Board of Public Works and Safety

BOARD OF PUBLIC WORKS AND SAFETY COUNCIL CHAMBERS NOVEMBER 26, 2024-8:30 A.M. Roll call was answered at 8:30 A.M. by: Chairman Don Gura, and Board Member Tara Streb. Mayor Lance Waters was absent. Others present were: Katie Ritchie, Scott Derby, Sheryl Prentice- KPC, Dawn McGahen, John Dixon, Tanya Evard, Angie Kidd, Sharon Montoya, Brian Strange, Ryan Alwine, Jeremy McKinley, Scott Mosley, and Cindy Marple. Pledge of Allegiance The Pledge of Allegiance was recited by all in attendance. Minutes Board Member Tara Streb made a motion to approve the Board of Works minutes from the November 12, 2024 meeting with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Petitions No petitions or comments were given. Mayor Application for Use of Public Facilities- Santa Stroll Angie Kidd submitted an application for the use of public facilities for a Santa Stroll on Saturday December 7, 2024 at 12:30 P.M. This is for a one mile walk/run benefiting Common Grace Ministries and will take place right before the Christmas Parade. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Application for Use of Public Facilities- Christmas Parade Sharon Montoya submitted an application for the use of public facilities for the Christmas Parade on Saturday December 7, 2024 at 1:00 P.M. The parade will start on Harding Street, to Main Street, and end on West Diamond at the American Legion Parking Lot. These roads will be closed from 11:30 A.M through 2:30 P.M. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Accept Hometown Innovations/ JPR/ City Comprehensive Plan Mayor Lance Waters requested authorization to enter into a contract with Hometown Innovations/ JPR for the purpose of completing a comprehensive plan for the City of Kendallville. This project is projected to cost $90,000.00- $100,000.00 and will be paid from the Plan Commissions 2024 & 2025 budget and the 2024 Board of Works budget. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Clerk Request to Purchase Printer Clerk Treasurer Katie Ritchie requested authorization to purchase a printer from Phoenix Office Machines in the amount of $7,500.00. This is a printer for the utility computer and will be divided between the Clerk’s Office, Water, and Wastewater. Clerk Treasurer Katie Ritchie told the Board that the current printer broke and is to outdated to get parts to fix it. The printer that is being purchased only has had three cases of paper ran through it and is half the cost of a brand new one. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Martin Riley Clerk Treasurer Katie Ritchie requested authorization to pay invoice 9269 to Martin Riley in the amount of $17,442.44. This is for engineering for the F22008 Kendallville Building Façade Improvement Project. Clerk Treasurer Katie Ritchie told the Board that once approved the Noble County EDC would send the City money to pay for the invoice. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Cemetery Request to Purchase Mower Superintendent Ryan Alwine requested authorization to purchase a 2025 Grasshopper 725DT Mulch Kit Mower from Weaver Outdoors LLC. Alwine will be trading in a 2023 Grasshopper and that will bring the total purchase price to $4,602.70. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Engineering Drake Road Phase 1 Railroad Construction- Invoice #2 Administrative Engineer Scott Derby requested authorization to pay Pay Request #2 in the amount of $5.290.00 (Federal-$4,232.00 & Local-$1,058.00) to Kendallville Terminal Railway. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Awarding of Urban Forestry Consulting Project Administrative Engineer Scott Derby requested authorization to award Great Lakes Urban Forestry Management for the inventory and plan aspect of the Indiana Department of Natural Resources Community & Urban Forestry Division and the USDA U.S. Forest Service grant that has been awarded to the City in the amount of $63,845.00. The amount to pay Great Lakes Urban Forestry is $37,195.00. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay ESRI- Add on Administrative Engineer Scott Derby requested authorization to pay ESRI $4,250.00. This is for ArcGIS desktop and enterprise maintenance for 2025. This purchase will be evenly split between Engineering, Water, Wastewater, Street, and Plan Commission. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Fire Request to Pay Hoosier Fire Equipment Fire Chief Jeremy McKinley requested authorization to pay Hoosier Fire $31,968.00 for replacing older hose line hydraulic extrication tools with battery operated tools. This purchase will be made from the General Fire Contractual 2024 budget. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Palmer Trucks Fire Chief Jeremy McKinley requested authorization to pay Palmer Trucks $5,534.06 for servicing Tank 19’s front braking and steering issues. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Purchase Tools from Hoosier Fire Equipment Fire Chief Jeremy McKinley requested authorization to encumber $24,093.67 from the 2024 General Fire budget to purchase items from Hoosier Fire Equipment. These items consist of 12- 60 minute air cylinders and six SCBA Comm’s SCBA masks. