Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS OCTOBER 22, 2024-8:30 A.M. Open Bids- Fire Department Airpacks 1. Hoosier Fire- $910,650.55, excluded COI and description Board Member Tara Streb made a motion to take the bids under advisement with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Roll call was answered at 8:35 A.M. by: Mayor Lance Waters, Chairman Don Gura, and Board Member Tara Streb. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Angela Handshoe, Patrick Howell, Brian Strange, Kevin Dressler, Jeremy McKinley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Mayor Lance Waters made a motion to approve the Board of Works minutes from the October 8, 2024 meeting with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Request to Pay Club 720 Housing Resource Hub Mayor Lance Waters presented invoice 1424 from Club 720 Resource Housing Hub in the amount of $12,500.00 for legal work in conjunction with the site control and risk assessment associated with the down town housing. Previously Council pledged $50,000.00 toward this project however there is now a phase 2 that needs to be completed. This invoice will be paid from the BOW Contractual Account. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Clerk Request to Pay Strawser Brothers Clerk Treasurer Katie Ritchie requested authorization to pay PayApp #3 to Strawser Brothers in the amount of $27,665.00. This is for the Preserving Main Street Improvement Project. Once approved by the Board, the funds will be ordered from OCRA and paid. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Write Off Requests Utility Clerk, Emily McKinley, submitted a request to write off various utility accounts. These were for people who have passed away, filed bankruptcy, or changed ownership before liens could be placed. The total amount requested was $2,808.67 and was made up between water, garbage, and service charges. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Fire Award Airpack Bid Fire Chief Jeremy McKinley requested the Board award Hoosier Fire the airpack bid in the amount of $910,650.55. Chief McKinley told the Board that the City was awarded up to $966,000.00 for the air packs. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Police Request to Trade-in/ Purchase Handguns Police Chief John Dixon requested authorization to trade in 23 current department issued Glock 9mm handguns and purchase 23 Glock 45 GEN 9mm handguns. Kiesler Police Supply quoted a trade in amount of $6,900.00 and purchase amount of $18,683.36, this would leave an over-all purchase total of $11,783.36. This purchase would be paid from the 2025 LOIT Budget. Board Member Tara Streb made a motion to approve with a second from Mayor Lance Waters. The motion passed 2 ayes – 0 nays. Request Authorization to Open Sick Time Donation- Timothy Phillips- Add On Police Chief John Dixon requested authorization to open sick time donations for newly hired Dispatcher, Timothy Phillips. Phillips has not yet completed his 90 probationary period and had an emergency accident that is requiring him to be off of work until November 4, 2024. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Wastewater The September 2024 Financial Report was presented for review. Request to Purchase Lift Station Pump Superintendent Patrick Howell requested authorization to replace the Courier lift station pump in the amount of $8,432.00 from S&K Equipment Company. Mayor Lance Waters made a motion to approve with a second from Board Member Tara Streb. The motion passed 2 ayes – 0 nays. Water The September Revenue/Expense Report was presented for review. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:43 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 12th day of November, 2024. _______________________________________ Lance L. Waters-Mayor