Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS OCTOBER 8, 2024-8:30 A.M. Roll call was answered at 8:30 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Kristen Johnson- HDK, Angela Handshoe, Patrick Howell, Brian Strange, Ryan Alwine, Jeremy McKinley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Mayor Lance Waters made a motion to approve the Board of Works minutes from the September 24, 2024 meeting with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Preservation Trades Collaborative Funding Mayor Lance Waters requested authorization to pledge funds for the Preservation Trades Collaborative funding. The Collaborative is made up of Indiana Landmarks, KRI, City of Kendallville, Historic Downtown Kendallville, and other organizations that want to apply for a READI 2.0 grant to assist and educate contractors, impact students, and tradesmen on historic building trades and rehabilitation. The funding request is $30,000.00 for 2024 and 2025. The money for this project would be paid from unappropriated line out of the General Fund and would be used from the interest income from the sweep account. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk Request to Pay Baker Tilly Clerk Treasurer Katie Ritchie requested authorization to pay invoice BTMA28248 in the amount of $5,795.39 to Baker Tilly. This is for assistance with the 2025 budget and will be paid from the BOW Contractual Account. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Cemetery Request to Purchase Excavator Superintendent Ryan Alwine requested authorization to purchase a 2024 Caterpillar Mini Excavator from MacAllister in the amount of $73,207.25. Alwine would be trading in a 2003 Caterpillar Mini Excavator for $13,500.00 bringing the net purchase price to $59,707.25. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1 Inspection- Pay Request #20 Administrative Engineer Scott Derby requested authorization to pay Pay Request #20 in the amount of $21,998.30 (Federal-$17,598.64 & Local-$4,399.66) to A&Z Engineering. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Drake Road Phase 2 Design- Pay Request #39 Administrative Engineer Scott Derby requested authorization to pay Pay Request #39 in the amount of $4,922.68 to A&Z Engineering. This will only be paid from the cities local share. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. CCMG 2023-2: Change Order #1- Final Administrative Engineer Scott Derby presented change order #1 for CCMG 2023-2 with an increase of $1,764.60 this will bring the total project cost of $513,588.10 and is the final change order for the project. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Request to Waive Demolition Permits KRI President, Bob Marshall, submitted a request the waiving of demolition permits for 117 West Wayne Street, 230 North State Street, and 332/334 North Main Streets. KRI has bought and are demolishing these blighted homes. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Fire Request to Repave Fire Station 1 Approach Fire Chief Jeremy McKinley requested authorization to have Pulver Asphalt Paving repave the approach at Fire Station 1. This project is quoted to cost $16,487.50 and was the lowest quote received. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request Permission to Donate Items Fire Chief Jeremy McKinley requested authorization to donate a variety of items that provide no function for the department and are no longer in service. Chief McKinley would like to donate rubber boots, Scott air masks, Scott air packs, air bottles, helmets, and turn out gear to Hurricane Helene relief efforts. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Wastewater Request to Pave Wastewater Entrance Superintendent Patrick Howell requested authorization have the entrance into the Wastewater Plant paved. The Street Department has agreed to do the work and the project is not to exceed $5,000.00. The funds will come from the Plant Operations Account 6201003620.000. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. New Hire Superintendent Patrick Howell requested authorization to hire Corbit Green to fill the vacant Collections position. He is tentatively set to start Tuesday October 21, 2024 contingent to a negative drug screen analysis. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:39 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 22nd day of October, 2024. _______________________________________ Lance L. Waters-Mayor