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Park Request to Pay Gametime Park Director Dawn McGahen requested authorization to encumber funds from the 2024 budget to Gametime in the amount of $3,450.00. This is for engineered wood fiber the playground bases. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Belson Outdoors Park Director Dawn McGahen requested authorization to pay Belson Outdoors $18,965.00. This is for 15 recycled plastic picnic tables. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay One Eleven Design Park Director Dawn McGahen requested authorization to encumber $852.11 to One Eleven Design. This is for an office chair. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Pioneer Athletics Park Director Dawn McGahen requested authorization to encumber $2,158.77 to Pioneer Athletics. This is for paint and parts for the paint sprayer. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Pond Champs Park Director Dawn McGahen requested authorization to encumber $939.49 to Pond Champs. This is for the duck pond weed control. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Shawn Haire- SWK Park Director Dawn McGahen requested authorization to pay SWK Outdoor Services $4,000.00 for removal of trees in the park. McGahen told the board that some will be cut down in house however there are some they feel are not safe to cut down and would need to be hired out. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Gametime Park Director Dawn McGahen requested authorization to pay Gametime $16,750.00 for community installation of playground equipment. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Gametime Park Director Dawn McGahen requested authorization to pay Gametime $10,536.00 for a new playground slide. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay MVP Sports Park Director Dawn McGahen requested authorization to pay MVP Sports $7,134.71 for 18 disc golf baskets. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay River Road Fencing Park Director Dawn McGahen requested authorization to pay River Road Fencing $7,846.72 to fix the gates on the ball fields at the sports complex. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Purchase Pitching Mounds Park Director Dawn McGahen requested authorization to purchase pitching mounds from Amazon in the amount of $9,682.00. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay Deere Company Park Director Dawn McGahen requested authorization to pay Deere & Company $17,844.84 for two new John Deere Z997R Diesels. They would also be trading in 2- 2023 Deere’s. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Seasonal Clothing- Add-On Park Director Dawn McGahen requested authorization to purchase clothing for her seasonal part time employees. These purchases are not to exceed $1,000.00. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Police Indigital Annual Support and Invoice Chief of Police John Dixon requested authorization to pay Indigital $7,907.09 for the annual software support and maintenance for both stations. This purchase will be paid from the 2024 LOIT budget. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Indigital GETAC Storage and Invoice Chief of Police John Dixon requested authorization to pay Indigital $9,820.56 to renew the video storage contract for 2025. This will be paid from the LOIT 2024 budget. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Max Platt- Encumbering Ford Explorer Vehicle Chief of Police John Dixon requested authorization to encumber $49,443.25 to Max Platt for purchasing a 2025 Ford Explorer. This vehicle was quoted with Ford’s Road Ready Package. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request Authorization to Pay Insight Chief of Police John Dixon requested authorization to encumber $5,111.34 to Insight for the 2025 subscription fee for the Cradlepoint Cloud. This will be paid from the 2024 LOIT budget. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Pay VIPRE Technology & CVSA Device Chief of Police John Dixon requested authorization to encumber $4,495.00 to VIPRE Technology Group. This is to purchase a voice stress analyzer. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Street Request to Purchase Lift Street Superintendent Brian Strange requested authorization to purchase a 2016 JLG lift from MacAllister in the amount of $7,400.00. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Request to Purchase Bobcat Street Superintendent Brian Strange requested authorization to purchase a T740 T4 Bobcat Compact Track Loader from Bobcat Fort Wayne in the amount of $13,677.60. Strange will be trading in a S76 Bobcat Wheel Loader. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Water The October Revenue/Expense Report was presented for review. The 2025 Water Department Budget was presented for review. Board Member Tara Streb made a motion to approve with a second from Chairman Don Gura. The motion passed 2 ayes – 0 nays. Motion to Adjourn Board Member Tara Streb made a motion to adjourn the meeting. Chairman Don Gura adjourned the meeting at 8:54 A.M. _____________________________________ Kathren R. Ritchie- Clerk Treasurer Minutes approved by me this 10th day of December, 2024. _______________________________________ Lance L. Waters-Mayor