Board award Pulver Asphalt the 2023-2 CCMG bid in the amount of $511,823.50. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Freeman Street CMP Replacement Project- Cofferdam Administrative Engineer Scott Derby requested authorization to purchase 50 baffle bags from Palmetto Industries in the amount of $1,099.50. The purchase will be made from the BOW Contractual Account. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request for Parking Spots Inspiration Ministries requested authorization to block off the parking spots in front of their building to finish the window façade project at 112 S. Main Street. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 1 Inspection- Invoice #13 Administrative Engineer Scott Derby requested authorization to pay invoice 24-1108 to A&Z in the amount of $20,619.02 ($16,495.22 Federal & $4,123.80 Local). Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Fire Request to Pay Hoosier Fire Equipment Fire Chief Jeremy McKinley requested authorization to pay Hoosier Fire Equipment Inc. in the amount of $5,543.30 for replacement hand tools for the new aerial. Mayor Lance Waters made a motion to approve with second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Police Part Time Patrol Officer Request Chief of Police John Dixon requested authorization to hire Joe Hutsell to be a part time Detective effective April 8, 2024. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase Taser X26P From Accredited Security Chief of Police John Dixon requested authorization to purchase 6 taser X26P batteries, cartridges, and duty holsters for Officers for the Police Department from Accredited Security in the amount of $4,209.00. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Street Request to Pay for Cold Storage Barn Concrete Bill Superintendent Brian Strange requested authorization to have Jaguar Buildings complete the concrete for the cold storage barn at the Street Department. Jaguar was the lowest quote of $31,200.00. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. WWTP New Truck Purchase Superintendent Patrick Howell requested authorization to purchase a 2024 Chevrolet Silverado 1500 from Shepherd’s in Kendallville in the amount of $46,915.00 (lowest quote). Money for this purchase will come from account 6201003620.000. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Wet Invoice December Superintendent Patrick Howell requested authorization to pay Wet Environmental Engineering $7,135.00 for consulting done in January 2024. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Idem Permit Renewal Invoice Superintendent Patrick Howell requested authorization to pay IDEM $11,030.00 for the renewal of our NPDES Permit. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment- 405 E. Wayne Street Jim;s Pizza Owener Mark Grubb requested a sewer adjustment of $336.16 for their water bill at their business at 405 E. Wayne Street for water that did not go down a drain. The owners found a hole in the copper line in the basement. Wastewater employee Trevor Hampshire verified that water did not go down a drain and recommended the adjustment be given. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Sewer Adjustment – 116 S. Sheridan Street Beverly Grist of 116 S. Sheridan Street requested a sewer adjustment of $172.72 for water that did not go down a drain. The resident stated that the dishwasher became clogged and backed up and leak under the kitchen floor. Wastewater employee Trevor Hampshire verified that the water did not go down a drain and recommended the adjustment be given. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. The January Financial Report was presented for review. Water Request to Pay BL Anderson Superintendent Scott Mosley requested authorization to pay BL Anderson $5,495.00 for a 10 inch mag meter for well 14. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request to Purchase Truck Superintendent Scott Mosley requested authorization to purchase a 2024 GMC Sierra Plow Truck in the amount of $53,072.35 from Shepherd’s in Kendallville. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Motion to Adjourn Mayor Lance Waters made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:58 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 12th day of March, 2024. _______________________________________ Lance L. Waters-Mayor